Tab Envelopes for CCi Tag Plant - Request for Quotes

The Colorado Department of Corrections, on behalf of Colorado Correctional Industries at the CCi Tag Plant in Canon City, issued a Documented Quote solicitation (DQ 2026-0477) for the supply of tab envelopes for motor vehicle registration during Fiscal Year 2027. The procurement seeks a qualified supplier capable of producing, packaging, and delivering an estimated 3,096,000 tab envelopes with precise specifications including 4 3/16" x 8" dimensions, white 24# woven paper construction, double poly film windows, double inside pockets, and county-specific printing for all 65 Colorado counties. Envelopes must be manufactured in the United States and packaged at 500 per box with chipboard dividers at every 100 envelopes, with the first shipment including 1,800 additional boxes and lids plus 250 extra case cartons. All pricing must be all-inclusive with no additional shipping charges, surcharges, or taxes; vendors must absorb all freight costs to Canon City into their bid pricing. The solicitation was posted on May 18, 2026, with written inquiries due by May 21, 2026, mandatory product samples due by June 1, 2026, and quote submission deadline of June 1, 2026, at 2:00 PM Mountain Time. Award evaluation will be based primarily on price and cost, with secondary consideration given to sample quality and delivery lead time. The anticipated notice of intent to award is June 3, 2026, with purchase order execution expected by July 1, 2026, for an initial term running July 1, 2026, through June 30, 2027, with optional renewal for two additional one-year periods not to exceed three years total at the sole discretion of CDOC.

The solicitation documents do not specify set-aside designations or restrictions limiting responses to particular types of organizations such as disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are identified in the procurement materials. Bidders must be registered with BidNet Direct to submit quotes and must provide all required exhibits including a Statement of Work, Required Bidder Information, completed W-9 form, price proposal, disclosure of services performed outside Colorado or the United States, Non-Conflict of Interest certification, and Consent to Search form. All awarded contractors must demonstrate proof of good standing with the Colorado Secretary of State, provide an insurance certificate prior to purchase order execution, and ensure personnel delivering goods complete enhanced criminal background investigations within 30 days of award notification. The solicitation documents do not provide a specified budget or award value range; pricing will be determined by bidder quotations submitted on the all-inclusive basis. Delivery must occur Monday through Thursday between 7:00 a.m. and 2:00 p.m. at the CCi Tag Plant, with pricing remaining firm for the initial contract term, though CDOC retains the option to consider annual price increases not exceeding 2.5% for subsequent contract periods subject to mutual agreement.