Attachment 49 - FINAL PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR U.S. NAVAL HOSPITAL OKINAWA SUPPLY SUPPORT SERVICES: JAPAN

MATERIEL MANAGEMENT DEPARTMENT, Driver/Supply Technician

1.0 SCOPE: The contractor shall provide hazardous material transportation support to USNH Materials Management Department.

1.1 APPLICABLE DIRECTIVES:

OPNAVINST 5100.19 series, 5100.23 series, 5102.1D series and 5090.1 series, ISO 14001, Navy Occupational Safety and Health (NAVOSH) Program, USNAVHOSP OKINAWAINST 4010.3 series, 4100.1 series, and 5100.1 series.

1.2 ACRONYMS AND ABBREVIATIONS:

AQL Acceptable Quality Level BUMED US Navy Bureau of Medicine and Surgery COR Contracting Officers Representative DMLSS Defense Medical Logistics Standard Support DOD Department of Defense DOT Department of Transportation ECAT Electronic Catalog GSA General Service Administration MMD Materials Management Department NAVOSH Navy Occupational Safety & Health OSHA Occupational Safety and Health Administration PC Personnel Computer USFJ U.S. Forces Japan USNH US Naval Hospital

2.0 REQUIREMENTS

2.1 SPECIFIC TASKS:

a. TASK 1. HAZARDOUS DRIVER SUPPORT SERVICES. Contractor shall provide retrieval, transportation and delivery of hazardous materials and compressed gasses (nitrogen, oxygen, carbon dioxide, liquid nitrogen and nitrous oxide) for USNH Okinawa, Branch Medical Clinics and 3rd Dental Battalion. Contractor shall ensure that materials are properly labeled and that no packages are leaking or otherwise improperly prepared for transport and/or shipping. Contractor shall be responsible for obtaining receipts or signatures for delivered goods and services. Contractor shall provide stock management of hazardous medical gasses. Contractor shall follow OT and OSHA regulations and keep records of their activity to ensure that hazardous materials are appropriately tracked and accounted for at all stages of transport. Contractor shall follow DOT regulations regarding loading, unloading, parking, and route restrictions. Contractor shall assist in the daily maintenance of storage areas, inventory, and replenishment of hazardous material. Contractor shall operate a forklift 4000-6000 lbs. and government vehicle up to 5 Tons. Contractor shall inspect and secure cargo for transport, using straps, ropes, blocks, chain, binders, or covers to ensure that cargo is secure. Contractor shall maneuver trucks into loading or unloading positions, following signals from loading crew and checking that vehicle and loading equipment are properly positioned. Contractor shall check vehicles to ensure that mechanical, safety, and emergency equipment is in good working order. Contractor shall report vehicle defects, accidents, traffic violations, or damage to the vehicles. Check all load-related documentation to ensure that it is complete and accurate. Maintain a clean environment in the inside and outside of the truck.

Approximately 9,000 TASK 1 transactions will require processing during the period of performance.

Performance goals for TASK 1 are as follow:

1) Cycle an average of seven (7) trips per day as reference to TASK 1.

2) Ensure 100% program compliance with DOT and OSHA regulations.

3) Safely transport hazardous material with zero mishaps

4) Safeguard material, items, and equipment.

b. TASK 2. SUPPLY TECHNICAL SUPPORT SERVICES. Contractor shall provide supply technical, material management and causative research necessary to support medical and dental consumables inventory management for the MMD warehouse and Kanban Supply System at Okinawa and Branch Health Clinics (BHCs). Contractor shall assist in the daily maintenance of storage areas, inventory, and replenishment of medical and dental supplies in both warehouse and patient care areas. The contractor will also assist with tracking Prime Vendor, ECAT, GSA, and Open Market orders and submit reports on actions taken to resolve shipment discrepancies. The contractor will utilize the Defense Medical Logistics Standard Support (DMLSS) automated data management systems as the primary tracking and reporting system. The Contractor will utilize the DMLSS barcoding system to perform departmental inventories and will replenish the empty bins within six hours. The Contractor will communicate with departments and the Inventory Manager to adjust par levels in accordance with local guidance and assist with adding new medical items to the inventory as necessary. The contractor should be able to arrange, label and categorize any new items and make barcoding system updates to reflect newly added supplies. Contractor should be able to make physical adjustments to the Kanban system to accommodate new and deleted items as needed. The Kanban system can accommodate specialty items. For this reason, the contractor shall assist the supply petty officer with mandatory source screening and GCPC waiver process to obtain those items. Contractor will utilize DMLSS to research, pick, catalog, and stock items in conjunction with warehouse operations. Contractor shall operate a forklift and government vehicle when required. The contractor shall ensure visuals or standard work aids are available in each area, and also provide departmental training on the daily use of the Kanban system upon request or as needed.

Approximately 3,200 TASK 2 transactions will require processing during the period of performance.

Performance goals for TASK 2 are as follows:

1) Process an average of five (10) transactions per hour as reference to TASK 2.

2) Ensure 100% program compliance with NAVSUP and BUMED requirements.

3) Track Prime Vendor, ECAT, GSA, and Open Market due-ins

4) Safeguard material, items, and equipment, challenging all unauthorized personnel.

PERFORMANCE REQUIREMENTS SUMMARY:

Standard Acceptable Quality Level (AQL) Surveillance Method Performance Measure

Completion of daily vehicle trip sheets, inventory sheets and delivery lists submitted to COR/ACOR.

Completion of all MMD Warehouse, Kanban, and Branch Healthcare Clinics and 3rd Dental Battalion. Tasks will be reported to the COR/ACOR for action.

Attachment 49

3.0 SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITION:

Contractor personnel shall possess the necessary technical skills to carry out all vehicle operator duties. Contractor personnel shall possess a valid USFJ driver’s license in order to operate a forklift, light truck, step-van or sedan. Contractors will transport materials and equipment to and from the warehouse and/or end-user spaces. Contractor shall possess knowledge of principles and methods for moving hazardous and non-hazardous materials. Contractor shall possess knowledge of laws, EPA regulations, DOT regulations, and OSHA regulations, and Hazmat certification. Contractor shall have knowledge of identifying potential safety risks ahead of time.

4.0 GUIDELINES

4.1 The contractor shall abide by USNHO cleanliness, safety and health standards consistent with the requirements of OPNAVINST 5102.1D series and 5090.1 series, ISO 14001, Navy Occupational Safety and Health (NAVOSH) Program, USNAVHOSP OKINAWAINST 4010.3 series, 4100.1 series, and 5100.1 series.

4.2 Federal, DOD, Navy, and local regulations, policies, standard, and precedents provide general guidance, but do not specify the approach to follow to accomplish the work. When guidelines are lacking, employee must generate new or improved methods to be tested, which may provide a basis for future guidelines. Considerable judgment is required in relating guidelines to the development of solutions to problems.

5.0 WORK HOURS:

5.1 Monday through Friday: 0630-1530, 0700-1600, or 0730-1630 with an uncompensated 1 hour lunch.

5.2 In the event that the contractor is prevented from performance as the result of an Executive Order or an administrative leave determination (e.g., weather related closing, delayed opening or early closure) that applies to the using activity, such time may be charged to the contract as a direct cost provided such charges are consistent with the contractor’s accounting practices.

6.0 PLACE OF PERFORMANCE:

The normal place of performance is at U.S. Naval Hospital Okinawa, PSC 482, FPO AP 96362, Japan.

7.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS:

This job is performed outdoors. Environmental conditions: Dirt, Heat, Odors, Vibration, Poor Light, Dust, Cold, Fumes, and Wetness/Humidity. Health and Safety conditions: Fire hazardous and mechanical hazardous. Contractor personnel should be able to stand and lift heavy equipment up to 75 lbs. daily using available resources and performing the proper safety precautions in order to carry out normal work functions.

8.0 GENERAL SAFETY AND HOUSEKEEPING: Contractor personnel shall keep his/her work area in a clean, presentable, safe, and condition at all times. Adhere to NAVHOSP OKINAWA directives, policies and instructions.

9.0 OCCUPATIONAL HEALTH REQUIREMENTS FOR ON-SITE SERVICES

9.1 Within 30 days prior to performance of services, the contractor's employees shall obtain, at the contractor expense, documentation of required immunizations and physical testing, and a statement from the contractor employee's licensed medical practitioner or a report of a physical examination. The physical examination and immunization documentation shall be submitted to the COR prior to the start of services. The requirements are provided on the HEALTH EXAMINATION AND IMMUNIZATION/SCREENING REQUIREMENT FORM, the current version of which is available at:

https://www.med.navy.mil/sites/nmlc/handbooks/Physical%20Exam%20and%20Immunization%20Form.pdf?Mobile=1&Source=%2Fsites%2Fnmlc%2F%5Flayouts%2Fmobile%2Fview%2Easpx%3FList%3Dbb6872af%252D40d8%252D474e%252D99d2%252D6e3d373f07a8%26View%3De25e6026%252D202c%252D454f%252Da553%252D3ce1665892ad%26CurrentPage%3D1

The MTF will identify any contract employees who are not required to complete this documentation after contract award. Declinations shall only be permitted based on either the contract employee's religious convictions or medical contraindications (as documented by a qualified health care provider).

10.0 GOVERNMENT FURNISHED PROPERTY:

The government will provide work space at the Naval Hospital, Okinawa, PC workstations with computer and Government-owned light trucks necessary for the accomplishment of assigned tasks. The contractor shall maintain the assigned space in a neat and orderly manner.

Contractor shall only use government-furnished facilities and equipment to accomplish the tasks required under this order. Personal or company use of phones, utilities, computers, printers, copiers, etc., not directly related to required services is strictly prohibited. Contractor shall not remove any government-furnished equipment or supplies from the worksite without the express written permission of the Contracting Officer’s Technical Representative or his/her designated representative.

11.0 SECURITY CLEARANCE: The work under this order is considered as classified and the contractor’s personnel shall possess a SECRET clearance.

Standard

Level (AQL)

Friday support/ Quality/ Timeliness 100% Compliance

Positive:

- Favorable Past Performance Evaluation

- Letters of Recommendation Negative:

- Implement increased surveillance and/or Contractor reporting

- Termination for Default