TO 5 - CY 5 Facility Maintenance SOW Mod 0.pdf

ETIS III

Contract # 80GSFC19C0060

ETIS III Contract Year 5 Statement of Work

Task: Facility Maintenance

Task Order: 5-5

Task Modification: 0

I. Summary of Changes in this Task Modification

MOD/0 Change Record:

1) Initial release

II. Summary of Work

The contractor shall provide maintenance for GSFC technical facilities including the Environmental Test and Integration test equipment, physical plant, and cleanroom HVAC and air handlers, as specified in the following section titled “Task Requirements”. Sufficient planning, on-site and on-call maintenance service, subcontracted maintenance services, backup systems, and hardware spares shall be available such that no scheduled test shall be delayed longer than 72 hours due to an equipment failure.

The contractor shall provide engineering support for monitoring performance of the systems utilized for integration, optical alignment, testing, and recertification. The focus shall be on system degradation that would affect operational readiness. The contractor shall recommend modifications that could improve operational readiness, reliability, and cost reduction. The definition of maintenance includes identification and replacement of obsolete systems and subsystems as well as recommendations for the upgrade of existing equipment to enhance capabilities and to minimize risks. The contractor shall begin the standardization of electrical outlets for consistency throughout the I&T Complex and minimize the inventory of adapters necessary.

III. Period of Performance

The period during which the work for this task shall be performed is between October 1, 2023 and September 30, 2024.

IV. Task Requirements

The contractor will be expected to staff both second and third shift personnel to conduct detailed and documented rounds of all critical facility systems.

The contractor will be expected to support planned and unplanned activities, levied by Project and Code 549 customers that are not during standard working hours with little or no notice. It is an inherent part of I&T activities.

The contractor should be ready to respond to all requests.

a. Facility Equipment

In general, equipment is identified in the Code 549 Environmental Test and Integration Equipment List and in the Environmental Test and Integration Facilities Handbook. Facility equipment includes built-in test facilities such as thermal vacuum chambers, shielded enclosures, fixed vibration shakers and the high-capacity centrifuge, as well as instrumentation and control systems. The contractor shall also maintain any electrical or mechanical support equipment that is required for facility equipment operation. Other equipment shall be required that is not identified specifically in these documents; however, the scope of operations remains the same and the additional equipment would be similar.

b. Physical Plant Equipment

During the performance of periodic and emergency maintenance on integration and test support systems, the contractor must interface with utility systems such as power, steam, chilled water, and process cooling water, and mechanical systems such as heating, ventilating, and air conditioning. The contractor is responsible for maintenance of the utility systems to these interfaces.

The contractor shall maintain and operate certain services in Buildings 5, 7, 10, 15, 29, and other areas such as the facility process water system, the emergency power systems, secondary switchgear and circuits for facilities/equipment, the high pressure GN2 generation and storage systems, the LN2 storage systems, and the emergency compressed air system.

System Responsibility/Interface

Electrical Power & Emergency Generators

Secondary switch gear and distribution panels, including designated motor control centers and circuits in associated with all Environmental Test and Integration test facilities, ancillary systems and equipment in Buildings 7 and 10.

Maintaining correct identification of all associated branch circuit breakers.

Chilled and Process Water System

All branch lines and ancillary equipment associated with Environmental Test and Integration facilities. Interface is located at the convector valves and controls and at valves located at cooling tower water chiller input and output.

c. Cleanroom Maintenance

The contractor shall maintain GSFC cleanrooms and clean tents such that continuous operations are maintained. Maintenance may require additional special filters for projects with unique airborne cleanliness concerns from recirculated and makeup air. Cleanrooms and clean tents to be maintained are as identified in Task Order 6.

d. Housekeeping

System Responsibility/Interface

Compressed Air System

All portions of the system connected to Environmental Test and Integration equipment in B5, 7, 10, 15 & 29 with the interface located at air controllers or the valve nearest Environmental Test and Integration equipment, including the central supply equipment, instrumentation, and distribution piping.

Emergency Air Compressors

All portions of the emergency air supply system connected to Environmental Test and Integration facilities and equipment.

LN2/GN2 Storage & Generation System

Complete responsibility for the systems.

Cleanroom Hot Water Re-heat

All pumps, heating coils, valves, and Systems control components with the interface at the heat exchanger

Lifting Device and Equipment (LDE) Preventative Maintenance (PM) and Corrective Maintenance (CM)

All 549-owned LDE shall have preventative and routine corrective maintenance performed as appropriate.

Comprehensive list of all LDE, for which ETIS is responsible is provided in Appendix B.

Mobile Aerial Platform (MAP)/Powered Industrial Truck (PIT) PM and CM

All 549-owned MAP and PIT equipment shall have preventative and routine corrective maintenance performed as appropriate. Comprehensive list of all 549-owned MAPs and PITs for which ETIS is responsible is provided in Appendix C.

Quiet and ESD Grounding Systems

All permanent quiet and ESD grounding systems within the Environmental Test and Integration facilities shall be verified and maintained for compliance.

Cleanroom Air Handling

Complete responsibility for the systems

The contractor shall supply custodial and cleaning services for selected areas of the Buildings 7, 10, 15, and 29 Complex. The routine daily and/or weekly services are carried out to a normal reaching height above the floor. Building layouts giving areas of responsibility are as identified by the shaded areas provided in Appendix A.

Lab areas are to be kept clean and uncluttered. Unnecessary items are to be removed on a daily basis or as soon as possible. The contractor is also responsible for providing special periodic (roughly once per year) facility cleaning of elevated areas that are not covered during routine services.

Continue implementation of LSS requirements to maintain efficient space utilization of basement storage areas.

e. Calibration

The contractor shall ensure calibration is maintained for various in-house sensors including, but not limited to – test antennas, magnetometers, accelerometers, load cells, torque wrenches, and ion gauges.

The contractor shall be responsible for managing and maintaining calibration readiness of all other laboratory equipment and transducers required for operation of the Environmental Testing facilities. Calibration may be subcontracted out to the GSFC calibration laboratory.

f. Computer Maintenance Management System (CMMS) and Reliability Centered Maintenance (RCM)

Currently, MAXIMO is used as the CMMS application. The GSFC Facilities Management Division provides access to the database via MAXIMO. The CMMS is used to schedule Periodic Maintenance (PM), issue PM and Corrective Action Work Orders, and track maintenance activities. In conjunction with the CMMS, the contractor shall utilize the principles of Reliability Centered Maintenance as the basis for the ETIS III facilities maintenance program.

V. Deliverable Items and Schedules

The contractor shall provide the following plans and procedures:

a. Procedures for periodic and emergency maintenance of the facilities and ancillary equipment;

b. Maintenance schedules for periodic maintenance of facilities and equipment;

c. Contingency plans and procedures required for responding to emergencies, including operations of critical facilities such as cleanrooms, weather related problems, power outages, work stoppages due to labor unrest, and unscheduled absences of the on-site Project Manager or supervisors, to minimize hazards to personnel, flight hardware, facilities, and equipment; and to minimize adverse schedule impact to project integration and test activities.

VI. Management Approach

The contractor shall provide a management staff and structure to efficiently implement the requirements of this SOW. Management requirements are defined in 80GSFC19C0060, Section J, Attachment A: Statement of Work, Section 1.4.

In addition:

a. Staff Allocation, Expertise, and Skill Mix

The contractor shall maintain a staff with the appropriate skill mix and schedule work in an optimum manner, to provide economical and efficient support for the Task Order.

b. Configuration Management

Any modifications to environmental test facilities must be documented according to Code 549’s configuration management process.

c. Risk Management and Best Practices

The contractor shall manage schedule, cost, and technical risk through monitoring and reporting of progress and performance metrics, identifying issues well in advance of negative consequences, recommending corrective action to the TM, and implementing corrective actions with the compliance of the TM.

d. Performance Metrics

The work performed for this task will be evaluated by the Technical Monitor based on the technical merit. Technical evaluation of the task performance is a subjective combination of performance metrics, technical quality of deliverables, cost control, significant events, innovations, and meeting requirements set forth in the SOW.

e. Government Furnished Facilities, Equipment, Software and Other Resources

The Government will provide account and passwords to government-furnished workstations where existing versions of various relevant software packages shall be maintained. It shall be the contractor’s responsibility to complete any GSFC required security-related training courses.

VII. Travel/ODCs

No trips are expected by Maintenance personnel in CY 2024.

VIII. Work Location

This work shall be performed primarily on-site at the Goddard Space Flight Center. The contractor may be required to perform some work off-site on a case-by-case basis.

IX. Reporting Requirements

The contractor shall provide the following reports and reviews:

a. Monthly and semi-annual reports on work assigned to facilities and/or services for the Task Order;

b. A monthly status review of significant work in progress for the Task Order with the Contracting Officer’s representative (COR); and

c. A Facilities Condition Assessment and Risk Management report to be used for long range maintenance planning. This report shall be updated yearly.

X. Higher Level Contract Quality Requirements

The contractor shall follow the GSFC Quality Management system as specified by the GSFC documentation identified throughout this statement of work.

The contractor’s Quality System shall be compliant with ISO 9001. Further quality requirements may be specified in flight project Work Order Authorizations and/or Code 540 policies.

a. Attachment F, Quality Assurance Plan

XI. References

a. 80GSFC19C0060, Section J, Attachment A. Statement of Work, Section 1.3.2

b. GPR 1280.1 “The GSFC Quality Manual”

c. GSFC Environmental Test and Integration Facilities Handbook

d. 547-WI-8072.1.1F “Preventative Maintenance of Aerospace Fabrication Equipment”

e. 547-WI-8072.1.2E “Corrective Maintenance of Aerospace Fabrication Equipment”

f. 549-PG-1410.2.1E “Code 549 Configuration Management Plan”

ETIS II

Contract # NNG14CR62C

Appendix A : Housekeeping Areas

Figure 1

Figure 2

Figure 3

Figure 4

Figure 5

Figure 6

Figure 7

Appendix B : LDE Responsibility List

Device # Manufacturer Capacity Building Room Code Criticality GB-MONO-9 P & H Levi-Lift 4000 007 026 549 NC GB-MONO-10 Lo-Hed 4000 007 026 549 C GB-MONO-11 P & H Levi-Lift 4000 007 190 549 C GB-MONO-12 P & H Levi-Lift 4000 007 190 549 C GB-MONO-14 Chester Chain Hoist 250 007 190A 549 NC GB-MONO-16 Yale 6000 015 109 549 NC GB-MONO-17 Century 15000 015 109 549 NC GB-MONO-23 P & H Levi-Lift 500 007 028 549 NC GB-MONO-24 P & H Levi-Lift 4000 007 032 549 NC GB-MONO-25 Robbins Meyers 10000 305 003 549 C GB-MONO-29 Columbus McKinnon 500 010 Outside 549 NC GB-BRDG-2 Century 15000 005 E056 547 C GB-BRDG-3 Shepard Niles 40000 005 E019 547 C GB-BRDG-4 Yale 2000 005 E014 547 NC GB-BRDG-5 Shawbox 10000 005 E056 547 C GB-BRDG-7 Virginia Crane 10000 005A 020 547 C GB-BRDG-9 Yale 15000 007 040 549 C GB-BRDG-10 Yale 15000 007 036 549 C GB-BRDG-12 P & H Levi-Lift 10000 007 Lot G7 549 C GB-BRDG-13 P & H Levi-Lift 10000 007 Lot G7 549 C GB-BRDG-14 P & H Levi-Lift 10000 007 108 549 C

GB-BRDG-16 ACCO 15000 010 150 549 C

GB-BRDG-18 Shawbox 30000 010 128 549 C GB-BRDG-19 Robbins and Myers 20000 010 120 549 C GB-BRDG-21 P & H Levi-Lift 15000 015 108 549 C GB-BRDG-22 Shawbox 500 015 108 549 C GB-BRDG-23 Shawbox 500 015 108 549 C GB-BRDG-24 Shawbox 1000 015 108 549 C GB-BRDG-25 Shawbox 1000 015 108 549 C GB-BRDG-28 Kranco 70000 029 130 549 C GB-BRDG-29 Kranco 70000 029 130 549 C GB-BRDG-30 Kranco 70000 029 140 549 C GB-BRDG-31 Kranco 70000 029 140 549 C GB-BRDG-32 Shawbox 10000 029 150 549 C GB-BRDG-33 Deshazo 10000 029 160 549 C

Device # Manufacturer Capacity Building Room Code Criticality GB-BRDG-37 Deshazo 4000 010 130 549 C GB-BRDG-3A Shepard Niles 6000 005 E019 547 C GB-CHNHST-1 Coffing 6000 007 190A 549 NC

GB-CHNHST-2 ACCO 4000 007 190A 549 NC

GB-CHNHST-3 Columbus McKinnon 4000 007 190A 549 NC GB-CHNHST-4 Columbus McKinnon 2000 007 190A 549 NC GB-CHNHST-10 Coffing 1000 029 132 549 NC GB-CHNHST-23 Columbus McKinnon 2000 010 150 549 C

Appendix C : MAP/PIT Inventory

MAP/PIT Inventory Device # Manufacturer Capacity Criticality

GB-MAP923-9 JLG 330 C

GB-MAP925-7 JLG 500 C

GB-MAP925-8 JLG 500 C

GB-MAP926-1 Genie 500 C GB-MAP926-2 Genie 500 C GB-MAP926-6 Upright 750 NC GB-MAP926-7 Marklift 1000 C GB-MAP926-8 Skyjack 700 C GB-MAP926-11 Skyjack 800 C GB-MAP926-12 Marklift 800 C GB-MAP926-13 Skyjack 800 C GB-MAP926-14 Skyjack 800 C GB-MAP926-15 Skyjack 1000 C GB-MAP926-16 Skyjack 1000 C GB-MAP926-19 Skyjack 800 C GB-MAP926-22 Genie 350 C GB-PIT561-44 Hyster 3500 C GB-PIT561-45 Clark 9500 C GB-PIT561-57 Toyota 9000 C GB-PIT5610-1 Rol-Lift 2000 NC GB-PIT5610-3 Lift Rite 5500 C GB-PIT569-1 Raymond 200 NC GB-PIT569-2 Raymond 200 NC