Attachment_K_-_Integrated_Pest_Management_Policy.pdf

City of Milpitas

Integrated Pest

Management Policy

Revised

June 7, 2011

Table of Contents

Integrated Pest Management Plan 1

City-Wide Organization 1

Implementation 2

Public Works Department 2

Pesticide Use 4

Restricted Chemicals 4

Annual Storage Inventory and Unwanted Chemical Disposal 4

Staff Training 4

Record Keeping 6

Annual Report 9

Fire Department 7

b) Staff Training 7

c) Contractor Compliance 7

d) Annual Report 7

IPM Practices 7

Attachments 10

Attachment A Milpitas Pesticide Inventory Form 11

Attachment B Milpitas Pesticide Disposal Form 12

Attachment C Equipment Calibration BMP 17

Attachment D Equipment Cleaning BMP 18

Attachment E Pesticide Safety Training Record 19

Attachment F Respiratory Protection Program 22

Attachment G Emergency Medical Information 49

Attachment H Milpitas Monthly Pesticide Use Summary 50

Attachment I Milpitas Contractor Monthly Pesticide Use Summary 51

Attachment J DPR Summary Report 53

Attachment K Contractor IPM Handout 54

Attachment L Pest Management Contractor List 55

It is the policy of the City of Milpitas to use Integrated Pest Management (IPM) practices to control pests at city facilities, including public building, parks, and street landscaping. IPM practices minimize pesticide through the substitution of non-toxic or lower toxicity alternatives for structural and landscape pest control. The National Pollutant Discharge Elimination System

(NPDES) Permit No. CA S612008 issued on October 14, 2009 requires city staff to perform and document pest management efforts, and provide outreach materials to others.

I. Integrated Pest Management

Integrated Pest Management (IPM) is an ecosystem-based strategy that focuses on long-term prevention of pests or their damage through a combination of techniques, such as biological control, habitat manipulation, modification of cultural practices and use of resistant plant varieties. Pesticides are to be used only after monitoring indicates they are needed according to established guidelines, and treatments will be made with the goal of removing only the target pest organism. Pest control materials will be selected and applied in a manner that will minimize risks to human health, beneficial and nontarget organisms, and the environment.

The City of Milpitas employees and City-hired Contractors will carry out pest management operations at City maintained facilities using reduced-risk IPM techniques to reduce or eliminate chemicals to the maximum extent feasible and practical. Alternate techniques will include:

• Physical methods, such as pulling weeds;

• Horticultural methods, such as pruning;

• Mechanical methods, such as trapping;

• Environmental methods, such as applying mulch; and

• Biological methods, such as monitoring predators.

Under IPM, chemicals are only used after alternative pest control methods prove infeasible or ineffective for pest management problems. Pesticide selection is targeted to the specific pest organism. Use of organophosphates and copper-based pesticides (particularly diazinon, chlorpyrifos, and chlorpyralid) will be limited and will be used only when justified. Application will be limited to only the amount needed to control pest organisms.

The City will look first to non-toxic alternatives for structural and landscape pest control, seek to use the most recent technology, best management practices and least toxic methods for all pest control measures. The City will use appropriate venues to educate staff and the public about its

IPM Plan commitment in an effort to role model less toxic approaches to structural and landscaping pest control.

II. IPM Implementation Plan

The City’s IPM policy applies to all city staff and contractors who design, approve design, or maintain facilities and landscaping that may be damaged by pests. Staff from three departments will implement the IPM Policy. Within the Public Works Department, Facilities maintains all city buildings all City sites except for the four fire stations, Street Trees and Landscaping maintains the street landscaping, Utility Maintenance maintains utility vaults and valve boxes, Land Development conditions new developments, and Utilities Engineering coordinates outreach. The Parks Department is responsible for implementing IPM in public parks. The Fire

Department is responsible for pest management at the four fire stations and contracts this work to certified contractors. Pest control is needed inside and outside public buildings, in other city infrastructure such as utility vaults, and for parks and street landscaping. Common pests include plant disease organisms such as fungi, insects, spiders, ants, bees and wasps, gophers and other rodents.

Staff shall ensure that all Milpitas contractors also follow the City of Milpitas IPM Policy. The following language shall be added to all purchase orders and contracts for pest management:

“The Contractor shall select and apply appropriate method or chemicals in accordance with the City of Milpitas Integrated Pest Management (IPM) Policy.

The IPM Handout and Contractor Pesticide Use Report are attached and are made a part of the contract documents. Contractor shall submit a copy of Applicator

License to the City prior to beginning of work.”

The IPM Handout and Contractor Pesticide Use Report can be found as Attachments L and J respectively. A list of commonly used pest contractors is shown on Attachment M.

2.1 Facilities and Utilities Maintenance

A. Rodents

i. Physical Controls

• Eliminate habitats.

• Trap and relocate.

2.2 Landscaping Maintenance

A. Weeds

i. Physical Controls

• Pull weeds by hand for small areas or where weeds are widely scattered.

• When working on a slope, avoid loosening soil that could erode into drainage systems. Loosen only the amount of soil needed to remove the vegetation. Avoid loosening soil when rain is expected.

• Apply fertilizer only as needed to boost plant health to choke out weeds.

ii. Environmental controls

• Apply mulch.

• Use pest-resistant vegetation whenever possible.

• Adjust irrigation system as needed to maximize efficiency and avoid runoff.

iii. Biological Controls

• Although not currently used in this city, sheep and goats can be used to remove brush and grasses to reduce fire hazards in untended wildlands.

b. Insects and Fungus

i. Physical Controls

• Prune out plants or tree and bush branches with infestations. Remove the pruned diseased material for appropriate disposal to minimize reinfection or reinfestation.

Do not leave leaves, twigs, chips, or other debris under landscaping. Keep removed vegetation, including clippings, chips, and pruning debris, away from storm drain inlets and watercourses.

ii. Biological Controls

• Determine the level of natural predators at the site and boost level if practical.

2.3 Landscape Design

Engineering staff shall consider the following pesticide reduction measures when planning, designing, and installing landscape at all new installations and substantial rehabilitation or approving the landscape design for new developments.

Plant materials selected shall be appropriate to site specific characteristics such as soil type, topography, climate, amount and timing of sunlight, prevailing winds, rainfall, air movement, patterns of land use, ecological consistency and plant interactions to ensure successful establishment. Existing native trees, shrubs, and ground cover shall be retained and incorporated into the landscape plan to the maximum extent possible. Pest-resistant plants shall be considered for use along hardscaped areas.

Landscaping shall be designed with efficient irrigation to reduce runoff, promote surface infiltration, and minimize the use of fertilizers and pesticides that can contribute to water pollution. Pest reduction measures shall be noted on the plans.

Where feasible, landscaping shall be designed and operated to treat stormwater runoff by incorporating elements that collect, detain, and infiltrate runoff. In areas that provide detention of water, plants that are tolerant of saturated soil conditions and prolonged exposure to water shall be specified. Landscaping shall also comply with the City’s Water Efficient Landscape

Ordinance No. 238.

Landscape plans shall situate plants to facilitate maintenance. Mowing strips, hard surfaces installed along the interface between a turf area and another landscape feature, tree wells and pathway edging are encouraged to reduce problems associated with maintaining the interface between different elements of the design.

The Public Works Director/City Engineer shall have the authority to approve the installation of comparable substitute pest-resistant plant materials to satisfy the requirements of the approved landscape plan when the approved plants and materials are unavailable for installation, or when other unforeseen conditions prevent the exact implementation of the landscape plan.

All required landscaping materials shall be in place prior to issuance of a Certificate of

Substantial Completion.

III. Pesticide Use

Pesticides are defined as any substance or mixture of chemical substances that prevent, destroy, repel, or mitigate pest activity. Pests include disease organisms, insects, mice, and other animals, and unwanted plants (weeds).. The term pesticide includes herbicides, fungicides, rodenticides, molluscicides and other substances used to control pests. Antimicrobial agents are not included in this definition of pesticides. The purchase of any pesticide by staff is prohibited unless directed by a Facility, Parks, Utility, or Tree & Landscape Maintenance Supervisor.

Over the Counter Pesticides: The Facility Maintenance Supervisor is responsible for application of all pesticides, whether over the counter or controlled inside public facilities.

Employees (except Fire Department) shall report indoor pest problems to the Facility

Maintenance Supervisor. If indoor treatment is warranted, it will occur under the direction of the

Facility Maintenance Supervisor. Annually in March, this Supervisor will inform all City employees how to report indoor pest problems and remind them that they are not permitted to apply any kind of pesticide.

Controlled Pesticides Controlled Pesticide use is governed by State and County regulations.

Only those City staff and professional applicators who have been trained in pesticide use and are permitted to purchase controlled pesticides are authorized to use controlled pesticides at city facilities

Prohibited Pesticides: City employees and City contractors shall not use Acute Toxicity

Category I chemicals, as identified by the Environmental Protection Agency (EPA), diazinon, chlorpyrifos, or chlorpyralid. Emergency applications can be authorized by a Pest Control

Advisor.

4.1 Annual Storage Inventory and Unwanted Chemical Disposal

The Streets Maintenance Supervisor will distribute the annual pesticide inventory forms every

March (includes coordination with Fire Department and PW maintenance). He will review the completed forms and direct that chemicals be disposed as necessary in accordance with the

City’s Hazardous Waste Program. Pesticide Inventory and Pesticide Disposal Forms can be found in Attachments A and B respectively.

4.2 Staff Training

The Public Works Facility, Parka and Street Tree & Landscape Supervisors are responsible for training their respective staffs. Training will cover Integrated Pest Management Techniques, Over the Counter Pesticides, and Controlled Pesticides. The Pesticide Safety Training Record is used to document annual review of the chemical label and MSDS which precedes the application

– Attachment F. Respiratory training is documented on the Respiratory Protection Program document - Attachment G. These records are kept in the Chemical Use file drawer in the supervisors’ common file area.

1. Maintenance and/or Park Supervisors will conduct pesticide training annually for all employees who use pesticides.

2. Pesticide training records will be kept in the Chemical Use file drawer in the supervisors’ common file area.

3. Pesticide training records will be accessible to all employees who receive pesticide training.

4. Pesticide records shall include, but not be limited to:

• The Pesticide Safety Information Series

• Respiratory Protection Program

• Pesticide Use Records

• Pesticide Use Recommendations

• Chemical Labels

• Chemical MSDS

5. Training shall include but not be limited to:

1. Reading and reviewing the pesticide label for each pesticide to be used for one (1) year to determine the signal word(s), precautionary statements and first aid instructions, application rate, and mixing and application instructions. Questions will be addressed regarding the information on the label. Follow up will be conducted to research questions which arise that cannot be answered in the training session. The role of Pest Control Advisor is explained. See Attachments

D & E for Equipment Testing and Calibration BMPs.

2. Safe handling procedures including the opening, lifting, pouring, storage and disposal of pesticides and containers. See Attachment E Equipment Cleaning

BMP.

3. Each user is made aware of the immediate and long term effects of the product to be used. Safe handling of the pesticide, including the proper operating procedures for application equipment, and the use of protective clothing, is provided in the training session.

4. A special session is conducted to review the Pesticide Information Series N-5 regarding the use, care, and proper fitting of a respirator. Each employee is fitted for a respirator, and completes the Respiratory Protection Program form –

Attachment G.

5. Common symptoms of pesticide poisoning are addressed including the regulations, label requirements and need for immediate decontamination of the exposed area (i.e. skin, eyes). The emergency procedures to be followed, as well as the prompt reporting procedures, are reviewed at this time.

6. Emergency medical information is reviewed, and provided every time a recommendation is issued. All personnel are provided with maps, addresses, and phone numbers of authorized facilities to be utilized in the event of an emergency see Emergency Medical Information Attachment H.

7. Personal hygiene, including reminders to wash hands and arms with soap and water before eating, drinking, smoking or using the bathroom is covered in the training session.

8. How to avoid drift using low volume nozzles, drift control agents, and not spraying during windy conditions is reviewed in the training session.

9. Proper pesticide storage in the chemical shed, and when transporting is reviewed in the training session. This includes the importance of purchasing only the chemical that will be used during the application period so that chemical inventories are kept to a minimum.

10. The disposal of chemical containers is reviewed, including the proper triple-rinsing and puncturing of plastic containers before disposal.

11. Operators shall record amount and type of chemical used on the Pesticide Use

Summary see Attachment I.

12. The Illustrated Guide to Pesticide Safety published by the University of California

Statewide Pesticide Management Project, publication #21489 may be utilized as a training supplement along with video tapes Pesticide Safety in the Landscape and

Herbicide use & Safety in the Landscape: Volumes I & II. Produced by

Vocational Education Productions/California Polytechnic State University.

4.3 Record Keeping

All city staff who applies pesticides will record pesticide application use on the Monthly City

Pesticide Use Record, see Attachment J. Contractors will send copies of Monthly Contractor

Pesticide Use Record; see Attachment J, to both the City department they contract with and a

Public Works Pest Control Advisor. Annual summaries and pesticide use records will record the amount used, date and location of use, and the target pest. Attachment K shows the form that must be submitted monthly to the County.

Fire Department

The Fire Department currently budgets for and oversees pest management at the four fire stations. A Battalion Chief is currently designated as the responsible party. All pest management related work is contracted out.

a) Staff Training

Fire station employees shall report indoor pest problems to the responsible party. Typically indoor pests have migrated from outside. The first response is to remove the outdoor pests. If indoor treatment is warranted, it will occur under the direction of the responsible party.

Annually in March, the responsible party will inform fire station employees how to report indoor pest problems and remind them that they are not permitted to apply any kind of pesticide. If employees are designated to apply pesticides, they shall be trained with the Public Works

Maintenance and Parks staff.

b) Contractor Compliance

Milpitas contractors must follow all aspects of the City of Milpitas IPM Plan. The following language shall be added to all purchase orders and contracts for pest management:

“The Contractor shall select and apply appropriate method or chemicals in accordance with the

City of Milpitas Integrated Pest Management Plan (IPM). The IPM Handout and Contractor

Pesticide Use Report are attached and are made a part of the contract documents. Contractor shall submit a copy of Applicator License to the City prior to beginning of work.”

c) Annual Report

The responsible party will provide annual information to the Utility Engineering Staff to complete Annual Report in accordance with Provision C.9 of the NPDES Permit.

IV. IPM Practices

“The Safe and Effective Use of Pesticides” from University of California, Publication 3324 is used as a reference document.

2. Identify pest and monitor field conditions until undesirable levels are reached.

3. Evaluate cost effectiveness of various control methods.

4. Employ integrated pest management methods, including physical/mechanical horticultural controls.

A. Weeds

ii. Physical Controls

• Pull weeds by hand for small areas or where weeds are widely scattered.

• When working on a slope, avoid loosening soil that could erode into drainage systems. Loosen only the amount of soil needed to remove the vegetation. Avoid loosening soil when rain is expected.

• Apply fertilizer only as needed to boost plant health to choke out weeds.

ii. Environmental controls

• Apply mulch.

• Use pest-resistant vegetation whenever possible.

• Adjust irrigation system as needed to maximize efficiency and avoid runoff.

iii. Biological Controls

• Although not currently used in this city, sheep and goats can be used to remove brush and grasses to reduce fire hazards in untended wildlands.

iv. Chemical controls

• Consult the Pest Control Advisor and obtain recommendation using the least toxic herbicide available to do the job. Take into consideration the LD50, overall risk to the applicator, effect on natural predators, and impact to the environment.

• If the crew has not been trained for use of this chemical, consult your supervisor.

• Apply pesticides at the appropriate time of day and seasonto maximize their effectiveness and minimize the likelihood of movement to non-target areas.

Avoid application of pesticides if rain is expected unless otherwise noted in the recommendations.

• Mix and apply only as much pesticide as is necessary for treatment.

• Test and calibrate application equipment prior to and during use to ensure desired application rate refer to Attachment C Equipment Calibration BMP.

• Do not mix or load pesticides in application equipment adjacent to a storm drain inlet, culvert or watercourse.

• For proper cleaning of the equipment refer to Attachment E Equipment Cleaning

BMP.

• For persistent problems, choose alternate chemicals rather than apply the same one repeatedly.

b. Insects and Fungus

i. Physical Controls

• Prune out plants or tree and bush branches with infestations. Remove the pruned diseased material for appropriate disposal to minimize reinfection or reinfestation.

Do not leave leaves, twigs, chips, or other debris under landscaping. Keep removed vegetation, including clippings, chips, and pruning debris, away from storm drain inlets and watercourses.

ii. Biological Controls

• Determine the level of natural predators at the site and boost level if practical.

iii. Chemical Controls

• Consult the Pest Control Advisor and obtain recommendation using the least toxic soaps, oils, or other pesticides (including herbicides) that will do the job, provided there is a choice. Take into consideration the LD50, overall risk to the applicator, effect on natural predators, and impact to the environment.

• If the crew has not been trained for use of this chemical, consult your supervisor.

• Apply pesticides at the appropriate time to maximize their effectiveness and minimize the likelihood of movement to non-target areas. Avoid application of pesticides if rain is expected unless otherwise noted in the recommendations.

• Mix and apply only as much material as is necessary for treatment.

• Test and calibrate application equipment prior to and during use to ensure desired application rate refer to Attachment D Equipment Calibration BMP.

• Do not mix or load pesticides in application equipment adjacent to a storm drain inlet, culvert or watercourse.

• Avoid use of copper-based pesticides.

• For proper cleaning of the equipment refer to Attachment E Equipment Cleaning

BMP.

• For persistent problems, choose alternate chemicals rather than apply the same one repeatedly.

c. Rodents

i. Physical Controls

• Eliminate habitats.

• Trap and relocate.

ii. Chemical Controls

• Contact Supervisor to contract for pest identification and removal of nest.

i. Physical Controls

• Contact Supervisor to contract for use of baits or fumigants. This may require a pesticide use permit, filing of Notice of Intent, and recording product use.

d. Bees and Wasps

i. Physical Controls

• Eliminate food sources. Scavenging wasps usually do not become a problem if there is no food around to attract them. Keep garbage in tightly sealed garbage cans.

ii. Chemical Controls

• Contact Supervisor to contract for pest identification and removal of nest.

Attachment A Pesticide Inventory Form

Attachment B Pesticide Disposal Form

Attachment C Equipment Calibration BMP

Attachment D Equipment Cleaning BMP

Attachment E Pesticide Safety Training Record

Attachment F Respiratory Protection Program

Attachment G Emergency Medical Information

Attachment H Milpitas Monthly Pesticide Use Summary

Attachment I Contractor Monthly Pesticide Use Summary

Attachment J DPR Summary Report

Attachment K Contractor IPM Handout

Attachment L Pest Management Contractor List

Attachment A - City of Milpitas Pesticide Inventory Form

Date: __________

Person conducting inventory:

Print name:

Facility name:

Facility address:

Pesticide Name Amount found

1.

2.

3.

4.

5.

6.

7.

8.

10.

Return a copy of this completed form to by _______________

See IPM Section IIIC for discussion.

Attachment B - City of Milpitas Pesticide Disposal Form

Person disposing of chemicals:____________________________ Date:

Print name: _________________________________________________

Disposal Method:

Pesticide Name Amount being disposed Site from

Pesticide Name Amount disposed

1.

2.

3.

4.

5.

6.

7.

8.

10.

Return a copy of this completed form to __________________ .

See IPM Section IIIC for discussion.

Attachment C

Equipment Calibration BMP

Purpose: To ensure the recommended amount of material, such as pesticide or fertilizer, is applied.

A. Equipment Preparation

1. Triple rinse, neutralize, and insure equipment is free of residual prior to calibration. Use only clean water for calibration.

B. Test Areas for Equipment Calibration

1. The football field measured from goal post to goal post at the Sports Center is 2 acres.

This is an appropriate test site for large capacity systems such as the tow-behind system.

2. For smaller areas to be dosed with hand tanks, the field crew shall measure an area of 10 feet by 100 feet at the Rancho infield and mark with cones. This provides a 1000 square foot area for calibrating small capacity equipment.

C. Hand tanks - Liquid

1. Each person must calibrate the equipment they will be using. Gather the following items:

calibrated liquid container, pocket calculator, flow meter, paper and pencil, cones, measuring wheel, and spray tank to be calibrated.

2. Measure the tank capacity. Set the empty tank on level ground and close all drain valves.

Add measured amounts of water until the tank is completed filled. Use either a flow meter on a hose or a container of known volume to measure the water used. Record the amount used.

3. While wearing the equipment, walk at a steady pace and measure the time needed to cover the test area. Measure the volume of water remaining in the tank. Subtract from the tank capacity to find out how many gallons of water were applied. Divide the gallons of water applied by the area covered to get the rate in gallons per square foot. Empty the tank.

4. Determine the concentration to be applied from the Pest Control Advisor. Calculate the dosage by multiplying the concentration by the number of gallons applied. The PCA recommendation should include the amount of chemical to be used. See example at the end of this BMP.

5. Use the calculation sheet provided at the end of this BMP to record your calculations.

Contact supervisor if you experience an equipment failure or rate of application is incorrect.

6. Log the product use.

D. Hand Spreader Granular D

1. Hand spreader

a. Some of the products provide a tray and calibration pellets. Fill a cleaned spreader with pellets and apply over the tray. Determine the coverage. Apply sufficient material to visually match the coverage pattern.

b. For fertilizer, place contents of one 50 pound bag into the hopper. Make the first pass. Measure the area covered. Divide the amount used by the area covered to get the application rate. Adjust spreader openings as needed to achieve proper coverage.

2. Tow Behind (example Lely Spreader)

a. Follow equipment manual to fill hopper with proper amount of material. Consult

Output chart to determine position feed assembly. Follow the prescribed speed as recommended in the equipment or fertilizer label.

E. Truck-mounted:

1. Place a known amount of water into the tank. Drive a steady speed and measure the area covered by the volume. Divide the volume used by the area covered to calculate the application rate.

2. Determine the total amount of area to be treated. Calculate the volume of water needed.

3. Identify the concentration to be applied from the Pest Control Advisor. Calculate the dosage by multiplying the concentration by the number of gallons applied.

4. For example, 200 gallons of water are placed in the tank. The truck is driven at a steady speed of 3 miles per hour. Apply all the water in the tank and measure the area covered.

The 200 gallons covers an area of 340 feet long by 8 feet wide, or 2,720 square feet. The application rate is 0.07353 gallons per square foot. According to the Pest Control

Advisor, the proper concentration is 2 ounces per gallon of water. Add 400 (2x 200) ounces of chemical to the tank with every 200 gallons of water. 128 ounces = 1 gallon.

F. Closed System (334W):

1. Check calibration numbers in folder with numbers entered in control panel.

2. Perform injection pump calibration, refer to manual pages 4-9. Follow procedure exactly! Rewrite calibration numbers in folder if needed.

3. Clean or replace all three injection pump filters.

4. Clean or replace fresh water filter.

5. Clean or replace filter at boom manifold (on driver’s side next to water tank).

6. Check hoses on injection pumps (replace if worn or stretched).

7. Inspect all other hoses for damage or wear, replace as needed.

8. Inspect all quick connect fittings for leaks or damage.

9. Inspect all chemical containers for leaks, damage, missing locks, or lids. Make sure all containers are labeled properly.

10. Check proper operation of all chemical agitators.

11. Check handgun hose reel – unwind hose and check for cracks, cuts, etc.

12. Check handgun and fittings for proper connection and leaks.

13. Remove and clean all nozzles if necessary. Be sure to make a note as to where each nozzle goes and replace it.

14. For nozzles that have check valves, clean and replace check valves as needed.

Example Equipment Calibration Worksheet

Date: April 24, 211 Employee: C. Smith

Site: Small Park Site size: 3000 sq ft

Tank volume = 3 gallons

Test area size = 1000 sq feet

Volume used during calibration walk = 2 gallons

Pest Control Advisor chemical to be used = XYZ Brand

Pest Control Advisor concentration = 4 ounces per gallon

Chemical to be added to tank = 4 (concentration) x 3 (tank volume) = 12 ounces in ounces in gallons gallon

Fill remaining tank volume with water.

# of gallons needed: Calibration volume x site size (sq ft) = gallons

Test area size

# of gallons needed: 2 gallons x 3000 sq ft = 6 gallons

1000 sq ft

# of tanks needed: total gallons needed = 6 gallons = 2 tanks full tank volume 3 gallons

Total amount of chemical = 12 x 2 = 24 ounces # of tanks ounces

Tip: 128 ounces = 1 gallon

1 acre = 43,560 sq ft

Equipment Calibration Worksheet

Date: _________ Employee: __________________

Site: __________________________ Site size:

Tank volume = _________ gallons

Test area size = _______________ sq feet

Volume used during calibration walk __________ gallons

Pest Control Advisor Recommendation

Chemical to be used = ___________________________________________-

Concentration = ________ ounces per gallon

Chemical to add to tank = _______(concentration) x _____(tank volume) = ounces in ounces in gallons gallon

# of gallons needed: Calibration volume x site size (sq ft) = gallons

Test area size

# of gallons needed: gallons x sq ft = gallons sq ft

# of tanks needed: total gallons needed = gallons = tanks full tank volume gallons

Total amount of chemical = x = = ounces # of tanks ounces

Conversions

16 ounces = 1 pint 12 inches = 1 foot 16 ounces = 1 pound

32 ounces = 1 quart 3 feet = 1 yard 2000 pounds = 1 short ton

128 ounces = 1 gallon 5,280 feet = 1 mile 2240 pounds = 1 long ton

2 pints = 1 quart 1.1 yards = 1 meter 2200 pounds = 1 metric ton

8 pints = 1 gallon

4 quarts = 1 gallon 144 square inches = 1 sq foot 27 cubic feet = 1 cubic yard

1 quart = 0.9463 liter 9 square feet = 1 square yard

43,560 sq ft = 1 acre

640 acres = 1 square mile

Attachment D

Equipment Cleaning BMP

Purpose: To properly dispose of pesticide or fertilizer from equipment.

Reference: Pesticide Safety Information Series N

A. Small Equipment

1. Follow all federal, state, Pesticide Safety Information Series N, and local laws and regulations, and Pest Control Advisor recommendations governing the disposal of pesticides.

2. Wear personal protective equipment, such as gloves, boots, eye protection, respirators, and chemical-resistant suits (such as Tyvek).

3. Apply all chemical in spray tank onto approved target areas.

4. After the spray tank is empty, fill at least 25% full with clean water. Shake and agitate until all interior surfaces have been rinsed. Dispose of liquid onto approved target areas.

5. Repeat for second and third rinse.

6. Rinse and clean nozzles, filters and screens with soft brushes. Avoid scratching surfaces with metal.

7. Store equipment properly.

B. Large Equipment

1. Follow all federal, state, Pesticide Safety Information Series N, and local laws and regulations, and Pest Control Advisor recommendations governing the disposal of pesticides.

2. Wear personal protective equipment, such as gloves, boots, eye protection, respirators, and chemical-resistant suits (such as Tyvek).

3. Apply all liquid in spray tank onto approved target areas.

4. After the spray tank is empty, return to the fill station at the Corp Yard for equipment cleaning.

5. Fill the spray tank at least 25% full with clean water. Always maintain an air gap when filling containers. Run the agitator until all interior surfaces have been rinsed.

Dispose of liquid onto approved target areas.

6. Repeat for second and third rinse.

7. Rinse and clean nozzles, filters and screens with soft brushes. Avoid scratching surfaces with metal.

8. Store equipment properly.

Attachment E

Pesticide Safety Training Record

EMPLOYEE’S SIGNATURE:

Pesticides

Print employee name

TRAINER’S SIGNATURE

ASSIGNED JOB DUTIES mixer/loader flagger applicator equipment operator trainer’s initials employee’s initials date

B. USING PESTICIDES SAFELY

1 Wear clean work clothes daily provided and cleaned by employer for

Category I and Category II pesticides. (PSIS N-7)

2 Safe handling procedures - know how to open and lift containers, pour, and operate mixing and application equipment.

3 Triple rinsing - know how and when to triple rinse containers and proper disposal of containers.

(PSIS N-2)

4 Drift - know how to confine spray to target area and how to avoid contamination of people, animals, waterways and sensitive areas.

5 Storage - know how and where to store containers and what procedures to follow when containers cannot be locked up. (PSIS N-2)

6 Personal hygiene- know the importance of washing hands thoroughly before eating, smoking, drinking, and using the bathroom, and the need to shower thoroughly when finished working for the day. (PSIS N-1 and PSIS N-6)

7 Label - know signal words, precautionary statements, first aid instructions, application rate, mixing and application instructions. (Specific label and PSIS N-1)

8 Personal protective equipment - know the proper use and care of coveralls, gloves, goggles, boots, aprons, and other equipment provided by the employer. (Specific label, PSIS N-1 and

PSIS N-6)

9 Respiratory equipment - know proper fitting, use and maintenance. (Specific label, PSIS N-5 and respirator manufacturer recommendation)

10 Engineering controls - know when and how to use enclosed cabs, closed mixing systems and other equipment. (Specific label, PSIS N-3 and PSIS N-1).

C. EMERGENCIES AND HEALTH

11 First Aid decontamination procedures - know first aid for skin, eye, inhalation and ingestion exposure. (PSIS N-4 and label instructions)

12 Emergency procedures - know the procedures for handling non-routine tasks or emergency situations such as spill, leak or fire. (See MSDS)

13 Emergency medical information - post the name, address and telephone number of the clinic, physician or hospital emergency room. Know the city policy for reporting injury or illness and obtaining medical treatment. (PSIS N-4)

14 Immediate symptoms and long-term health effects - know the routes of exposure, immediate health hazards and symptoms of exposure, and long term health effects. (Label, MSDS and

PSIS N-8)

15 Medical supervision - know if pesticides require medical supervision and the general provisions required for medical supervision. (PSIS N-1, N-2 and N-4)

16 Heat stress - be able to recognize, provide appropriate treatment and prevent.

D. INFORMATION

17 Laws and regulations - know applicable laws and regulations and the importance of compliance by employer and worker. (PSIS N-6)

18 Employee rights - know the right to receive information regarding pesticides to which they may

To be exposed. Protect against discharge or other discrimination due to exercising these rights.

(PSIS N-8)

19 Location of documents - know the location of and access to the Hazard Communication

Program (PSIS N-8)

Attachment F

Respiratory Protection Program

INTRODUCTION

The City of Milpitas Respiratory Protection Program is designed to conform to the requirements in Title 3 of the California Code of Regulations, Section 6739 (3 CCR Section

6739). General employee information on respiratory protection is available in the Pesticide

Safety Information Series A-5 (HS-632, Department of Pesticide Regulation).

PURPOSE

The purpose of this program is to protect the employees of City of Milpitas from respiratory hazards associated with the use of pesticides and to comply with current regulations and label requirements. This program will include the following elements:

Selection

Medical evaluation

Fit testing

Proper use for routine and emergency

Maintenance, cleaning and care

Ensure breathing air quality

Training in respiratory hazards (IDLH if applicable)

Training in donning, doffing, limitations

Program evaluation

ADMINISTRATION

An individual will be designated as the Respirator Program Administrator (RPA) of this program. This person is responsible for ensuring the effectiveness of the respiratory protection program in compliance with the respiratory protection regulation. Maintenance Supervisor/

Senior Maintenance Supervisor are the administrators of the program and are responsible for implementing the elements of the City of Milpitas Respiratory Protection Program for all uses of respirators by City of Milpitas employees when applying pesticides.

The RPA keeps records on:

Training

Fit Testing

Equipment Inspection

Medical Recommendations

Copies of previous WRITTEN PROGRAMS

Employee consultations

Program evaluations

DEFINITIONS

Respirator: A device designed to protect the wearer from inhalation of hazardous atmospheres.

Air purifying respirator: A respirator that removes contaminants from the inhaled air stream. There are two major sub-categories of air purifying respirator systems: Mechanical filter type, used to remove particulates (dusts, mists, fogs, smokes and fumes) and chemical cartridge type (absorption or adsorption or modification of gasses or vapors). Some respirators combine both types of systems.

IDLH: Immediately Dangerous to Life or Health. Conditions that pose an immediate threat to life or health OR conditions that pose an immediate threat of severe exposure to contaminants such as carcinogens or neurotoxins which are likely to have adverse cumulative or delayed effects on health. All fumigant-confining structures shall be considered IDLH until proven safe by appropriate monitoring equipment.

Atmosphere-supplying respirator: A respirator that supplies the respirator user with breathing air from a source independent of the ambient atmosphere. This includes supplied-air respirators (SAR) and self-contained breathing apparatus (SCBA) units.

Confidential reader: A person chosen by an employee required to wear a respirator to read to him/her the Medical Evaluation Questionnaire required under 3 CCR Section 6739 in a language primarily understood by the employee. This includes, but is not limited to, a coworker, family member, friend, or an independent translator provided by the employer. The employer or the employer’s direct agent, such as a supervisor, manager, foreman, or secretary, are not included and are prohibited from being confidential readers.

Filter or air purifying element: A component used in respirators to remove solid or liquid aerosols from the inspired air.

Filtering facepiece (dust mask): A negative pressure particulate respirator with a filter as an integral part of the facepiece or with the entire facepiece composed of the filtering medium.

Physician or other licensed health care professional (PLHCP): An individual whose legally permitted scope of practice allows him or her to independently provide, or be delegated the responsibility to provide, some or all of the health care services required by these regulations.

This can include Physicians, (including Occupational Medicine Physicians), Doctors of

Osteopathy, Physician Assistants, Registered Nurses, Nurse Practitioners and Occupational

Health Nurses.

Qualitative fit test (QLFT): A pass/fail fit test to assess the adequacy of respirator fit that relies on the individual’s response to the test agent.

Quantitative fit test (QNFT): An assessment of the adequacy of respirator fit by numerically measuring the amount of leakage into the respirator.

Respirator program administrator: A person who is qualified by appropriate training or experience that is commensurate with the complexity of the respiratory protection program, and demonstrates knowledge necessary to administer a respiratory protection program. Such training or experience includes, but is not limited to, reading and understanding either the

American National Standard for Respiratory Protection Publication (ANSI Z88.2), or the U.S.

Department of Labor’s “Small Entity Compliance Guide for the Revised Respiratory Protection

Standard”; or taken specific course work on developing a respiratory protection program from a college or a respirator manufacturer’s authorized representative; or is an American Board of

Industrial Hygiene Certified Industrial Hygienist.

RESPIRATOR SELECTION

Only respiratory protective equipment approved by NIOSH (National Institute for Occupational

Safety and Health) will be used. The equipment must be approved for the specific hazard.

Pesticide product labels must be consulted first to determine the correct respirator for protection against the specific hazard. Regulatory requirements or permit conditions may also specify the appropriate respiratory protection. Absent label directions, or other regulatory guidance, selection of respiratory protective equipment should be made according to guidance from the

Department of Pesticide Regulation (Worker Health and Safety Branch), the Department of

Industrial Relations (Cal/OSHA), the safety equipment manufacturer/provider, or other appropriate sources.

For entry into unknown atmospheres or atmospheres at or above the IDLH concentration, only

SCBA type or supplied air type equipped with escape bottle shall be used.

INSTRUCTION AND TRAINING

Training will be given to all employees who may be required to wear respiratory protective equipment. Written records will be kept of the names of the persons trained and the dates the training occurred. These records will be maintained by the RPA and available for inspection by authorized personnel.

Employees who are required to use respirators must be trained such that they can demonstrate knowledge of at least:

Why the respirator is necessary and how improper fit, use, or maintenance can compromise its protective effect

Limitations and capabilities of the respirator

Effective use in emergency situations

How to inspect, put on and remove, use and check the seals

Maintenance and storage

Recognition of medical signs and symptoms that may limit or prevent effective use

Practice demonstrations will include:

Inspecting, donning, wearing and removing the respirator.

Adjusting the respirator to minimize discomfort to the wearer.

Wearing during training for an adequate period time to ensure that the wearer is familiar with the operational characteristics of the respirator.

Each respirator user will be retrained at least annually. Record of training will be kept by the

RPA. See Appendix I

CLEANING, SANITIZING AND STORAGE

Individual respirator users are responsible for cleaning their own respirators. Cleaning will be done following manufacturer’s recommendations as described in Appendix V. Information on proper sanitizers is available from the respirator manufacturer, respirator distributor or DPR.

After cleaning (and, if required, sanitizing), respirators will be stored in disposable, resealable plastic bags. Respirators and their filters/cartridges will be stored so that they are protected from sunlight, dust, chemical contamination, moisture, and temperature extremes.

MAINTENANCE, INSPECTION AND REPAIR

Individual respirator users are directed to perform routine maintenance and inspection of respirators issued to them prior to each use. The respirator user is directed to identify and deliver to the RPA, or their supervisor, any respirator in need of repair or replacement. Damaged or defective respirators will be properly disposed according to company policy. For SCBA type, there will be a minimum inspection period of one month.

Respirator inspections will follow procedures for 3M reusable respirators as described in

Appendix V.

MEDICAL EVALUATION

Each employee of City of Milpitas who may be required to routinely wear respiratory protective equipment will be required to undergo a medical examination by a physician or other licensed health care professional (PLHCP). The medical examination will obtain the same information as the Medical Evaluation Questionnaire, Appendix II. The questionnaire will be completed confidentially by the employee and PLHCP, and mailed to the City of Milpitas Human

Resources Department. Management may not read the completed questionnaire or assist the employee in filling out the questionnaire. If the employee cannot read the questionnaire, the employee may ask a family member or non-management coworker for assistance, or the RPA may contract an independent translator for the worker.

The PLHCP contracted by City of Milpitas is Alliance Occupation Medicine 315 South Abbott

Avenue, Milpitas, CA 95035 (408-790-2900).

The employer will provide the PLHCP with the following information to assist in evaluating the questionnaire:

Type of Respirator is Half-face Duel Cartridge

Weight of respirator is approx 1.75 lbs.

Duration/Frequency of use / 8 hrs. a day

Expect physical effort (medium to heavy)

Temperature/Humidity extremes / up to 85 degrees

Copy of this Respiratory Protection Program

Copy of 3 CCR, Section 6739 (from CDRP Internet site)

On evaluation of the employee’s completed Medical Evaluation Questionnaire, the PLHCP shall send the employer a copy of the Medical Recommendation Form, Appendix III, or similar information. A copy of the recommendation will also be provided to the employee that receives a medical evaluation.

If City of Milpitas changes its PLHCP, the RPA shall ensure that the new PLHCP obtains the necessary information by having the documents transferred from the former PLHCP to the new

PLHCP.

Subsequent medical evaluations will be performed if any of the following trigger indicators are met:

Worker reports medical signs or symptoms related to the ability to use a respirator.

PLHCP, supervisor, or RPA informs the employer that worker needs to be reevaluated.

Information from the respirator program, including observations made during fit testing and program evaluation, indicates a need.

Change occurs in workplace conditions that may substantially increase the physiological burden on a worker.

USE LIMITATIONS

Respirators shall not be worn when conditions prevent a good gas-tight fit.

Prescription lenses, if needed for a full-face respirator, will be mounted within the face mast using manufacturer authorized mounting equipment.

Employees with facial hair (heavy stubble, drooping mustache, long sideburns, beards) that prevent a gas-tight seal shall not wear respiratory protective equipment that requires a tight face to face-piece seal for proper operation. Other types of non-face-sealing respirators, if adequate for mitigating the hazard, may be chosen.

Cartridges, filters, and filtering face-pieces will be discarded daily, absent other information on the end-of-service-life indication from the respiratory protection equipment manufacturer or specific end-of-service-life information on the pesticide label.

Air purifying respirators shall not be worn when an oxygen-deficient atmosphere (less than

19.5% oxygen) is known or suspected, or in environments where high concentrations of air contaminant may be present.

RESPIRATOR FIT TESTING AND USER SEAL-CHECK PROCEDURES FOR

RESPIRATORS REQUIRING A FACE TO FACE-PIECE SEAL

Qualitative Fit Testing

Quantitative Fit Testing

Positive/Negative Pressure User Seal-Check

In all cases, the respirator wearer should select a respirator that feels comfortable. If there are any doubts about the condition or integrity of the respirator or filters, the respirator should be rejected.

As required by 3 CCR Section 6739(e)(4), all fit testing is done in accordance with the requirements found in Department of Industrial Relations Title 8 CCR Section 5144, Appendix

A.

Qualitative Fit Testing: The following protocols are cited in regulation 3 CCR Section

6739(e)(4) as authorized to fit test respirators:

For testing against organic vapors cartridges:

Iso-amyl acetate test (“Banana Oil”)

For testing against particulate filters:

Saccharin test

Bitrex ® test

Irritant smoke test

City of Milpitas uses 3M Qualitative Fit Test protocol(s) when conducting qualitative fit-tests.

See Appendix VI

Quantitative Fit Testing: The following protocols are cited in regulation 3 CCR, Section

6739(e)(4) as authorized to fit test respirators.

Generated Aerosol (corn oil, salt, DEHP)

Condensation Nuclei Counter (PortaCount)

Controlled Negative Pressure (Dynatech Fit Tester 3000)

Positive Pressure User Seal-Check: This test will be conducted by clocking the exhalation valve with the palm of the hand to prevent air escaping from the mask. Do not press so hard on the exhalation valve that the mask is moved from its proper face-fit position. A slight positive pressure is then created in the mask by gently exhaling until the facepiece starts to pull away from the face. If the mask does not “balloon” up or otherwise pull away, there may be a leak in the mask or in the face seal. However, if there is neither loss of pressure nor outward leakage of air, the wearer and the respirator have passed the positive pressure fit-check.

Negative Pressure User Seal-Check: This test will be conducted by blocking the air purifying element(s) with either the palm of each hand or covering it with a plastic wrap. A negative pressure will be created inside the facepiece by gently inhaling and holding the breath for several seconds. The mask should collapse against the face and remain in that position during the test.

If the mask does not collapse or otherwise tighten against the face, there may be a leak in the mask or in the face seal. If there is no loss of vacuum or inward movement of air, the wearer and the respirator have passed the negative pressure fit-check.

Caution!

The positive/negative pressure user seal-checks are not considered “fit-testing”. A qualitative or quantitative fit test must be performed before a respirator can be assigned to a worker. Persons with facial hair that interferes with the sealing surfaces of the respirator will be recorded as unsatisfactory for respirator use without further testing.

VOLUNTARY USE OF RESPIRATORY PROTECTION

[Note: Include this section ONLY if you allow voluntary use of respiratory protection.]

City of Milpitas allows the voluntary use of filtering face-piece respiratory protection when none is required by label directions, permit conditions, or regulatory requirement.