ITB - Supplemental Provide and Mail Various Communications and Related Items for Harris County Precinct 4

Harris County, Texas is soliciting bids through an Invitation to Bid (ITB) for supplemental printing and mailing services for Harris County Precinct 4, with bids due by 2:00 P.M. local time on February 23, 2026, for a one-year contract term commencing March 1, 2026. The procurement encompasses comprehensive printing and mailing services including approximately 870,000 newsletters annually across four runs, 1,300,000 flyers across thirteen runs, 942,320 large postcards across twelve runs, and additional materials such as tri-fold brochures, booklets, rack cards, business materials, ceremonial items, banners, lawn signs, and vinyl stickers. The selected vendor must produce press proofs within seven business days of receipt, complete full production within fourteen business days of proof approval, and prepare materials for mailing in compliance with United States Postal Service standards; Harris County will provide constituent mailing lists and digital artwork at least eight to ten business days prior to required delivery dates. The vendor's printing location must be within a 100-mile radius of the Precinct 4 Service Center at 14444 Holderrieth Road, Tomball, Texas 77377. Pricing shall be all-inclusive on a bid table with industry-wide price adjustments only, with prices frozen for ninety days after contract commencement and between subsequent increases; Harris County maintains all postage accounts and vendors shall not include postage costs in their pricing. Vendors must complete Form 1295 (Certificate of Interested Parties) prior to bid submission, and Harris County reserves the right to test goods for quality and performance, reject any product failing to meet specifications, and renew the contract for four additional one-year periods at the same terms and conditions, subject to Commissioners Court approval.

This procurement includes M/WBE (Minority- and Woman-Owned Business Enterprise) participation requirements, and bidders must submit an M/WBE Utilization Plan demonstrating compliance with applicable goal percentages or documenting good faith efforts toward M/WBE participation; certified M/WBE subcontractors must maintain significant local presence in Harris, Fort Bend, Montgomery, Brazoria, or Galveston counties or demonstrate performance on at least three contracts in the market area within the previous three years. All bidders must comply with Harris County's general requirements for bids, including certification of debarment status, maintenance of primary commercial insurance with Harris County named as Additional Insured (minimum limits include $1,000,000 commercial general liability per occurrence and $1,000,000 automobile liability combined single limit), compliance with minimum wage policies, and submission of required documentation including Tax Residence Certification, Bid Acknowledgement, Subcontractor Listing Form, and proof of workers' compensation insurance with Employers' Liability limits of $1,000,000. Vendors must maintain records accessible within Harris County within twenty-four hours of request and assume responsibility for all toll and parking fees incurred during contract performance, with damaged products replaced at no additional charge. No specific budget or award value range is disclosed in the solicitation documents; Harris County reserves the right to award contracts on the basis of lowest and best offer, make awards to multiple offerors, reject any or all bids, and award by total, group, item, or as best serves the county, with contract award contingent upon Commissioners Court approval and issuance of a Purchase Order.