Attachment 27 - FINAL PWS SRF Attachment 16.docx

Attachment 27

PERFORMANCE WORK STATEMENT

TITLE: Ship Repair Facility Japan Regional Maintenance Center (SRF-JRMC) Yokosuka Code 900

TECHNICAL SPECIFICATIONS

1. SCOPE: The objective of this Performance Work Statement (PWS) is to provide Information Technology (IT) support in the form of a Program Analyst to the Production Department (Code 900) of Ship Repair Facility – Japan Regional Maintenance Center (SRF-JRMC), Yokosuka missions.

2. PLACE OF PERFORMANCE:

a. Applicable Ships: SEVENTH FLEET Forward Deployed Naval Force (FDNF) ships, Yokosuka, Japan

b. Location of Majority of Work: SRF areas and aboard ships berthed or dry docked at Yokosuka Naval Base, Japan.

c. Alternate work location: SRF areas and aboard ships berthed or dry docked at Sasebo Naval Base, Japan.

3. SPECIFIC TASKS:

Task 1: Data Analyst Contractor will function as the Defense Property Accounting System (DPAS) administrator web-based computer database program for accounting of general equipment (GE). Contractor will perform the functions of collecting data, research, analysis, reporting, and developing synopsis and recommendations related to SRF-JRMC Production Department (C900) programs. Perform a variety of selected standardized assignments consistent with effective, auditable financial management and oversight support functions under Financial Management Officer (FMO)/ Financial Audit Readiness (FIAR)/ Inspector General (IG) programs described in the following. Contractor shall review, analyze, and evaluate current procedures and system data to provide recommendations for improving the effectiveness and efficiency of the SRF-JRMC GE acquisition, registration and disposal. Contractor’s primary focus will be in the collection and analysis of Industrial Plant Equipment/GE receipt processing and registration of new equipment. Supports implementation of Department of Navy (DON) enterprise level standardized processes, controls and proper key supporting documents, throughout the lifecycle (acquisition/procurement to retirement/disposal) of the property. Recommends disposal of excess, obsolete, unserviceable, and dormant property on hand that does not benefit the organization. Identify all unaccounted material for retention or disposal. Identify all property provided to contractors for performance on a contract, ensure the property is properly identified in the contract, and clearly specify how the property will be accounted for under compliance requirements.

Task 2: Instruction Adherence Contractor will assist the Accountable Property Officer (APO) in the management and execution of policies and procedures for work involving the daily operations of GE asset management, to include GE inventory and screening of material to be turned-in to the Defense Logistics Agency Disposal Services/DLADS. Provides administrative support in administering GE policies. Contractor supports the APO in planning, scheduling, coordinating, carrying out and monitoring the effectiveness of the GE program. Contractor supports the APO in making technical recommendations regarding the interpretation and implementation of existing Department of the Navy, Secretary of the Navy (SECNAV), Pacific Fleet (PACFLT), Navy Supply Systems (NAVSUP), and Navy Sea Systems (NAVSEA) policies. May help solve problems presented by property custodians. Advises the APO (C900W) and Deputy Production Officer (C900D) on issues/concerns and provides administrative support in drafting reports and procedures such as corrective action plans (CAP) or standard operating procedures (SOP) as they pertain to the GE program. Contractor maintains the day to day updating of the DPAS program.

Task 3: Surveillance Contractor will conduct management surveys and research projects and provides advisory services on substantive issues of moderate scope and impact to assess the effectiveness of program operations. Develops measurement criteria, procedures, and instruments to meet the needs of assigned study. Researches and analyzes information and develops new information about the subject studied to clarify suspect results, not limited to General Equipment. Collects, reviews, evaluates, and interprets data. Provides status reports upon request such as DPAS increase-decrease reports. Presents findings, options, and recommendations, via briefings, power point reports, project papers, point papers, standard operating procedures, etc. Provides advice and recommendations on research techniques to other analysts.

Task 4: Inventory Contractor will conduct a 100 percent physical inventory on property as directed by PACFLT/NAVSEA and in support of the Navy Material Accountability Campaign (NMAC). Inventory will consist of a floor-to-book and book-to-floor inventory of all Working Capital Fund and all General Fund inventories to include Operating Material and Supplies – Remainder (OMS-R) and General Equipment – Remainder (GE-R). Functions in the capacity as a program analyst for initiatives, and programs related to financial material (inventory) accounting and causative research analysis that directly affect the DPAS Inventory Accuracy. Assists the APO in developing the objectives, requirements, time constraints, financial controls and general approach to be followed in execution of the DON FIAR / FMO/ IG audit readiness program. Supports the Personal Property Management Project progress, reviews and evaluate accomplishments, provides consultation advice on book-to-floor and floor-to-book inventory accuracy program technical matters, technical assistance, and identify issues with regards to project completion and implementation. Advises and reports to the APO (C900W) on current and anticipated problems, program status, logistic issues, and managerial/administrative issues as they apply to the DPAS Program. Assists the APO in establishing parameters and criteria for generating Business Objects (BO) reports from DPAS data concerning personal property aspects of Material Management and the effects such data has on inventory accuracy. Is required to possess a wide knowledge of supply principles, concepts, and methods of logistics and supply program operations. The contractor must be knowledgeable of the data structure and systems used by SRF-JRMC.

Task 5: Asset Equipment Life Cycle Contractor will conduct General Equipment duties including: visual inspections; receipt or transfer of asset or equipment over $5000; upload key supporting documentation such as purchase orders, invoices, and receipt documents into DPAS. Ensure via surveillances and audits that transfer of items to DLADS and Quality Recycling Yard (QRP) QRP are accomplished and documented via DD Form 1149, DD Form 1348 or DD Form 1150. Contractor ensures setting depreciation of capital assets, valued at $1,000,000 or more in DPAS.

Task 6: Communication Contractor will Develop verbal and written reports of analysis and provide to Production Officer, APO, Department Heads, Group Masters, and Property Custodians at least every 2 weeks during the Shop Material Management (SMM) working group meeting or as required by the DH. Support development and revision of training related to personal property instructions, processes, and positions. Communicate effectively orally via meetings and presentations and in writing via informal surveillance reports, reports, spreadsheets, and similar formats as required.

4. OVERTIME: The Contractor should anticipate working more than 40 hours per week 10% of the time during the period of performance (overtime hours not anticipated to exceed 10 per week). Authorization must be obtained from the PCO, COR or ACOR prior to any hours worked over 40 hours per week.

5. SECURITY: The highest level of security required for this task is NACI. Access to classified SRF spaces may be required. Due to the nature of data handling requirements personnel must be US citizens and possess at a minimum Secret clearance.

6. SAFETY PROCEDURES/ REGULATIONS: There are rare instances where work will be performed in an industrial environment as well as on board a US Navy vessel in which industrial work is ongoing. The industrial environment work regularly involves the use of personal protective equipment (PPE), frequent exposure to hazardous electrical voltages, large rotating machinery elements, electromagnetic radiation from high powered transmitters, explosives, flammable or incendiary materials, potentially hazardous material, work inside enclosed spaces, In Danger to Life and Health (IDLH) spaces, and work on masts and antenna platforms. The contractor is responsible for the safety of their employees.

7. PRODUCTS/DELIVERABLES:

8. PERFORMANCE REQUIREMENTS SUMMARY:

Contractor performance objectives are summarized in the following table.

9. GOVERNMENT FURNISHED EQUIPMENT: SRF-JRMC Yokosuka will provide sufficient government office space and IT/communications to execute assigned tasks.