Attachment_H_Facility_Maps.pdf

This is a Facility Maps attachment (Attachment H) supporting a Request for Proposal issued by the City of Milpitas, California, for comprehensive Parks and Landscaping Maintenance Services. The RFP encompasses maintenance services for 25 city parks totaling 7,175,414 square feet and 11 city facility landscapes totaling 643,564 square feet, with optional add-alternates for street median landscaping and weed abatement. Required services include routine and preventative maintenance tasks such as turf care, irrigation system maintenance, weed abatement, waste and debris removal, and upkeep of park elements including playgrounds, pathways, and shrubs. The RFP was issued on December 23, 2025, with a question submission deadline of January 14, 2026, and a proposal response deadline of February 4, 2026, at 12:00 p.m. The anticipated contract start date is October 1, 2026.

The contract term is one year with options to extend for six additional one-year periods, creating a potential seven-year total agreement. Contractors must hold a current California C-27 Landscaping Contractor's License and be registered with the California Secretary of State. Qualified contractors will provide all labor, tools, equipment, materials, transportation, and supervision necessary to perform services. Insurance requirements include Commercial General Liability of at least $2,000,000 per occurrence, Automobile Liability of $1,000,000, Professional Liability of $1,000,000, Workers' Compensation at statutory limits, and Pollution Legal Liability of $1,000,000 per occurrence. Proposals will be evaluated based on cover letter and RFP compliance (5%), company profile (10%), references (5%), staffing and qualifications (10%), project approach and execution plan (35%), and proposed compensation (35%). Pricing evaluation utilizes a mathematical formula where the lowest price receives maximum points. On-call work will be billed at submitted rates, with material and rental costs marked up a maximum of 10%. The City reserves the right to award the contract in whole or in part, award multiple contracts, or cancel the RFP entirely. The RFP does not specify explicit set-aside designations for disadvantaged enterprises.