549-PG-8700.1.1I Current.pdf

DIRECTIVE NO. 549-PG-8700.1.1I APPROVED BY Signature: Original signed by:

EFFECTIVE DATE: February 25, 2021 NAME: David Robinson EXPIRATION DATE: February 25, 2026 TITLE: Branch Head

CHECK THE GSFC DIRECTIVES MANAGEMENT SYSTEM AT

http://gdms.gsfc.nasa.gov TO VERIFY THAT THIS IS THE CORRECT VERSION PRIOR TO USE.

08/16

Procedures and Guidelines (PG)

COMPLIANCE IS MANDATORY

Responsible Office: 549/Environmental Test Engineering and Integration Branch Title: Environmental Test Engineering and Integration Process

PREFACE

P.1 PURPOSE

This procedure establishes the process for using GSFC Code 549 facilities and support.

P.2 APPLICABILITY

This procedure applies to Code 549 support and Code 549 workspaces.

a. In this document citations are assumed to be the latest version unless otherwise noted.

b. In this document, all mandatory actions (i.e., requirements) are denoted by statements containing the term “shall.” The terms “may” or “can” denote discretionary privilege or permission; “should” denotes a good practice and is recommended but not required; “will” denotes expected outcome; and “are/is” denotes descriptive material.

P.3 AUTHORITY

GPR 8072.1, Process Control

P.4 APPLICABLE DOCUMENTS AND FORMS

None

P.5 CANCELLATION

549-PG-8700.1.1, Rev H

P.6 SAFETY

None

DIRECTIVE NO. 549-PG-8700.1.1I Page 2 of 9

EFFECTIVE DATE: 02/25/2021

EXPIRATION DATE: 02/25/2026

P.7 TRAINING

P.8 RECORDS

Record Title Record Custodian Retention Safety Evaluation Form Code 549 Group Leads *NRRS 1/117.5 – 3 years after cutoff or when longer needed for business purposes, whichever is later

549-PG-8700.1.1 1. Tool Crib Attendant

2. Thermal Vacuum Operations Shift Leader

*NRRS 08/056.5.A.04 – 3

months or when no longer needed, whichever is later

List of Authorized LDE Operators 1. Tool Crib Attendant

2. Thermal Vacuum Operations Shift Leader

*NRRS 08/056.5.A.04 – 3

months or when no longer needed, whichever is later

Log of LDE Keys 1. Tool Crib Attendant

2. Thermal Vacuum Operations Shift Leader

*NRRS 08/056.5.A.04 – 3

months or when no longer needed, whichever is later

Code 549 Integration and Test Facility Lifting Device (LD) Operator Authorization Policy

1. Tool Crib Attendant

2. Thermal Vacuum Operations Shift Leader

*NRRS 08/056.5.A.04 – 3

months or when no longer needed, whichever is later

* NRRS 1441.1 – NASA Records Retention Schedule

P.9 MEASUREMENT/VERIFICATION

Issues, concerns or questions regarding Code 549 support are discussed between the Branch Head (or group lead) and the customer. Corrective actions or improvements are implemented as deemed appropriate.

PROCEDURES

1. Code 549 will request detailed requirements when contacted by a customer interested in using Code 549 facilities or personnel.

2. Code 549 reviews requirements to determine the availability of resources and provides the customer with a cost estimate including the scope of work.

DIRECTIVE NO. 549-PG-8700.1.1I Page 3 of 9

3. After the customer approves the scope of work and the cost estimate, Code 549 will request from the customer a list of any customer supplied equipment to accomplish the work.

4. Code 549 will provide the Code 549 Safety Evaluation Form to the customer to complete with respect to their equipment/hardware that they will bring to Code 549 workspaces. Code 549 will notify the customer that it is their responsibility to update the safety evaluation form each time hardware changes occur that may affect Code 549 facilities and/or personnel, or prior to each new test. If at any point Code 549 personnel feel that hazards are not adequately controlled, work may be stopped until the situation is resolved with the customer.

5. Code 549 executes the work after approval. The hazards should be adequately controlled and funding provided. Execution will include the following:

• If the task requires environmental testing (structural dynamics, electromagnetic, and/or space simulation), Code 549 will perform the work using applicable procedures. If requested, the customer will be provided a report and applicable data products. Code 549 may maintain a copy of the test report/data for reference only.

• If the task requires cleanroom/tent support, the area will be maintained and tested per Code 549 procedures.

• If the task requires manufacturing support (integration, thermal blankets, cables & harnesses, etc.), the customer will provide quality requirements and procedures to ensure products are manufactured appropriately. Code 549 delivered products will comply with GSFC and customer quality requirements. For integration activities, Code 549 provides manpower and expertise only.

6. Customers may provide quality oversight as deemed necessary.

7. Customers should provide Code 549 with comments for support improvement.

8. Use of Code 549 Lifting Devices and Equipment (LDE) – In order to maintain control of Code

549-owned cranes, mobile aerial platforms (MAP), and powered industrial trucks (PIT) within the Building 7/10/15/29 I&T complex, the keys for these devices will be stored and can be accessed in the following areas:

Primary: A locked box in the Code 549 Tool Crib area (Building 7 Room 176), controlled by the tool crib attendant. This location should be used whenever possible.

Backup: When the tool crib is not open (usually outside of dayshift M-F hours), a locked box in the Thermal Vacuum Operations Shift Leader area on the operations floor of Building 7.

The policy for key control is as follows:

DIRECTIVE NO. 549-PG-8700.1.1I Page 4 of 9

a. This instruction, key log, and authorized operator documentation shall be kept in each key storage area. The tool crib attendant or Shift Leader will only issue the appropriate LDE key to an operator if listed by one of the following methods:

i. The employee is included on the list of authorized operators. This list will be updated approximately quarterly.

ii. A signed copy of a “Code 549 Integration and Test Facility Lifting Device (LD) Operator Authorization Policy” is filed. This can be obtained from the Code 549 Branch Office.

b. The tool crib attendant or Shift Leader will check to ensure that the operator possesses a valid LDE license and is authorized for Code 549 equipment. However, the operator is ultimately responsible to ensure that his/her license is valid for the specific equipment type and lift type.

c. The tool crib attendant and Shift Leader shall maintain a log of keys released and returned, including the name of the licensed user, time and date the key was checked out, and time and date the key was returned.

d. It is the responsibility of the operator to ensure that the equipment is properly secured and charged (as applicable) after use and the key is promptly returned (normally by the end of the operator’s shift).

i. If the key is checked out on the morning of a weekday first shift, the operator will return the key before stopping for lunch and then check it out again after lunch.

ii. If the operator’s task is expected to continue after lunch, it will be noted in the log when the operator returns the key before lunch.

e. Operators are not permitted to keep “personal” keys for equipment controlled by this procedure, unless permitted case-by-case by the Code 549 Branch Head.

DIRECTIVE NO. 549-PG-8700.1.1I Page 6 of 9

Appendix A – Definitions

A.1 Safety Evaluation Form – Established and used to quickly determine specific safety issues for a given customer. The customer is required to complete this document in advance of any Code 549 operations. Code 549 must approve the document before the work can begin.

DIRECTIVE NO. 549-PG-8700.1.1I Page 7 of 9

Appendix B – Acronyms

LD Lifting Device LDE Lifting Device Equipment MAP Mobile Aerial Platform PIF Powered Industrial Truck

DIRECTIVE NO. 549-PG-8700.1.1I Page 8 of 9

CHANGE HISTORY LOG

Revision Effective Date Description of Changes

Baseline

11/30/1998 Initial Release

A

02/12/2001 Paragraph 6.0, Configuration Management, added. Updated format to current version.

B

04/06/2001 P2: Added reference h; P4, section a: changed GSFC Form designation; P6: changed from Rev “-“to “A”.

C

03/03/2006 Updated References and Definitions. Updated “Procedures” Section.

03/03/2011 Extended for 1 year

D

03/13/2012 P4: Updated References Standardized formatting Updated to current template (moved definitions & added acronyms)

E

08/07/2014 Rewrite document to describe Process

F

09/08/2015 Removed reference to obsolete document and website in P.4, deleted required record of the safety evaluation since this is an internal aid used by code 549, Step 5. Added clarification as to integration support.

G 9/21/2015 Updated Metrics section P.9

H 02/19/2016 Added section 8 for control of LDE keys. Changed document title from “Environmental Test Engineering and Integration Branch” to “Environmental Test Engineering and Integration Process”. Other minor administrative changes.

DIRECTIVE NO. 549-PG-8700.1.1I Page 9 of 9

I 02/25/2021 Added MAP to Appendix B.

Revised section 8. Changed primary location to control and store the LDE keys. Added backup location. Updated the steps to include both locations.

Updated format to current version. Other minor administrative changes.

For Best Practices refer to:

https://gs279gdmsias.gsfc.nasa.gov/GDMSv2/downloadFile.htm?docId=28819