Att_RFI 97 - TFF Package 3_P1338F_E20_R1.pdf

Design-Build Request for Proposal RTA Hurricane Florence Recovery Training and Storage Facilities 3 March 202027 April 2020 Marine Corps Base Camp Lejeune, North Carolina Rev 01

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E20 FURNISHINGS – P1338F II MEF

SIMULATION/TRAINING CENTER REPLACEMENT

SYSTEM DESCRIPTION

Furnishings must include fixed furnishings as part of the Structural Interior Design (SID) and the design and documentation of the movable furnishings, the Furniture, Fixtures, and Equipment (FF&E) Package and Audio/Visual (A/V) Equipment Package.

The design and documentation of both must be funded as part of the construction contract. The purchase and installation of the FF&E and A/V Package must be funded separately as part of Collateral Equipment.

The movable furniture and furnishings (FF&E) for this facility may include, but are not limited to movable furniture systems, freestanding furniture, area/accent rugs, artwork, appliances, flat screen TVs (not connected to data), accessories, shop equipment, fire extinguishers, specialty equipment (specified by the Activity) and other miscellaneous items to support facility functions.

FF&E is estimated in the amount of $3,059,638.60 $2,756,804 and AV is estimated in the amount of $1,866,146.18 $1,681,440. This Government FF&E and AV budgets must not be altered by Contractors during the bid process.

This estimate does NOT include the Contractor’s Handling and Administration Rate (HAR).

Fixed furnishings (items that are fixed to the structure), such as specialty equipment, drying cages, weapon racks, lockers, fixed shelving, fixed display furnishings, marker boards, cork boards, motorized projection screens, blinds/shades, etc. are part of the construction contract.

The Audio Visual (AV) Equipment must be identified as a separate line item, priced separately from the FF&E and funded as a planned modification. The A/V Package must include shipping, freight, handling, installation, applicable state sales tax, and the Contractor's A/V Handling and Administration Rate (HAR) percentage as applied to the final A/V total cost. Refer to Part 3 Section E10 EQUIPMENT and D50 ELECTRICAL of this RFP.

GENERAL SYSTEMS REQUIREMENTS

Design and provide fixed and movable furnishings for all areas as developed during Activity programming and as indicated in the Room Requirements (refer to Part 3 Section 5 of this RFP) and other portions of this RFP to provide a fully usable and complete facility. Design a complete FF&E package and A/V package and prepare supporting plans and procurement data. The design, procurement, and installation of the A/V package must comply with all of the same requirements as those defined for the FF&E package in this specification section. FF&E and A/V items identified in this RFP are to be used as a guideline to assist in establishing the minimum facility requirements and do not relieve the Contractor's Interior Designer and CTS-D from developing a complete and accurate design package that incorporates ALL of the Activity’s FF&E and A/V requirements determined during the design process. Design per specific UFC (i.e. Youth center, BEQ, etc.) and in conjunction with UFC 03-120-10, Interior Design.

Contractor’s Interior Designer to obtain the most current collateral equipment requirements from the Whole Building Design Guide: http://www.wbdg.org/ffc/navy-navfac/collateralequipment.

The contractor must retain the services of an Interior Designer with a minimum of one of the following credentials: National Council for Interior Design Qualification (NCIDQ) certification or state, locality and/or jurisdiction Interior Design Certification, Registration, or License. This same

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Interior Designer must prepare both the SID and the FF&E Package, attend and participate, in entirety, all kick-off meetings, existing site visits, design meetings, to include, but not limited to, design charrettes, concept design workshops, and review meetings to develop the building design, floor plan, and the FF&E package.

When A/V is required, or other specialty equipment, i.e. shop, A/V, shop, or specialty equipment., is required in the project, the Contractor must obtain the services of the appropriate Equipment Specialists to specify the specialty equipment.

A Certified Technology Specialist-Design (CTS-D) is required for the design and preparation of A/V packages. The CTS-D must attend and participate, in entirety, all design meetings, to include, but not limited to, design charrettes, concept design workshops, presentations and review meetings to develop the floor plan and the A/V package. The NAVFAC approved Specialist(s) must provide separate Best Value Determinations (BVDs) for this equipment, if required by NAVFAC.

The Contractor's Interior Designer and CTS-D, the Design Firm Owner(s), and any Specialists must not have any affiliation with the products specified. The NAVFAC Contracting Officer reserves the right to approve/disapprove the qualifications of the Contractor's Interior Designer based upon review/recommendation of the NAVFAC Interior Designer Per UFC 3-120-10, the FF&E includes the design, selection, specification, color coordination and procurement documentation of the required items necessary to meet the functional, operational, sustainability, and aesthetic needs of the facility.

FF&E specifications must be based on NAVSUP Blanket Purchase Agreements (BPA's), GSA schedules, and other Federal contracts and complying with priorities found in FAR Part 8.404.

The utilization of the current NAVSUP BPA list is required for BVD Analysis Request for Pricing.

The current NAVSUP BPA list is located at http://www.wbdg.org/ffc/navy-navfac/collateral-equipment.

The CTS-D must provide A/V floor plans indicating equipment locations and A/V riser diagrams for all A/V systems and coordinate equipment locations and power requirements with power plans. The Final FF&E and A/V package must utilize the most current generation technology. All fixed and movable furnishings and A/V selections and designs must be closely coordinated with Parts 3 and 4 Sections C10, C30, E10, D50, and all other parts of this RFP. All fixed and movable furnishings and A/V must be fully integrated with the final design, to include all building finishes, and all building systems (HVAC, Plumbing, Fire Protection, Communications, Electrical, Data, Architecture, etc.) construction and schedule. All outlets, switches, thermostats, etc. must be fully accessible. All sprinkler heads, fire extinguishers, ADA, etc., clearances must be accommodated. The Contractor's Interior Designer and equipment specialists must be responsible for designing and providing specifications for procurement of all FF&E, A/V and specialty equipment, to include delivery and installation, for the facilities built under this contract as directed by the NAVFAC Interior Designer. The Contractor must be responsible for installing all A/V, communications, data, and power cabling within systems and freestanding furniture raceways and performing connections to the building, as required.

The FF&E and A/V package must be fully integrated into the design and construction schedule for the building. All submittal due dates for the SID, A/V and FF&E must be reflected in the Contractor’s construction schedule. The Contractor and the Contractor’s Interior Designer must strictly adhere the FF&E submittal schedule defined prior to the 35% design development to ensure that the final FF&E package is submitted at least 4 months prior to FF&E funding deadlines and no later than 9 months prior to building completion. Requests to change the SID

PART 3 - CHAPTER 6/ESR E20 - P1338F II MEF SIMULATION/TRAINING CENTER REPLACEMENT - Page 3 or FF&E schedule must be submitted to the NAVFAC Interior Designer for review/recommendation and approved by the NAVFAC Contracting Officer.

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INTERIOR DESIGN SUBMITTAL AND MEETING REQUIREMENTS

STRUCTURAL INTERIOR DESIGN (SID)

The SID submittal process must begin following the award of the RFP. The SID submittal must include Interior Design programming documents, FF&E Floor Plans, and exterior & interior finish/color and material sample boards and binders. Refer to this RFP Part 4 Section Z10 General Performance Technical Specifications and Part 2 UFGS Section 01 33 10.05 20, Design Submittal Procedures.

The Contractor’s Interior Designer must document and submit minutes of all meetings and phone calls to the NAVFAC Interior Designer’s Representative within 7 days of each occurrence.

Provide the following SID meetings and submittals:

a. Concept Design Workshop (CDW) (10%-15%) or Initial Design Meeting: The Contractor's Interior Designer must meet with the Activity and IDD/Base Property for Marine Corps projects to develop the Interior Design SID programming documents, which must include a preliminary Furniture, Fixtures, and Equipment Plan and the FF&E Summary List. The Contractor’s Interior Designer must conduct in-depth, room-by-room interviews to confirm Activity requirements (SIS, FF&E, AV, etc.) for the new facility(s).

These interviews must occur during the CDW and must include building walk-through(s) at the Activity’s current location and/or similar facility(s), if possible.

b. Design Development (35%-50%) Submittal: The Contractor's Interior Designer must provide a conceptual Finish Schedule, proposing finish materials to be used in all spaces. The Furniture and Equipment Plan, FF&E Summary List, and a preliminary Cost Estimate should be further developed and included in this submittal.

c. SID "Over-the-Shoulder" Review: Prior to the Prefinal (100%) Submittal, the Contractor's Interior Designer must meet with the NAVFAC Interior Designer’s Representative for an "over-the-shoulder" review meeting to present a minimum of three options for the interior building finishes/colors/materials. Manufacturer choices and cost range of materials must be pre-approved by the Contractor to prevent any substitutions during the submittal process. Finish option samples for NAVFAC review must be clearly labeled and in a "loose" format for preliminary approval prior to the presentation to the Activity. Options must include manufacturer's label/specifications/data sheets. The over-the-shoulder review meeting must be held via conference call.

d. SID Presentation to Activity: The Contractor’s Interior Designer must present a minimum of two (2) NAVFAC Interior Designer-approved options for the interior building finishes/colors/materials to the Activity for approval. Finishes must display manufacturer's label/specifications and be presented in a "loose" format for approval.

The meeting must be held NAVFAC MIDLANT, located in Norfolk, VA. Photos documenting the selected finish option and preliminary finish schedule for that option must be emailed to NAVFAC Interior Designer’s Representative within 7 business days.

e. Prefinal (100%) Submittal: The Contractor's Interior Designer must submit the Activity-approved interior building finishes/color/material selections. These drawings and all approved finishes must be submitted in 8-1/2" x 11" binder format, using heavy duty plastic sheet protectors. Mount finishes to heavy duty card stock. Four (4) sets of the

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Prefinal SID Binder Submittal must be distributed to the NAVFAC Interior Designer’s Representative and ROICC.

These finish options must be documented and submitted for review and approval as follows:

Submittal to NAVFAC Project Manager for distribution to the NAVFAC Interior

Designer’s Representative:

1. Updated Furniture and Equipment Plan

2. Floor Finish Plan(s) w/ floor patterns and accent wall locations

3. Finish Legend

4. Finish Schedule

5. Pre-Final Finish Selections and Physical Samples (photocopies of samples are not acceptable.)

6. CD copy of submittal in binder

f. Final Submittal: The Contractor's Interior Designer must incorporate the final approved Furniture and Equipment Plan, Finish Schedule, Floor Finish Plan and Finish Legend into the Contractor's final drawing set. These drawings and all approved finishes must be submitted in 8-1/2" x 11" binder format, using heavy duty plastic sheet protectors. Mount finishes to heavy duty card stock. Four (4) sets of the Final SID Binder Submittal must be distributed to the NAVFAC Interior Designer’s Representative, ROICC, IDD, and the Activity.

The Final Submittal must include the following:

1. Updated Furniture and Equipment Plan

2. Floor Finish Plan(s)

3. Finish Legend

4. Finish Schedule

5. Final Finish Selections and Samples

6. CD copy of submittal in binder

SID CONSTRUCTION SUBMITTALS

No substitutions must be made to the SID finishes once they have been approved by NAVFAC during the design phase. In the event that revisions may be required due to unforeseen conditions such as discontinued product, such revisions must be submitted to the FEAD/ROICC and NAVFAC Interior Designer’s Representative for approval by the NAVFAC Interior Designer before substitutions can be made.

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FIXTURES, FURNISHINGS AND EQUIPMENT AND AUDIO VISUAL

(FF&E and A/V)

The FF&E and A/V design process must begin at the CDW and develop concurrently with the building design. The submittals shall include fixtures, furnishings, and equipment specifications in accordance with the Activity requirements to produce an optimally functional facility. FF&E are all items that are not fixed to the structure, but are fully integrated with the floor plan, building systems, and finishes. Refer to RFP Part 4 Section Z10 General Performance Technical Specification and Part 2 UFGS Section 01 33 1-.05 20, Design Submittal Procedures.

Develop design as described and in accordance with the Activity requirements. Include in the design all loose furnishings required to produce an optimum functional facility, consistent with quality commercial design. This project also includes the preparation of specific detailed information for each selected item. Each submittal must demonstrate thorough interaction with the Activity requirements and complete coordination with the facility design and the SID.

These are minimum requirements and the Contractor must be prepared to provide any/all additional meetings and submittals that may be necessary to support the Interior Design effort/FF&E and A/V coordination. The Contractor’s Interior Designer and CTS must document and submit minutes of all meetings and phone calls to the NAVFAC Interior Designer’s Representative and Electrical Engineer’s Representative within 7 days of each occurrence.

Provide the following FF&E and A/V meetings and submittals:

a. FF&E and A/V Procurement Requirements Meeting (Interior Design Orientation): This meeting must occur at NAVFAC MIDLANT, located in Norfolk, VA prior to the Design Development (35%-50%) Submittal and the development of the FF&E package. The NAVFAC Interior Designer and NAVFAC Electrical Engineer must provide the Contractor's Interior Designer current sample documents to be used for the FF&E and A/V BVD Analysis solicitation package and submittals, review the Best Value Determination (BVD) process, discuss the number of Best Value Determinations required and discuss Blanket Purchase Agreement (BPAs), GSA or other mandatory sources to consider.

b. FF&E "Over the Shoulder" Review: Prior to the FF&E Concept Presentation and Best Value Determination (BVD) Analysis the Contractor's Interior Designer and CTS must meet with the NAVFAC Interior Designer and NAVFAC Electrical Engineer for an "over-the-shoulder" review to present a minimum of two preliminary FF&E options and to discuss A/V options. These can be presented in a "loose" format for preliminary approval prior to the Activity presentation. The "over-the-shoulder" review meeting must be held at NAVFAC MIDLANT, located in Norfolk, VA

c. FF&E and A/V Concept Presentation: The Contractor's Interior Designer and CTS must present the NAVFAC approved preliminary FF&E and A/V package to the Activity for approval. This presentation must include loose format samples and catalog cuts. Sample boards are not required. This meeting must occur in conjunction with the SID presentation to the Activity, if possible. NAVFAC OICC, Project Manager, Interior Designer and Electrical Engineer must be invited to this meeting.

d. Best Value Determination (BVD) Analysis "Over the Shoulder Review": Prior to issuing the BVD Analysis solicitation package, the Contractor's Interior Designer and CTS must send an electronic copy and a hard copy in binder format, of the complete FF&E BVD

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Analysis solicitation package to the NAVFAC Interior Designer and the complete A/V BVD Analysis solicitation package to the NAVFAC Electrical Engineer for review. The Contractor's Interior Designer and CTS must meet with the NAVFAC Interior Designer and NAVFAC Electrical Engineer for an "over-the-shoulder" review of all required solicitation packages and to review the most current NAVSUP BPA vendor list and discuss GSA Contract Audio Visual vendors. The "over-the-shoulder" review meeting must be held at NAVFAC MIDLANT, located in Norfolk, VA.

BVD Analysis Solicitations must include the following:

1. Copy of the BVD Analysis Request for Pricing cover letter – Indicate all revisions to NAVFAC-provided template utilizing “Track Changes.” NAVFAC-approved revisions may be added to this document, but no items may be deleted.

2. BVD Analysis Request for Pricing Spreadsheet/Questionnaire with “basis of design” item product numbers, photos & descriptions

3. Detailed Technical Specifications/Criteria developed for each FF&E and AV item in NAVFAC MIDLANT’s standard format to establish minimum acceptable FF&E requirements for comparable bids.

4. Project Specific Room/Furniture Typicals

5. Furniture and AV Plans with Legends coded to the BVD Analysis RFP (PDF format)

6. Contractor’s subcontract agreement/terms and conditions (if applicable)

7. Contractor’s Interior Designer must request the most current BPA Contract

Holder vendor information prior to sending out the bid solicitations.

e. BVD Submittal and "Over the Shoulder" Review - The Contractor's Interior Designer must submit one (1) hard copy in binder format of the BVD package to the NAVFAC Interior Designer’s Representative, NAVFAC Electrical Engineer’s Representative, and one (1) copy to IDD/Base Property for Marine Corps projects. An electronic copy must be sent to the NAVFAC Contracting Officer, the NAVFAC Interior Designer and the NAVFAC Electrical Engineer. Additional back-up information from specific bid packages may be requested on an as-needed basis. The "over-the-shoulder" review meeting will be held via conference call to review the results of the solicitation and determine a best value recommendation. Submit the following in 3-ring binders and include a CD copy in each for review and approval:

The BVD Submittal must include the following:

1. Cover Title Page (project name, project #, location, submittal date, submittal title)

2. Table of Contents

3. Point of Contact List

4. Narrative of Interior Designer Objectives

5. Copy of all information sent to bidders and documentation that all required sources were contacted

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6. Technical Specifications used in bid request for all furniture, AV, etc.

7. BVD Analysis Request for Pricing Spreadsheet/Questionnaire completed by each bidder

8. Back-up Information submitted by each bidder (cut sheets/highlighted pricing sheets/technical specifications, pricing, dealer and manufacturer qualification for each product showing that products meet all requirements.)

9. Responses from UNICOR (FF&E only)

10. Completed BVD Analysis Pricing Evaluation Spreadsheet comparing bidder quotes/responses

11. Contractor’s Interior Designer/Electrical Engineer’s recommendation for the Best Value vendor and justifications

12. CD copy of the FF&E and A/V BVD Submittal binder(s)

f. The Contractor’s Interior Designer must coordinate a mock-up for best value review of FF&E items as required by NAVFAC for at least the top three (3) BPA vendors submitting the highest rated FF&E proposals, as determined by NAVFAC. The reviewers must include the Contractor’s Interior Designer, NAVFAC Interior Designer, Contracting Officer, IDD/Base Property, and the Activity.

g. Preliminary FF&E and A/V Submittal(s): The Preliminary submittal(s) must be due at pre-final (100%). It must be presented to the Activity and NAVFAC Interior Designer’s Representative and NAVFAC Electrical Engineer’s Representative in loose format at a meeting to occur at the Activity. Presentation will consist of loose samples to include all cut sheets and finishes from the recommended vendors. Immediately following this meeting, the Preliminary FF&E and AV submittal binders must be submitted. Five (5) submittals are required:

One each for the NAVFAC Interior Designer’s Representative, NAVFAC Electrical Engineer’s Representative, three for the ROICC and IDD/Base Property, and one for the Activity.

Submit the following in a 3-ring binder for review and approval:

The Preliminary FF&E and A/V Submittal(s) must include the following:

1. Cover Title Page (project name, project #, submittal date, and submittal title identified on binder cover and spine)

2. Table of Contents

3. Manufacturer Point of Contact List (includes contact info for recommended Best Value BPA Holder(s) vendors and subcontractors)

4. Preliminary FF&E and A/V list(s) (Cost Summary) to include shipping, freight, handling, professional installation, project management, HAR and applicable sales tax

5. Preliminary Procurement Data Spec Sheets completed for each product. Indicate general appearance as well as proposed finish and fabric selections

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6. Furniture and A/V placement plans coded to the FF&E and A/V list(s) and Procurement Data Spec Sheets; include electrical and AV plans for coordination.

7. Pre-Final Finish/Fabric Selections and Samples in 8-inch by 10-inch binder format mounted on heavy-duty card stock in edge-reinforced heavy-duty plastic sheet protectors.

8. Copy of Quote(s) and Bill of Materials (BOM) from the vendor(s) determined to be the best value. Copy BOM line items to Cost Summary Item Codes.9.Indicate and provide explanations for all changes to quantities and/or pricing that occur between accepted vendor proposal and Final Submittal.

10. Copy of Final Quote Summary, broken out by line item of product and related services and applicable taxes, on letterhead from the vendor(s) determined to be the best value.

h. The Contractor and his Interior Designer must coordinate an on-site mock-up and review of FF&E items as required by NAVFAC with the selected, best-valued BPA vendor(s).

Building finishes and fixtures must be installed in the affected area(s) to the greatest extent practicable in order to assess building systems/fixture coordination. The reviewers must include the NAVFAC Interior Designer and Construction Manager, the Contractor’s Interior Designer, IDD, Base Property, and the Activity. The BPA vendor must be available on-site to respond to questions. The mock-up exercise must be completed prior to the submittal of the Final FF&E submittal and award of the modification for turnkey furniture procurement.

i. Final FF&E and A/V Submittal: The Contractor's Interior Designer must submit the Final FF&E and A/V Package(s) within 30 to 90 calendar days following the receipt of review comments on the preliminary FF&E submittal. All required documentation revisions of price changes and product reselection due to price increases or discontinued product must be the responsibility of the Contractor’s Interior Designer. Five (5) submittals are required; (1) for the NAVFAC Project Manager for distribution to the NAVFAC Interior Designer’s Representative, NAVFAC Electrical Engineer’s Representative, (3) for the FEAD/ROICC and IDD/Base Property, and (1) for the Activity.

The Final submittal must include the following:

1. Cover Title Page (project name, project #, submittal date, submittal title identified on binder cover and spine)

2. Table of Contents

3. Manufacturer Point of Contact List (includes contact info for recommended Best Value BPA Holder(s), vendors and subcontractors)

4. Final FF&E and A/V list(s) (Cost Summary) to include shipping, handling, freight, professional installation, project management, HAR and any applicable sales tax.

5. Final Procurement Data Spec Sheets completed for each product. Indicate final finish and fabric selections. Provide images of item and finishes to be represented.

6. Final Finish Selections and Memo Samples for the FF&E submitted in 8 x 10 binder format, mounted on heavy-duty card stock, using heavy-duty plastic sheet protectors.

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7. Final Furniture and AV Placement Plans coded to the FF&E and AV list(s), Procurement Data Sheets, and specifications; include electrical and AV plans for coordination.

8. Copy of Final Quote(s)/Bill of Materials (BOM) on letterhead from the vendor(s) determined to be the Best Value. Code BOM line items to FF&E Cost Summary Item Codes.

9. Indicate and provide explanations for all changes to quantities and/or pricing that occur between accepted vendor proposal and Final Submittal.

10.Best Value Determination Guidelines sheets (completed and signed by the Contractor’s Interior Designer and CTS-D).

11. Copy of Final Quote Summary, broken out by line item of product and related services and applicable taxes, on letterhead from the vendor(s) determined to be the best value.

12. CD copy of the final FF&E and AV binder(s).

j Punch List: The Contractor's Interior Designer (and A/V consultant or other specialty consultants, if applicable) must attend at least two punch list site visit with the installation dealer(s), NAVFAC Interior Designer and the Base Representative/Activity Contact. The first site visit must identify all punch list items (at installation dealer's 98 percent completion resolved and the second (at 100 percent completion).

FF&E CONSTRUCTION SUBMITTALS

Submit any revisions or deviations caused by discontinued items to the Contracting Officer for approval by the NAVFAC Interior Designer.

SD-10 Operation and Maintenance Data

List Operation and Maintenance Manuals for seating, systems furniture and keyboard trays.

E2010 FIXED FURNISHINGS (SID)

Fixed furnishings (SID) are funded as part of the construction project and are not funded as part of FF&E Each submittal must demonstrate complete coordination with the facility design and with the package for movable furnishings.

Develop design as described herein and provide storage shelving, equipment racks, and window treatments. Cross reference C10 Interior Construction, and C30 Interior Finishes, for performance requirements. Each submittal must demonstrate complete coordination with the facility design and with the package for movable furnishings.

E201001 FIXED ARTWORK

As required, graphics, artwork and/or logo of activity must be included in public and meeting spaces. Coordinate with Activity and NAVFAC MIDLANT Interior Designer’s Representative for placement locations.

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E201002 WINDOW TREATMENTS

Provide manually operated double-roller sunscreen and room darkening shades at all exterior windows. These fixed window treatments are considered SID and are funded as part of the construction project.

E201003 FIXED SEATING

As required, but not limited to, provide fixed locker room benches, auditorium fixed seating and site furniture, including waste receptacles.

Provide auditorium seating with tablet arms. Arm caps must be molded vinyl. Seatbacks must be molded vinyl. Interior seat and back must be padded and fully upholstered.

E201004 INTERIOR LANDSCAPE (FIXED)

NOT USED

E201006 LOBBY AREA

Design and provide lobby areas consistent with quality commercial design, architecturally significant in scale, and coordinated with the interior finishes for each facility. Lobby areas must reflect the mission of the client and must be designed to accommodate the function and program required for the facilities. Lobby areas must include the following elements: fixed artwork, graphic floor inlay, and decorative lighting. Lobby elements noted above are part of the construction contract.

E2020 MOVABLE FURNISHINGS

The design of the FF&E package is funded as part of the construction contract base bid. The purchase and installation coordination of FF&E is a planned modification to the contract and funded separately as part of Collateral Equipment. The specific process is outlined in PTS E20 in Part 4 of this RFP. If a Collateral Equipment list is provided within this RFP, the costs associated with the purchase and installation of these items are NOT to be included in the base bid. The estimated Collateral Equipment cost is provided for information purposes only. The Contractor only needs to propose the Handling and Administrative Rate (HAR)

Design and provide a FF&E package in accordance with UFC 03-120-10, Interior Design, and other portions of this RFP for all areas as developed during Activity programming to provide a fully usable and complete facility. Collateral Equipment may also include specialty items specified by the Activity and the Contractor's Interior Designer is responsible for incorporating these into the FF&E and/or the A/V package. The estimated Collateral Equipment cost(s) are provided for information purposes only. Actual requirements may vary, and it is the responsibility of the Contractor’s Interior Designer and/or Equipment Specialist to determine the specific requirements of the End User during the design phase and design to these requirements.

The FF&E Package must include shipping, freight, handling, and professional installation, project management, applicable sales tax, and HAR.

A Best Value Determination must be performed on a minimum of three manufacturers and UNICOR for orders exceeding the micro-purchase threshold from an individual manufacturer/vendor. Multiple BVDs may be required in order to complete the final FF&E and

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A/V package. The required quantity of BVDs to be performed must be determined by the NAVFAC Interior Designer’s Representative during the design phase and is dependent on the appropriate NAVSUP BPA category(s) to be utilized and specific project requirements.

Documentation must be provided to the Government with the final FF&E package. Specific Documentation is indicated in Part 4 of the RFP. The BVD Statement must be completed and signed by the contractor's interior designer. Sample BVD forms and instructions must be reviewed during the FF&E Procurement Requirements Meeting. Forms can be obtained from the WBDG at http://www.wbdg.org/ffc/navy-navfac/collateral-equipment.

The Contractor, as a planned modification, must be authorized by the Government Contracting Officer to procure all furniture/furnishings in the approved final FF&E and A/V package using predominately negotiated Federal contracts as directed by the Contracting Officer and the NAVFAC Interior Designer and Electrical Engineer. When the modification for turnkey furniture and A/V procurement is exercised, the Contractor's proposed Handling and Administrative Rate (HAR) must not exceed 5% of the total cost of the FF&E, and A/V shipping, freight, handling, project management, and installation. The HAR includes all of the contractor's efforts related to the storage, coordination, handling and administration of subcontractors, deposits, bonds and all other associated costs and profit for the procurement of FF&E and A/V. No other charges, fees, or markups must be authorized. The contractor must establish and submit a fixed percentage figure, for the administration effort of this modification (HAR), with the initial project proposal as part of the contractor's Pricing Schedule.

E202001 MOVABLE ARTWORK

Provide movable artwork as required by Activity/User and NAVFAC Interior Designer’s Representative. Movable artwork is part of the FF&E package.

E202002 MODULAR PREFABRICATED FURNITURE

Provide modular freestanding workstations as required. Minimize the use of electrified panel furniture systems. Provide at a minimum, an articulating keyboard tray with left- or right-handed mouse extension for each computer location.

E202003 FREESTANDING FURNITURE AND FILES

Provide ergonomic task seating, lounge, reception and guest seating, storage and filing, tables, as required.

E202004 RUGS & ACCESSORIES

Provide area rugs, lamps, soft window treatments (drapery and hardware) interior landscaping, and other decorative items as required.

E202005 MULTIPLE SEATING (MOVABLE)

NOT USED

E202006 INTERIOR LANDSCAPING (MOVABLE)

Provide interior landscaping (planters, site furnishings, etc.) as required.

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E202090 OTHER MOVABLE FURNISHINGS

Provide waste receptacles, recycling containers, fire extinguishers, clocks, literature racks, microwave ovens, refrigerators, non-plumbed coffee makers, and other appliances as required.

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