Attachment E - Frequency of Services Summary

Attachment E is a frequency of services schedule for the City of Milpitas Parks and Landscaping Maintenance Services RFP, detailing the required maintenance activities and their service frequencies across 15 cost proposal categories. The document specifies maintenance tasks for programmed turf areas, passive turf areas, synthetic turf areas, ball field areas (including baseline, pitcher's mound, home plate, batter's box, bullpen, bases, backstops, dugouts, and infield/outfield turf), non-turf ground areas at varying maintenance levels (high, medium, and low), equipment and drainage systems, fencing, waste containers, impervious areas, pervious areas, play court areas, playground equipment, restrooms, and facility landscapes. Services are performed at varying frequencies including daily (Monday-Friday), weekly, bi-weekly, monthly, bi-monthly, quarterly, semi-annually, and annually, with some tasks designated for seasonal performance (during season or off-season). The schedule encompasses debris pickup, mowing, edging, chemical edging, weed and feed applications, fertilization, dethatching, aeration, topdressing, overseeding, weed removal, rodent and pest control, irrigation system maintenance, sweeping, brushing, infill monitoring and addition, field surface preparation and leveling, specialized field maintenance (scarifying, laser leveling, calcined clay application), herbicide application, tree and shrub pruning and replacement, playground maintenance, and facility inspections across all designated areas.

The frequency schedule provides contractors with clear operational requirements for executing the full scope of landscape and park maintenance services. City staff developed the schedule based on horticultural best practices and the operational demands of maintaining 25 city parks totaling 7,175,414 square feet and 11 city facility landscapes totaling 643,564 square feet. This document serves as the foundation for contractors to develop accurate cost proposals and operational plans, enabling the City to evaluate bidder pricing based on a standardized set of service frequency requirements. The schedule is divided into multiple sheets showing both detailed task breakdowns and a summary version, allowing contractors and evaluators to reference either comprehensive or condensed versions of the required service frequencies.