Attachment_E_-_Frequency_of_Services.xlsx

This is a Frequency of Services attachment to a Request for Proposal issued by the City of Milpitas, California for Parks and Landscaping Maintenance Services. The document outlines the frequency and scheduling requirements for maintenance activities across multiple service areas, including programmed turf areas, passive turf areas, synthetic turf areas, ball field areas, non-turf ground areas, waste and vandalism management, impervious and pervious surfaces, play court areas, playground areas, restrooms, and facility landscapes. Services range in frequency from daily (Monday-Friday) to annually, with specific tasks such as debris pickup, mowing, edging, chemical edging, weed and feed application, fertilization, dethatching, aeration, topdressing, overseeding, weed removal, rodent and pest control, and irrigation system maintenance. Ball field maintenance includes baseline and skin preparation, pitcher's mound and home plate area repairs, batter box and bullpen maintenance, base and backstop inspections, and dugout upkeep. Additional services encompass tree trimming, shrub and groundcover pruning, landscape mulching, herbicide application, fencing and drainage system inspections, waste container emptying, graffiti removal, concrete and asphalt sweeping, playground equipment inspection and pressure washing, restroom opening and closing, and pathway maintenance.

The frequency matrix demonstrates a comprehensive maintenance schedule designed to maintain multiple park facilities totaling 7,175,414 square feet across 25 city parks and 11 facility landscapes spanning 643,564 square feet. The proposal response deadline is February 4, 2026, at 12:00 p.m., with an anticipated contract start date of October 1, 2026. The contract term is one year with options to extend for six additional one-year periods, creating a potential seven-year agreement. Contractors must possess a current California C-27 Landscaping Contractor's License and maintain comprehensive insurance coverage including Commercial General Liability of at least $2,000,000 per occurrence. Pricing evaluation utilizes a mathematical formula where the lowest price receives maximum points, with on-call work billed at submitted rate sheets and material and rental costs marked up a maximum of 10%. The City reserves the right to award the contract in whole or in part, award multiple contracts, or cancel the RFP entirely.