Summary of Attachment E - Frequency of Services

Attachment E is a frequency of services schedule document prepared for the City of Milpitas Parks and Landscaping Maintenance Services Request for Proposal. This spreadsheet outlines the frequency and scheduling requirements for all maintenance activities across fifteen distinct service categories, including programmed turf areas, passive turf areas, synthetic turf areas, ball field areas, non-turf ground areas at varying maintenance levels, waste and vandalism management, impervious and pervious surface areas, play court areas, playground equipment, restrooms, and facility landscapes. The schedule specifies whether each activity is to be performed daily Monday through Friday, weekly, bi-weekly, monthly, bi-monthly, quarterly, semi-annually, or annually, with certain ball field maintenance tasks designated for performance either during the active season or during the off-season. The detailed matrix enables contractors to understand the exact timing and frequency of labor-intensive activities such as mowing, edging, aeration, dethatching, overseeding, debris removal, equipment maintenance, and specialized ball field conditioning including work on pitcher's mounds, home plate areas, dugouts, and bases.

The frequency schedule serves as a critical reference document for cost proposal development and project execution planning. Contractors must ensure their staffing levels, equipment availability, and material procurement align with the specified service frequencies to maintain compliance with contract requirements. The schedule provides transparency regarding the anticipated workload distribution throughout the year and distinguishes between routine maintenance tasks performed at regular intervals and seasonal or conditional maintenance performed only during specific periods or as needed.