Ancillary Insurance Policies for Gregg County, Texas

Suffolk County's Office of Central Procurement, on behalf of the Department of Law's Division of Risk Management, is seeking proposals for comprehensive appraisal services covering motor vehicle and property damage assessments. The procurement opportunity, designated as RFP 2025-23, requires qualified vendors to provide two primary service categories: 1) damage appraisals for County-owned automobiles, buses, and third-party vehicles involved in accidents related to County operations, and 2) property damage appraisals for County-owned buildings and third-party properties impacted by incidents such as sewer backups, fires, or other covered perils. The contract term is set from January 1, 2026 to December 31, 2027, with potential two additional one-year renewal options. Proposers will be evaluated across three key criteria: general qualifications (40 points), proposed technical services (40 points), and cost proposal (20 points). The RFP requires vendors to demonstrate capabilities such as 24-hour response times, seven-day availability, professional written reports with color photographs, and expertise in assessing damages across Suffolk County's extensive vehicle fleet of 1,184 police vehicles, 1,637 non-police vehicles, and 335 buses. Proposals are due by September 30, 2025 at 3:30 PM, with the county reserving the right to negotiate with multiple proposers to secure the most advantageous services.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Proposers must comply with numerous Suffolk County administrative requirements, including paying a living wage of at least $17.21 per hour with health benefits, adhering to union organizing regulations, and certifying no past criminal convictions. While no incumbent vendors are mentioned, the contract requires comprehensive documentation, including detailed business information, employee counts, and potential conflict of interest disclosures. Contractors receiving over $50,000 in county funds will be subject to additional scrutiny. Although a specific budget range is not directly stated, the extensive vehicle and property inventory suggests a potentially significant contract value. The procurement documents indicate that the county will prioritize best value over lowest cost, and successful vendors must be prepared to integrate with existing County risk management and claims processing infrastructure while maintaining rigorous professional standards for damage assessment and reporting.