Eq. Rental w/Operator D-6 FHWA

The Kentucky Transportation Cabinet, Division of Purchases, is issuing a Request for Bid (RFB) for equipment rental with operator services on behalf of District 6 (Covington District) to support operations in Boone, Kenton, Campbell, Bracken, Pendleton, Robertson, Harrison, Grant, Owen, Gallatin, and Carroll counties. The procurement seeks bids for various heavy equipment rentals including excavators with multiple configurations, dump trucks (tandem and triaxle), dozers, loaders, light plants, motor graders, wheeled loaders, and escort trucks, with all equipment to be provided with qualified operators. Equipment quantities range from 10 to 500 hours depending on equipment type, and all equipment must be furnished in excellent mechanical condition with operators providing all maintenance, repairs, fuel, and lubrication at no additional cost to the Transportation Cabinet. Bidders must respond electronically through the Kentucky Vendor Self Service system, with routine work response time not exceeding five calendar days following notification and emergency situations requiring response within 48 hours. The solicitation closes on January 14, 2025, at 1:30 p.m. Eastern Time, with a tentative award date of January 31, 2025, and the Master Agreement will be effective from award through December 31, 2025, with four optional one-year renewal periods available. Evaluation criteria allocate 95 of 100 points based on lowest price and 5 points for best response time. All bidders must carry contractor's general liability insurance with $1,000,000 per occurrence limits and Kentucky workers' compensation insurance, providing certificates within ten days of award notification.

This procurement is funded by Federal Highway Administration funds, requiring compliance with Davis-Bacon Act wage determinations, Buy America and Build America, Buy America Act (BABA) requirements, and female and minority participation goals as established in the CDBG-DR program, though Disadvantaged Business Enterprise (DBE) participation goals are set at zero percent for this specific solicitation. Vendors are not required to own all equipment but must be able to readily provide each piece when requested under delivery orders. The Transportation Cabinet guarantees a minimum of eight hours per work order, with pricing payable only during actual equipment use. No incumbent vendors or current contractors are identified in the solicitation documents. While no specific award value is provided in the RFB, the scope encompasses multiple equipment categories with varying hourly requirements, suggesting a substantial contract with potential for significant utilization across the eleven-county service area during the contract period.