DMS 2425-265 Attachment D - Mandatory Site Visits (1).xlsx

The file is Attachment D for Invitation to Bid (ITB) No. DMS-24/25-265, issued by the Florida Department of Management Services (DMS) for water-based fire protection system testing, inspections, maintenance, and repair services across Regions 3 and 4. The solicitation covers facilities in Hillsborough, Orange, Pinellas, Polk, Broward, Miami-Dade, Lee, Monroe, Palm Beach, and St. Lucie Counties, with potential future expansion to additional surrounding counties. Mandatory site visits are scheduled between 04/10/2025 and 05/16/2025, with bids due by 2:00 PM on 05/30/2025 and a public bid opening at 3:00 PM the same day. The contract will have an initial five-year term from July 1, 2025, to June 30, 2030, with a potential five-year renewal option, covering comprehensive services including quarterly, semi-annual, annual, and five-year inspections of fire protection systems.

The contract requires technicians with NICET Level II or higher certification, compliance with NFPA 25 standards, OSHA safety requirements, and Florida Administrative Codes. The historical annual spend is approximately $90,000 across both regions, with DMS intending to make a single award by region. Pricing will be based on submitted price sheets for water-based fire protection system and fire pump services, with evaluation criteria focused on the lowest total price for each region. Contractors will be subject to performance standards with financial penalties of $100 per day for late reporting or documentation discrepancies. The contract includes provisions for preferred pricing, background screening of personnel, and compliance with state and federal regulations, with funding coming from the FY 2024/25 state budget.