Attachment_J_-_Synthetic_Turf_guidelines.pdf

Attachment J is a supplemental guidelines document for the City of Milpitas Parks and Landscaping Maintenance Services RFP, specifically addressing synthetic turf specifications and requirements. This attachment establishes the technical standards and maintenance protocols that contractors must follow for all synthetic turf installations and ongoing care across the City's 25 parks and 11 city facility landscapes. The guidelines define performance criteria, material specifications, installation requirements, and preventative maintenance procedures to ensure consistency and durability of synthetic turf surfaces throughout Milpitas parks. Contractors responding to the RFP must demonstrate understanding of and compliance with these synthetic turf guidelines as part of their project approach and execution plan, which comprises 35 percent of the proposal evaluation criteria. The specifications detailed in this attachment are mandatory for any work involving synthetic turf within the scope of services.

The synthetic turf guidelines serve as binding technical requirements that directly impact contractor pricing, resource allocation, and operational procedures. Compliance with these specifications is non-negotiable and affects the contractor's ability to meet the City's maintenance standards and performance expectations. Contractors must budget for specialized equipment, trained personnel, and materials specific to synthetic turf care when preparing their compensation proposals, which are subject to the mathematical pricing formula where the lowest compliant bid receives maximum points. These guidelines ensure that regardless of which qualified contractor is selected, synthetic turf surfaces will be maintained to consistent quality standards throughout the contract term and any renewal periods extending through October 2033.