Synthetic Turf Guidelines - City of Milpitas Parks and Landscaping Maintenance Services

This is a technical guidelines attachment document for the City of Milpitas Parks and Landscaping Maintenance Services RFP, establishing specifications and standards for synthetic turf installation and maintenance across the city's parks system. The document serves as Attachment J to the comprehensive solicitation issued December 23, 2025, for maintenance services covering 25 city parks spanning 7,175,414 square feet and 11 city facility landscapes totaling 643,564 square feet. The guidelines establish technical requirements, performance standards, and maintenance protocols that contractors must follow when installing, managing, or maintaining synthetic turf surfaces within designated park areas. The RFP requires all proposals to be submitted by February 4, 2026, at 12:00 p.m., with an anticipated contract start date of October 1, 2026. The contract term is one year with options to extend for six additional one-year periods, potentially creating a seven-year total agreement. Contractors must hold a current California C-27 Landscaping Contractor's License and maintain comprehensive insurance coverage including Commercial General Liability of at least $2,000,000 per occurrence.

The synthetic turf guidelines establish uniform specifications for material quality, installation procedures, drainage systems, infill requirements, durability standards, and ongoing maintenance practices to ensure consistency and longevity across the city's parks infrastructure. These guidelines function as binding technical requirements for any contractor performing work on synthetic turf surfaces under the maintenance contract, ensuring that all installations and maintenance activities meet the city's quality and performance standards. Proposers will be evaluated based on project approach and execution plan (35%), proposed compensation (35%), staffing and qualifications (10%), company profile (10%), and cover letter and RFP compliance (5%). The solicitation reserves the right to award the contract in whole or in part, award multiple contracts, or cancel the RFP entirely, with no explicit set-aside designations for disadvantaged enterprises identified.