Annual Calendars

The City of Long Beach, California is requesting bids for printing and delivery of approximately 198,000 calendars annually on an as-needed basis under ITB ER22-085, with bids due July 12, 2022 at 11:00 a.m. Pacific Time. Questions are due by June 21, 2022, with City responses by June 28.

Calendars must be 8.375 by 10.875 inches, 4-color printing on gloss cover and book stock, saddle-stitched with one 1/8-inch center hole for hanging. The City provides artwork in InDesign format; the vendor must deliver hardcopy and digital color proofs for approval before production. The vendor is responsible for obtaining mailing addresses from USPS for Long Beach and Signal Hill, California residents, producing additional calendars at the same unit price if addresses increase, and delivering finished calendars to USPS for simplified mailing two weeks before Thanksgiving. The City pays postage via its USPS Permit Number.

Bidders must submit three separate line items: per-unit calendar pricing (including all shipping, handling, and address research), a 10.25 percent lump-sum tax on materials, and a lump-sum mailing cost. References from five current customers, California Secretary of State registration certification (except sole proprietors), W-9 form, debarment certification, Equal Benefits Ordinance compliance documentation, and proof of commercial general liability insurance ($1,000,000 per occurrence / $2,000,000 aggregate), workers' compensation, and automobile liability ($500,000 combined single limit) are required.

The contract term is twelve months from award with four optional one-year renewal periods. The annual production timeline requires final artwork by October 3, proofs by October 10–14, and final confirmation by October 17. The City received three bids; Southwest Offset Printing Co. is the intended awardee as the lowest responsive bidder, with an intended award date of July 14, 2022. Contact Ahmed Ali, Administrative Analyst I, at 562-570-6123 or purchasingbids@longbeach.gov with questions.