IDOC-DCT Forklift Rental-NK

The Illinois Department of Corrections (IDOC) is soliciting bids for the rental of one electric forklift at the Decatur Correctional Center through a Request for Quote (RFQ) process. The procurement seeks a 4,000-pound capacity electric forklift with specific technical specifications including a 36-volt operating battery, maximum lift height of at least 18 feet, and a turning radius of 5 feet or less. The vendor must provide all delivery and pickup services on an F.O.B. destination basis, with delivery required within three days of contract execution unless otherwise agreed upon with the facility's Chief Engineer. The contract term commences upon final execution and continues through June 30, 2027. Bids must be submitted by May 6, 2026 at 11:00 a.m. to Nichole Kraft at the Decatur Correctional Center (217-877-0353 x 12118), and all vendor bids must remain firm for 120 days from opening. The award will be made to the responsive and responsible vendor submitting the lowest price. Additionally, vendors must maintain property damage and public liability insurance, provide certificates of insurance at contract execution and annually thereafter, provide an emergency contact, and respond to emergency call-outs within 24 hours. Vendors must submit itemized monthly invoices to the Decatur Correctional Center's Business Office and are prohibited from using subcontractors.

There are no specific set-aside designations or restrictions on organization types mentioned in the procurement documents. Prevailing wage requirements do not apply to this procurement. No incumbent vendors or current contractors are identified in the available documentation. The contract value is estimated with the total amount to be determined by the State prior to execution, and specific budget ranges or award values are not disclosed. The contract is subject to appropriation availability by the Illinois General Assembly, and the State retains the right to terminate for convenience with 30 days' notice or for cause immediately upon vendor failure to perform material requirements. Vendors must comply with the State of Illinois Standard Terms and Conditions (Version 23.2) and maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with auto liability and workers' compensation coverage as applicable.