2027 CC Dog License Application Mailing

Cuyahoga County, Ohio is requesting pricing for the 2027 dog license application mailing project, with quotes due October 7, 2026. The county seeks vendor services to process and mail 70,000 dog license renewal applications to county residents during the week of November 16, 2026.

The scope includes variable-data imaging on pre-printed forms with recipient name, mailing address, person number, current license information, and up to five animals per application; folding; and mail preparation. The vendor must perform database management, postal compliance services including CASS and NCOA certification, walk sequencing, and mail sorting and delivery. Mailing must comply with First Class Pre-Sort requirements using Permit #800 and exclude addresses outside Cuyahoga County. The vendor is responsible for inserting applications and inserts into return address envelopes, sealing, sorting, and delivery coordination to the Cleveland Orange Avenue Post Office. Cuyahoga County supplies all materials, including pre-printed #10 return address window envelopes, #9 business reply envelopes with return addresses, and blank 8" × 11" application forms on 60# white paper. The county provides the database in Microsoft Excel format; the vendor must supply proof of accuracy via fifty sample records in PDF format prior to production. The vendor must provide U.S. Postal Form 3602 documentation detailing the number of pieces mailed and applicable postal rates in a separate invoice.

The county requires W-9 (taxpayer identification) and independent contractor worker acknowledgment documentation from the selected vendor. The contracted entity must comply with all applicable federal, state, and local laws and regulations and maintain professional standards throughout execution.