2027 CC Dog License Application Mailing

Cuyahoga County, Ohio is requesting pricing for printing and mailing 70,000 dog license renewal application forms to county residents, with pricing due October 12, 2026. The vendor must be located in the Northeast Ohio/Ohio area.

The scope includes printing pre-printed envelopes and inserts with variable data applied from a county-supplied Microsoft Excel database, Z-fold configuration, insertion into envelopes, and USPS First Class Pre-Sort mail preparation. Postal compliance requirements include CASS and NCOA certification, walk-sequence data processing, and USPS Form 3602 documentation detailing pieces mailed and postage rates. Cuyahoga County will supply all paper stock and artwork for the two-sided application form. The vendor must manage variable data grouping by person number with up to five animals per application front side and apply laser printing in black. Completed mailings sorted and delivery to Cleveland Orange Avenue Post Office must occur during the week of November 16, 2026. All overages, inserts, and envelopes must be held for county pickup.

The county will provide sample proofs of 50 records in PDF format for vendor review prior to full production. Vendors must submit completed W-9 forms and Independent Contractor Worker Acknowledgment documentation as a condition of engagement. The contract is structured as an independent contractor engagement with vendors responsible for their own payroll taxes, workers' compensation insurance, and liability coverage under Ohio state requirements.

No estimated contract value is provided in the RFP materials.