Insurance Brokerage and Risk Management Services

The City of Doral, Florida, located in Miami-Dade County, is soliciting proposals through a Request for Proposals (RFP) process for the selection of a qualified insurance brokerage firm to serve as the City's Insurance Broker-Agent of Record and provide comprehensive risk management services. The procurement encompasses multiple lines of insurance coverage including property, general liability, law enforcement liability, automobile liability and physical damage, public officials liability, crime coverage, workers compensation, cyber liability, and statutory accidental death and dismemberment for police and fire personnel. Required qualifications for responding firms include maintenance of a Florida 2-20 Property & Casualty Agent's license, six years of successful operational experience in Miami-Dade County under the same business name, demonstration of comparable municipal insurance brokerage experience, and financial stability evidenced through current Dun & Bradstreet reports and two years of audited financial statements. The evaluation committee will assess proposals based on understanding and responsiveness to the scope of services (50 points), qualifications and relevant experience (25 points), cost/price proposal (15 points), and stakeholder/customer engagement and accessibility (10 points). Key deadlines include a mandatory pre-proposal conference on May 12, 2026, at 10:00 AM via Microsoft Teams, a written questions deadline of May 21, 2026, at 3:00 PM, and an electronic proposal submission deadline of May 29, 2026, at 2:00 PM through OpenGov, with proposal opening via Microsoft Teams. The anticipated Phase I public evaluation committee meeting is scheduled for June 16, 2026, at 10:00 AM at the City of Doral Government Center, with Phase II interviews and final ranking meetings to be announced subsequently. The contract term will be three years with one additional two-year renewal option, for a total possible term of five years.

The RFP documentation does not identify any specific set-aside designations or restrictions limiting responses to particular categories of organizations, though respondents must submit all required forms and certifications, including business entity affidavits, certificates of authority, conflict of interest disclosures, and performance evaluation surveys from a minimum of three current or former clients. The City's current insurance portfolio is managed through multiple carriers including Florida Municipal Insurance Trust (serving as primary carrier for property, general liability, automobile, public officials/EPLI, workers compensation, pollution, storage tank liability, and law enforcement AD&D), Axis Insurance Company, Allied World Assurance Company, ACE American Insurance Company, Commerce and Industry Insurance Company, and Wright National Flood Insurance Company. The City's current total insurance expenditure is $3,559,122, comprising $3,534,122 in premiums plus a $25,000 service fee, establishing the approximate budget baseline for this procurement. The City's insured property and building values total $157,955,138, with additional equipment and watercraft valued at $418,228, and a total payroll of $46,627,727 across multiple classification categories. Insurance carriers must maintain a minimum rating of "A-" by A.M. Best, and the City reserves the right to reject all proposals, conduct interviews at its discretion, and negotiate contract terms with selected respondents.