FY2026 GMCDD Zoning Property Owner Notification Mailers

Collier County's Growth Management Community Development Department (GMCDD) is seeking a vendor to provide printing and mailing services for zoning property owner notification letters for Fiscal Year 2026. The procurement involves comprehensive mailing services, including filtering address lists, eliminating duplicates, printing county logo envelopes, printing letters, folding and inserting documents, and mailing letters domestically and internationally. Mailing volumes are anticipated to vary significantly, with historical data showing 30% of mailings under 100 records, 60% between 101-1,000 records, and 10% over 1,001 records. Vendors must submit detailed unit pricing for letter printing, envelope preparation, folding, insertion, postage, and provide an affidavit of mailing. The solicitation was released on August 25, 2025, with a non-mandatory pre-proposal meeting scheduled for September 2, 2025. Vendors must submit questions by September 3, 2025, and final responses are due by September 12, 2025, through the county's online bidding system. The contract will cover the period from October 1, 2025, to September 30, 2026, with prices to remain firm throughout this term.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide a valid business tax receipt, current W-9 form, and proof of general, auto, and workers' compensation insurance. Insurance requirements are comprehensive, including $1,000,000 per occurrence for commercial general liability and $500,000 for automobile liability, with Collier County named as an additional insured. The county will select the most responsive vendor with the lowest quote. While no incumbent vendor is specified, the previous fiscal year's total expense for these services was approximately $50,000, though this may not indicate future expenditures. Vendors must comply with various legal requirements, including immigration laws, public records regulations, and employment eligibility verification. The contract allows for potential variability in mailing volumes, with pricing structures accommodating mailings ranging from 0-199 records to 3,500-5,000 records, suggesting flexibility in service delivery and potential scalability.