Third Party Administration (TPA) Services for the Self Funded Workers' Compensation and Liability Program
Open State & local contract opportunity Posted
- Solicitation number
- ITN-25-059-CM
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
Updated .
About this opportunity
The School Board of Miami-Dade County, Florida is requesting proposals for Third Party Administration (TPA) services for the District's Self Funded Workers' Compensation and Liability Program under ITN format, with proposals due September 8, 2026 at 1:00 p.m. Eastern Time and virtual bid opening at 2:00 p.m. the same day via Google Meet. The awardee must establish and maintain a dedicated, fully staffed Miami-Dade County-based service team with office hours from 8:30 a.m. to 6:00 p.m., a decision-flipping operational requirement for a geographically dispersed district.
The scope encompasses administration of workers' compensation and third-party liability claims (including public officials, employment practices, and police professional liability coverage) for a district operating 476 schools serving 337,100 students with over 34,700 employees across 2,000 square miles. Proposers must support bilingual Spanish and English services with translation capacity for French Creole and other languages, maintain an average caseload of no more than 125 cases per licensed adjuster, conduct on-site investigations at all District locations, and provide real-time electronic access to claim files. The District retains all rights to claim files and loss statistics and maintains a workers' compensation self-insurance retention of $1.5 million. Historical annual claim volume runs approximately 1,717 to 1,927 workers' compensation claims and 646 to 683 liability claims.
The initial contract term spans five years with one optional two-year renewal period and a potential 90-day extension at the District's discretion. The anticipated contract start date is July 1, 2027, following Board approval in January 2027. No guaranteed expenditure amount is specified. The incumbent is Gallagher Bassett Services, Inc., which currently maintains a dedicated Miami-Dade service unit of 37 staff members. Price adjustments may be requested based on verifiable market changes, subject to Department of Labor indices and District approval. Performance guarantee standards and banking requirements through Florida Qualified Public Depository accounts are mandatory.
Opportunity text
Invitation to Negotiate for qualified firms to provide Third Party Administration Services for Miami-Dade County Public Schools' Self Funded Workers' Compensation and Liability Program. Services include claims administration for workers' compensation, general liability, automobile liability, and third party liability claims (public officials, employment practices, police professional, and school board leaders errors and omissions). The District is the third largest school district in the United States with approximately 476 schools, 337,100 students, and over 34,700 employees. Current staffing consists of 37 dedicated personnel. Five-year initial term with one optional two-year renewal and potential 90-day extension. Pre-proposal conference held August 6, 2026. Non-exclusive agreement allowing other governmental agencies to utilize resulting contract.
Files
| File | Type | Posted |
|---|---|---|
| ITN_1.pdf |
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