Attachment 48 - FINAL PWS.docx

Attachment 48

Performance Work Statement for U.S. Naval Hospital Okinawa Supply Support Services: Japan 5471 Materiel Management Department, Kanban Supply Technician

1.0 SCOPE: The contractor shall provide supply support to USNH Materiel Management Department.

1.1 APPLICABLE DIRECTIVES: OPNAVINST 5100 and 5090.1 series, ISO 14001, Navy Occupational Safety and Health (NAVOSH) Program, USNH Okinawa safety and regulations.

1.2 ACRONYMS AND ABBREVIATIONS:

BUMED US Navy Bureau of Medicine and Surgery CDRL Contract Data Requirement List COR Contracting Officers Representative DMLSS Defense Medical Logistics Standard Support DOD Department of Defense GCPC Government Commercial Purchase Card MMD Materials Management Department PC Personnel Computer USFJ U.S. Forces Japan USNH US Naval Hospital

2.0 REQUIRMENTS

2.1 SPECIFIC TASKS:

a. TASK 1. SUPPLY TECHNICAL SUPPORT SERVICES. Contractor shall provide supply technical, material management and causative research necessary to support medical and dental consumables inventory management for the MMD warehouse and Kanban Supply System at Okinawa and Branch Health Clinics (BHCs). Contractor shall assist in the daily maintenance of storage areas, inventory, and replenishment of medical and dental supplies in both warehouse and patient care areas. The contractor shall also assist with tracking orders and submit reports on actions taken to resolve shipment discrepancies. The contractor shall utilize the Defense Medical Logistics Standard Support (DMLSS) automated data management systems as the primary tracking and reporting system. The Contractor shall utilize the DMLSS barcoding system to perform daily departmental inventories and shall replenish the empty bins within six hours. The Contractor shall communicate with departments and Inventory Manager to adjust par levels and assist with adding new medical items to the inventory as necessary. The contractor shall arrange, label and categorize any new items and make barcoding system updates to reflect newly added supplies. Contractor should be able to make physical adjustments to the Kanban system to accommodate new and deleted items as needed. The Kanban system can accommodate specialty items. For this reason, the contractor shall assist the supply petty officer with mandatory source screening and GCPC waiver process to obtain those items. Contractor shall utilize DMLSS to research, pick, catalog, and stock items in conjunction with warehouse operations. Contractor shall operate a forklift and government vehicle when required. The contractor shall ensure visuals or standard work aids are available in each area, and also provide departmental training on the daily use of the Kanban system upon request or as needed. Approximately 106,666.66 TASK 1 transactions will require processing during the period of performance.

Performance goals for TASK 1 are as follow:

1) Process an average of twenty (20) transactions per hour as reference to TASK 1.

2) Ensure 100% program compliance with NAVSUP and BUMED requirements.

3) Ensure department maintains four (4) days stock of 95% of Kanban inventory.

4) Safeguard material, items, and equipment, challenging all unauthorized personnel.

PERFORMANCE REQUIREMENTS SUMMARY:

Standard Acceptable Quality Level (AQL) Surveillance Method Performance Measure

Completion of all MMD Warehouse, Kanban, and Branch Healthcare Clinics tasks will be submitted to the COR/ACOR

3.0 SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITION: Contractor personnel shall possess the necessary supply technical skills to carry out all supply duties. Proficient in such areas as inventory control, supply distribution, storage and shipping, cataloging, and preservation and packaging. Contractor personnel shall possess a valid USFJ driver’s license in order to operate a forklift, light truck, step-van or sedan. Contractors shall transport materials and equipment to and from the warehouse and/or end-user spaces.

4.0 GUIDELINES

4.1 The contractor shall abide by USNHO cleanliness, safety and health standards consistent with the requirements of OPNAVINST 5100.19, 5100.23 and 5090.1 series, ISO 14001, USNAVSHOP OKINAWAINST 4010.3, 5100.1, and 6770.1 series

4.2 Federal, DOD, Navy, and local regulations, policies, standard, and precedents provide general guidance, but do not specify the approach to follow to accomplish the work. When guidelines are lacking, employee must generate new or improved methods to be tested, which may provide a basis for future guidelines. Considerable judgment is required in relating guidelines to the development of solutions to problems.

5.0 WORK HOURS:

5.1 Monday through Friday between 0600-1500, with an uncompensated 1 hour lunch.

5.2 In the event that the contractor is prevented from performance as the result of an Executive Order or an administrative leave determination (e.g., weather related closing, delayed opening or early closure) that applies to the using activity, such time may be charged to the contract as a direct cost provided such charges are consistent with the contractor’s accounting practices.

6.0 PLACE OF PERFORMANCE:

The normal place of performance is at U.S. Naval Hospital Okinawa, Japan.

7.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS: Work is generally to be carried out in a warehouse atmosphere. Contractor personnel should be able to stand and lift heavy equipment up to 75 lbs. daily using available resources and performing the proper safety precautions in order to carry out normal work functions.

8.0 GENERAL SAFETY AND HOUSEKEEPING: Contractor personnel shall keep his/her work area in a clean, presentable, safe, and condition at all times. Adhere to USNAVHOSP OKINAWAINST 4000 series and 6700 series

9.0 CONTRACT SECURITY REQUIREMENT

The work under this order is considered as classified and the contractor’s personnel shall possess a SECRET clearance.

10.0 GOVERNMENT FURNISHED PROPERTY: The government will provide work space at the Naval Hospital, Okinawa, PC workstations with computer and government-owned light trucks necessary for the accomplishment of assigned tasks.

The contractor shall maintain the assigned space in a neat and orderly manner. Contractor shall only use government-furnished facilities and equipment to accomplish the tasks required under this order. Personal or company use of phones, utilities, computers, printers, copiers, etc., not directly related to required services is strictly prohibited. Contractor shall not remove any government-furnished equipment or supplies from the worksite without the express written permission of the Contracting Officer’s Technical Representative or his/her designated representative.

11.0 OCCUPATIONAL HEALTH REQUIREMENTS FOR ON-SITE SERVICES

11.1 Within 30 days prior to performance of services, the contractor's employees shall obtain, at the contractor expense, documentation of required immunizations and physical testing, and a statement from the contractor employee's licensed medical practitioner or a report of a physical examination. The physical examination and immunization documentation shall be submitted to the COR prior to the start of services. The requirements are provided on the HEALTH EXAMINATION AND IMMUNIZATION/SCREENING REQUIREMENT FORM, the current version of which is available at:

https://www.med.navy.mil/sites/nmlc/handbooks/Physical%20Exam%20and%20Immunization%20Form.pdf?Mobile=1&Source=%2Fsites%2Fnmlc%2F%5Flayouts%2Fmobile%2Fview%2Easpx%3FList%3Dbb6872af%252D40d8%252D474e%252D99d2%252D6e3d373f07a8%26View%3De25e6026%252D202c%252D454f%252Da553%252D3ce1665892ad%26CurrentPage%3D1

The MTF will identify any contract employees who are not required to complete this documentation after contract award. Declinations shall only be permitted based on either the contract employee's religious convictions or medical contraindications (as documented by a qualified health care provider).

12.0 PERFORMANCE STANDARDS:

Contractor performance objectives are summarized in the following table. Additional performance requirements may be added for individual PWS.

Standard

Level (AQL)

Friday support/ Quality/Timeliness 100% Compliance

Positive:

- Favorable Past Performance Evaluation

- Letters of Recommendation Negative:

- Implement increased surveillance and/or Contractor reporting

- Termination for Default