DMS 2425-265 Attachment D - Mandatory Site Visits (1).xlsx

This document is Attachment D for Invitation to Bid (ITB) No. DMS-24/25-265, issued by the Florida Department of Management Services (DMS), detailing mandatory site visits for water-based fire protection system testing, inspections, maintenance, and repair services across Regions 3 and 4. The site visit attachment lists facilities in multiple Florida counties including Orange, Hillsborough, Pinellas, Polk, St. Lucie, Palm Beach, Miami-Dade, Lee, Monroe, and Broward, with potential future expansion to additional surrounding counties. The document specifies 19 distinct facilities requiring site visits, each with a designated facility manager and contact information. Mandatory site visits are permitted between 04/10/2025 and 05/16/2025, with bids due by 2:00 PM on 05/30/2025 and a public bid opening at 3:00 PM the same day, leading to an anticipated contract start date of 08/01/2025.

The contract will have an initial five-year term from July 1, 2025, to June 30, 2030, with a potential five-year renewal option. The historical annual spend is approximately $90,000 across both regions, though future spending is not guaranteed. DMS intends to make a single award by region and reserves the right to award to one bidder or make no award. Pricing will be based on submitted price sheets for water-based fire protection system and fire pump services, with evaluation criteria focused on the lowest total price for each region. Contractors must provide qualified technicians with NICET Level II or higher certification, comply with NFPA 25 standards, OSHA safety requirements, and Florida Administrative Codes. Performance standards include financial penalties of $100 per day for late reporting or documentation discrepancies, with funding coming from the FY 2024/25 state budget.