ITB DMS-2425-265-Water Based Fire Protection System Testing, Inspections, Maintenance and Repair Ser

The Florida Department of Management Services (DMS) has issued Invitation to Bid (ITB) No. DMS-24/25-265 for water-based fire protection system testing, inspections, maintenance, and repair services across Regions 3 and 4. The procurement targets facilities in Hillsborough, Orange, Pinellas, Polk, Broward, Miami-Dade, Lee, Monroe, Palm Beach, and St. Lucie Counties, with potential expansion to additional surrounding counties. Contractors must provide comprehensive services including quarterly, semi-annual, annual, and five-year inspections of fire protection systems, sprinkler head testing, emergency repairs, and maintenance of fire protection equipment. Qualified technicians must have NICET Level II or higher certification and comply with NFPA 25 standards, OSHA safety requirements, and Florida Administrative Codes. The bid is scheduled to be posted on 04/10/2025, with mandatory site visits allowed between 04/10/2025 and 05/16/2025, and bids due by 2:00 PM on 05/30/2025, with a public bid opening at 3:00 PM on the same day and an anticipated contract start date of 08/01/2025.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contract will have an initial five-year term from July 1, 2025, to June 30, 2030, with a potential five-year renewal option. The historical annual spend for these services is approximately $90,000 across both regions, though this does not guarantee future spending levels. The department intends to make a single award by region and reserves the right to award to one bidder or make no award. Pricing will be based on submitted price sheets for water-based fire protection system services and fire pump services, with evaluation criteria focused on the lowest total price for each region. Contractors will be subject to performance standards with financial penalties of $100 per day for late reporting or documentation discrepancies. The contract includes provisions for preferred pricing, background screening of personnel, and compliance with state and federal regulations, with funding coming from the FY 2024/25 state budget.