Attachment_L_-_LLMD_Area_Map.pdf

Attachment L is an area map document for the City of Milpitas, California, related to a Parks and Landscaping Maintenance Services Request for Proposal. The solicitation, issued December 23, 2025, seeks qualified contractors to provide comprehensive maintenance services across 25 city parks totaling 7,175,414 square feet, 11 city facility landscapes comprising 643,564 square feet, and optional add-alternates for street median landscaping and weed abatement. Required services include routine and preventative maintenance tasks such as turf care, irrigation system maintenance, weed abatement, waste and debris removal, and upkeep of park elements including playgrounds, pathways, and shrubs. Contractors must provide all labor, tools, equipment, materials, transportation, and supervision. The question submission deadline is January 14, 2026, with proposals due February 4, 2026, at 12:00 p.m. The contract term is one year with options to extend for six additional one-year periods, creating a potential seven-year total agreement, with an anticipated start date of October 1, 2026.

Qualified contractors must hold a current California C-27 Landscaping Contractor's License and be registered with the California Secretary of State. Evaluation criteria include cover letter and RFP compliance (5%), company profile (10%), references (5%), staffing and qualifications (10%), project approach and execution plan (35%), and proposed compensation (35%). Pricing will be evaluated using a mathematical formula where the lowest price receives maximum points. On-call work will be billed at the contractor's submitted rate sheet, with material and rental costs marked up a maximum of 10%. Contractors must maintain comprehensive insurance coverage including Commercial General Liability of $2,000,000 per occurrence, Automobile Liability of $1,000,000, Professional Liability of $1,000,000, Workers' Compensation at statutory limits, and Pollution Legal Liability of $1,000,000 per occurrence. The RFP does not specify explicit set-aside designations for disadvantaged enterprises, does not identify an incumbent vendor, and reserves the City's right to award the contract in whole or in part, award multiple contracts, or cancel the RFP entirely.