Eq Rental w/Operator D-1

The Kentucky Transportation Cabinet's Division of Purchases, on behalf of Highway District 1 (Paducah District) in Johnson County, is soliciting bids for equipment rental with operator services through a Request for Bid (RFB #605_2300000564). The procurement seeks vendors to provide industrial equipment in excellent mechanical condition, fully operated with one operator per piece of equipment (except light plants), including all necessary maintenance, repairs, fuel, and lubrication. Required equipment includes thirteen line items of heavy machinery: excavators with various attachments, dump trucks, dozers, skid steer loaders, light plants, cutting and grinding attachments, motor graders, wheeled loaders, and escort trucks, with most items estimated at 40 hours of usage and select items at 425 hours. Vendors are not required to own all equipment but must be able to readily provide each piece when requested via Delivery Order, with equipment delivered to and removed from job sites at no expense to the Transportation Cabinet. The rental rate is paid only during actual equipment use with a guaranteed minimum of eight hours per work order. Evaluation will be based on a best-value approach, with price comprising 95 points and response time accounting for 5 points, and vendors must submit responses electronically through the Kentucky eProcurement system by the bid closing deadline of March 22, 2023, at 1:30 p.m. Eastern Time, with a tentative award date of March 29, 2023. The initial contract period begins upon award and expires February 29, 2024, with four optional one-year renewal periods available.

No set-aside designations or restrictions limiting organization types are specified in the available solicitation documents. The procurement does not identify any incumbent vendors or current contractors. All responding bidders must submit a completed Annual Affidavit for Bidders, Offerors and Contractors attesting compliance with Kentucky campaign finance laws (KRS 45A.110 and 45A.115), which must be notarized and is effective for one year from execution. The successful bidder must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, providing an ACORD Certificate within ten days of award notice. Price increases are prohibited during the first twelve months of the contract; only one price increase is permitted during the contract period and must be based on industry-wide changes with thirty days' notice. Emergency response is guaranteed within 48 hours with $750 per piece mobilization compensation if work begins within 24 hours, and failure to respond within 72 hours may result in immediate contract cancellation. The specific budget or award value for this procurement is not disclosed in the available documents.