DMS 2425-265 Attachment H - Performance Standards and Guarantees.xlsx

Attachment H - Performance Standards and Guarantees is a document from the Florida Department of Management Services (DMS) for Invitation to Bid (ITB) No. DMS-24/25-265, covering water-based fire protection system testing, inspections, maintenance, and repair services. The solicitation targets facilities in Regions 3 and 4, specifically in counties including Hillsborough, Orange, Pinellas, Polk, Broward, Miami-Dade, Lee, Monroe, Palm Beach, and St. Lucie, with potential expansion to surrounding areas. The procurement requires comprehensive services such as quarterly, semi-annual, annual, and five-year inspections of fire protection systems, sprinkler head testing, emergency repairs, and maintenance. The bid is scheduled to be posted on 04/10/2025, with mandatory site visits allowed between 04/10/2025 and 05/16/2025, bids due by 2:00 PM on 05/30/2025, and an anticipated contract start date of 08/01/2025. The contract will have an initial five-year term from July 1, 2025, to June 30, 2030, with a potential five-year renewal option.

The solicitation will make a single award by region with evaluation criteria focused on the lowest total price. The historical annual spend is approximately $90,000 across both regions, though future spending is not guaranteed. Contractors must have NICET Level II or higher certification and comply with NFPA 25 standards, OSHA safety requirements, and Florida Administrative Codes. The attachment specifically outlines performance standards with financial consequences, including $100 penalties for late reporting, service ticket delays, and documentation discrepancies. Funding will come from the FY 2024/25 state budget, and the contract includes provisions for preferred pricing, background screening of personnel, and compliance with state and federal regulations. No specific set-aside designations for disadvantaged enterprises were explicitly outlined in the documents.