Parks and Landscaping Maintenance Services

The City of Milpitas, located in Santa Clara County, California, is seeking comprehensive Parks and Landscaping Maintenance Services through a Request for Proposal (RFP) issued on December 23, 2025. The solicitation covers maintenance services for 25 city parks spanning 7,175,414 square feet, 11 city facility landscapes totaling 643,564 square feet, and optional add-alternates for street median landscaping and weed abatement. Qualified contractors must provide all labor, tools, equipment, materials, transportation, and supervision to perform routine and preventative maintenance tasks including turf care, irrigation system maintenance, weed abatement, waste and debris removal, and upkeep of park elements like playgrounds, pathways, and shrubs. The RFP requires contractors to hold a current California C-27 Landscaping Contractor's License and be registered with the California Secretary of State. Proposers will be evaluated based on cover letter and RFP compliance (5%), company profile (10%), references (5%), staffing and qualifications (10%), project approach/execution plan (35%), and proposed compensation (35%). Key dates include a question submission deadline of January 14, 2026, and a proposal response deadline of February 4, 2026, at 12:00 p.m., with an anticipated contract start date of October 1, 2026.

The RFP does not specify explicit set-aside designations for disadvantaged enterprises. The contract term is one year with options to extend for six additional one-year periods, potentially creating a seven-year total agreement. Contractors must maintain comprehensive insurance coverage, including Commercial General Liability of at least $2,000,000 per occurrence, Automobile Liability of $1,000,000, Professional Liability of $1,000,000, Workers' Compensation at statutory limits, and Pollution Legal Liability of $1,000,000 per occurrence. Pricing will be evaluated using a mathematical formula where the lowest price receives maximum points, and higher proposals receive pro rata scores. On-call work will be billed at the contractor's submitted rate sheet, with material and rental costs marked up a maximum of 10%. The City reserves the right to award the contract in whole or in part, award multiple contracts, or cancel the RFP entirely. While no incumbent vendor is explicitly mentioned, the solicitation indicates the City is seeking a new contractor to manage its parks and landscaping maintenance services across multiple facilities and districts.