FA520517R0004_PreProposal_Conference_Minutes_&_Record_of_Site_Visit.pdf

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

35th FW Misawa Air Base

Pre-Proposal Conference / Site Visit Project No. QKKA 15-4008

Improve Military Family Housing (IMFH) Phase III, A/C & Weatherization, Misawa Air Base, Japan

RFP No. FA520517R0004

35 CONS/LGCP

35 CES/CENM

28 Apr 17

0900 hrs

Summary

Scope & Requirements General Requirement / Pricing Structure

RFP

CONS remarks for solicitation / filling instructions

CES tech briefing (Specs and Drwg)

Q&A Session

Site Visit to MFH area (see next slides)

Summary

Atch. 1 to Pre-proposal Conference Minutes & Record of Site Visit dated 28 Apr 17

Misawa Air Base Map

Scope & Requirements

Scope & Requirements

Project Site

Project Description (Sec B):

Install multi-split heat pump system (includes air conditioning (A/C) capability) and provide weatherization improvements in 594 Military Family Housing (MFH) units (132 bldgs and 1 twr)

Place: Main Base MFH area, Misawa Air Base, Japan

Contract Type: Firm-Fixed-Price

Performance Period: 900 CD (incl. 30 CD mobilization)

Scope & Requirements

Solicitation

RFPComplete block 14 through 20.

Fill-in

RFP

RFP - Page 2

Proposal of CLIN Amounts

Solicitation

RFP - Page 3

Fill-in

Section F

52.211-12 Liquidated Damages @¥68,940 (1st day ) & @¥39,701 (2nd day ～ )

Solicitation

RFP - Page 5

Section I

52.223-3 Hazardous Material

Solicitation

Fill-in

RFP - Page 7 - 18

Section J

List of Documents, Exhibits & Other Attachments Atch 1: Specifications

Atch 2: Drawings

Atch 3: Other Contract Requirements

Atch 4: Past Performance Questionnaire (PPQ) Cover Letter

Atch 5: Past/Present Performance Questionnaire (PPQ)

Atch 6: Construction Timeline

Atch 7: Schedule of Material Submittals

Atch 8: Acceptable Japanese Product Substitutes

Atch 9: Manufacturer’s Cut Sheet / Catalog Information

Atch 10: Asbestos Sampling and Analysis

Solicitation

RFP - Page 19

Section K

FAR 52.204-8 Annual Reps & Certs

FAR 52.209-7 Responsibility Matters Info

DFARS 252.204-7007 Alt. A Annual Reps & Certs

DFARS 252.247-7022 Transportation by Sea

Fill-in

Fill-in

Fill-in

Solicitation

Fill-in

RFP - Page 20 - 26

Section L

L-100 Proposal Preparation Instructions

Offer required to meet all sol. requirements, terms & conditions, reps & certs, & tech requirements

Prepare & Submit:

Part I – Summary & Misc. Data (Submit Orig. + 2 Copies)

Part II – Price Proposal (Submit Orig.)

Part III – Past Performance Proposal (Submit Orig. + 7 copies)

Solicitation

Submit

RFP - Page 27 - 33

Section M

M-900 Basis of Award & Evaluation

Weight of Importance:

Past Performance is approximately equal to price

Evaluation Process:

Price – Fairness and Reasonableness of price and price realism analysis

Past Performance – Recent and Relevant performance information

Solicitation

RFP - Page 34 - 35

Section M (Cont’d)

Past Performance Factor

Recency: Work within the last 3-Yr

Relevancy: Performance effort involved similar scope, magnitude of effort, and complexities to that required by this solicitation.

Integrated Assessment

The Gov’t reserves the right to award a contract to other than the lowest price offer if the difference in the PP Confidence Rating of another offeror justifies the higher price premium.

Solicitation

Special Cont. Req:

H002 Required Insurance Property Damage - ¥2,000,000

H003 Performance Bond Amount Required: 100% of awarded contract amt.

Submission: Within 30 CD after contract award

Other Contract Requirements

Attach. 3 - Page 3

Reps., Certs & Other Statements of Offerors

K001 Tax Exemption under SOFA

K002 Contractor’s Cert

K003 Construction Contractor License

Other Contract Requirements

Fill-in

Attach. 3 Page 4 - 6

Fill-in

Submit

Other Contract Requirements

Reps., Certs & Other Statements of Offerors (Cont’d)

K003 Construction Contractor License

Offeror shall submit 7 copies of “special construction license” under applicable law of Japan together with offer, to demonstrate compliance with FAR 52.236-7, as modified, and DFARS 252.225-7042.

Joint Venture or Partnership – the special construction license of each member of the JV or each partner of the partnership must be submitted together with the offer.

Such offer that fails in representation of the above required license will not be considered for award.

Let’s move on to Site Visit but please remind

RFP Closing Date / Time:

26 May 17 / 02:00 PM (JST)

Questions shall be submitted to 35 CONS/LGCP NLT 10 May 17 (JST)

35 CES Personnel Mr. Michael Dwyer, Deputy Engineering Flight Chief

Mr. Stephen Lacatena, Chief of Design

Lt. Ross King, OIC Project Management

Mr. Yasuhiro Yonaiyama, Arch Engineer

Mr. Mitsuhiro Kashiwazaki, Electrical Engineer

Mr. John Becquer, Chief of Housing Facilities

Mr. Rocky Hartley, GEITA Project Manager

Mr. Geoffrey Kumano, 35 CES Environmental

QKKA 15-4008, Improve Military Family Housing (IMFH), A/C and Weatherization Phase 3, Misawa AB, Japan

Atch. 2 to

Description of Work Requirement:

Install multi-split heat pump system in 594 MFH units

Provides energy efficient heating system Provides energy efficient air conditioning Provides de-humidifier function EMCS Controls for Energy Management

Provide facility weatherization upgrades to 594 MFH units

Install new energy efficient windows/doors Install solar film to existing windows (towers) Add roof insulation, as required

QKKA 15-4008, Improve Military Family Housing (IMFH), A/C and Weatherization Phase 3, Misawa AB, Japan

Occupied Housing units:

Governments responsibility:

Provides 35 FW Command letter directive to residents informing them of their responsibilities for moving personal household goods.

Provide Town Hall meetings for each street section to ensure residents understand their clearance requirements and dates required to be at their residents

Contractor responsibilities Coordination with residents prior to starting construction Covering interior belonging to protect against dust or damage

QKKA 15-4008, Improve Military Family Housing (IMFH), A/C and Weatherization Phase 3,

• Resident receives notice of construction 21 days prior to start of work

• Letter informs resident of dates they are staying in the designated swing space

• Residents pick up keys from housing two days prior

• Resident Moves into swing space

• KTR completes ACM Removal

• Base Receives Clearance

• KTR Starts demo of old units and installation of new units

• KTR starts replacement of power panels.

• Resident clears swing space with housing and returns key.

• KTR completes finish work on interior

• KTR continues exterior work

• KTR completes exterior work

• KTR Moves to next house

1 2 3

4 5 6

QKKA 15-4008, Improve Military Family Housing (IMFH), A/C and Weatherization Phase 3, QKKA 15-4008, Improve Military Family Housing (IMFH), A/C and Weatherization Phase 3, Misawa AB, Japan Haul Route:

Gate for materials and large trucks is now through Kamikita Gate

KTR required to submit for extra hours of operation and priority entrance

Normal hours are from 06:00-14:00 Mon-Saturday

Letters must be submitted to Security Forces prior to 24 Hrs to the trucks arrival

QKKA 15-4008, Improve Military Family Housing (IMFH), A/C and Weatherization Phase 3, Misawa AB, Japan

ACM: Expected Addendum

Scope of this project as been determined by Environmental is a Class III Asbestos work. Specification: 02 82 14.00 10 (Par 1.2.4)

The ACM abatement Plan will be prepared to determine the mitigation method and extent of containment. If the area is required to be negative pressured. The government has made arrangements for the units in Tower 231 to be used as swings space so the contractor can perform spot removal in locations identified with ACM. Specification: 02 82 14.00 10 (Par 1.6.1)

Contractor shall use glove bag, or wet method to remove known or presumed ACM from locations shown on the drawings.

Drawing: 4P1-H-101 (General Haz Mat Notes #1).

Travel Route (Approx 2hrs):

1. Start: B/656

2. B/1923 Exterior installation of Heat Pump (Past Project)

3. Tower 1939 (2E) Heat Pump Installation Sample (Past Project)

4. B/893-Windows & B/897 Mechanical room

5. B/198 example of house style for Project

6. Tower 231 for KTR laydown

7. B/347 Example of house configuration for Project

8. End: B/656

QKKA 15-4008, Improve Military Family Housing

Questions???

QKKA 15-4008, Improve Military Family Housing

Photos of Mechanical Room, Bldg. 897

Atch. 3 to