CNGT_Industry_Day_Briefing_20140902.pdf

This Briefing is:

UNCLASSIFIED

Headquarters Air Combat Command

Counter Narcotics & Global Threats

Operations & Logistics and

Training Support Services

Industry Day

3 September 2014

Welcome

Mr. Jeffrey Hermann

Chief, Counter Narcotics & Global Threats Division

ACC AMIC/PMT

Mr. Kermit Burnett

Air Force Counter Drug Program Manager

HAF/A3O-A

Industry Day &

Project Overview

Ms. Katharine Weimer

Project Lead

ACC AMIC/DRX

Industry Day & Project Overview

• Agenda

• Administration

• Industry Questions & Potential Offeror

Communications with the Government

• Acquisition Management & Integration Center (AMIC)

• Acquisition Team Interaction & Milestones

Agenda

• 0900-1000 – Briefing

• 1000-1015

• Break

• Attendees submit written questions for discussion panel

• 1015-1100 – Discussion Panel

• 1100-1300 – Lunch Break

• 1300-1645, 3 Sep 14; 0800-1645, 4/5 Sep 14

• One-on-One meetings with interested parties

• Schedule / locations posted to FedBizOpps and on registration form

Administration

• Magnuson Hotel Facilities

• Restrooms

• Emergency Exits

• Smoking Areas

• Industry/Attendee Folders

• Agenda

• Briefing

• Open Forum ( ) & 1-on-1 ( ) question sheets

• Government Questions for Industry Day

• Industry Day Surveys (Open Forum & 1-on-1 Session)

• Reference Documents

• Latest Draft PWS

• Latest Draft RFP Sections

Industry Day / 1-on-1 Questions question sheets for discussion panel questions question sheets for 1-on-1 questions

• Government answers to industry questions:

• Responses as a result of discussion panel or 1-on-1s are preliminary / interim

• The Government will provide “official” responses in writing via posting(s) to FedBizOpps

• Contractors must submit any questions for which they desire an

“official” answer “in writing” to the Contracting Officer

• Questions received in writing during Industry Day / 1-on-1s will be included in “official” response; therefore, write legibly

• Proprietary Information:

• Clearly identify any information deemed proprietary

• The Government will provide answers to questions, including proprietary information, directly to the contractor

Potential Offeror Communications

• All potential offeror communications shall be sent to:

• Operations and Logistics Support:

accamic.pkd.cngtopslogrecomp@us.af.mil

• Training Support Services:

ACCAMIC.PKD.CNGTTrainingRecomp@us.af.mil

• After the Government releases the final RFP, offerors shall limit all communications to the Contracting

Officer (or as otherwise specified in the RFP) mailto:accamic.pkd.cngtopslogrecomp@us.af.mil mailto:ACCAMIC.PKD.CNGTTrainingRecomp@us.af.mil

AMIC Background

• Direct Reporting Unit (DRU) under HQ ACC/CV

• Recognized “Center of Excellence” for AF services acquisition management with contract portfolio > $10B

• Cradle-to-grave acquisition & management of command-wide, AF-level special interest, and complex services acquisition

(>$100M) requirements

• Provides strategic facilitation, integrated program and contract management, and specialized contracting support

• Supports DHS; DASD-CN> Host Nations; FMS &

Pseudo-FMS; Combatant Commands (COCOM);

MAJCOMs; and ACC Directorates, Tenants & Wings

• Manages 14 complex service acquisition programs

AMIC Integrated Culture

• Pioneering SPO Type services acquisition organization

• Dedicated Program Managers, Contracting Officers and

Quality Assurance

• Functional support within organization (Logistics, Civil

Engineering, Communications / Electronics, Finance, etc.)

• Cross-functional / cross-directorate enabling capability

• Report to single Director

• Project Lead inserted in complex service acquisitions to facilitate process & employ project management disciplines

• Maintain / apply philosophy of partnering with industry to create business-like environment conducive to mission success

AMIC Director

(SES)

PK (GS-15)

Deputy Director, Contracting

PSU

Surveillance

Division

PM (GS-15)

Deputy Director, Program Management

Deputy

Director (Col (S))

DD

Det 1

Ottawa

PMS

Mission Spt

Division

PMT

CN&GT

Division

PMA

Aircraft MX

Division

PCE

Civil Engineer

Division

PSC

Comm/Elec

Division

PLG

Logistics

Division

DRQ

Quality Assurance

Division

SEM (SMSgt)

Sr Enlisted Manager

XO

Executive Officer

DRE

Executive Spt

PKC

Contracting

Division

PKS

Contract Spt

Division

PKA

Contracting

Division

PKB

Contracting

Division

PKD

Contracting

Division

JWAC

Contracting

Division

DRJ

Legal

Division

DRA

A&AS

Division

DRF

Financial Mgt

Division

DRX

Plans & Prgms

Division

DRI

Info Mgt

Division

AMIC Organizational Chart

Joint Tasks Review PWS

Develop Acquisition Strategy

Develop Request for Proposal (RFP)

Evaluate Proposals

Acquisition Team Roles & Responsibilities

Contractor

Contracting Officer Post Requirements to FedBizOpps

Primary Interface to Industry

Program Manager Interface to Customer

Develops Program Requirements

Functional Support

PSC, PLG, PCE, DRQ

Contract Manager

Project Lead Milestone/Configuration

Management

Training

Lessons Learned

Acquisition Authorities

• Acquisition falls under Air Force Program Executive

Officer for Combat and Mission Support (AFPEO/CM) portfolio since ceilings are > $500M for each acquisition

• Stakeholders:

• AFPEO/CM: Mr. Randall Culpepper, SES

• Source Selection Authority (SSA)

• Acquisition Approval Authority

• AFICA/KC: Col Tara Morrison

• Clearance Authority

• Ombudsman

• Multi-functional Independent Review Team (MIRT)

• Technical

• Legal

• Contracting

Milestone Date

Post Draft Performance Work Statements / Sources

Sought / Request for Capabilities Statements 11 Aug 14

Industry Day / One-on-Ones 3-5 Sep 14

Post Draft RFP 6 Oct 14

Post Final RFP 27 Jan 15

Pre-Proposal Conference 10 Feb 15

Proposals Due NLT 30 Mar 15

Source Selection (8 months allotted) Mar – Oct 15

Contract Award ~29 Oct 15

Performance Start NLT 23 Dec 15

Anticipated Project Milestones

Program Overview

Ms. Maureen Thibodeau

Program Manager

ACC AMIC/PMTC

Program Overview

• Mission

• Contract Scope Summary

• Performance Work Statement (PWS) Overview

• Risks

Mission

• Augment DASD-CN&GT missions around the globe

• Target narcotics trafficking, organized crime & narco-terrorist organizations worldwide

• Deploy CN assets and/or assets resourced with CN funding to regions where targeted organizations benefit from illicit drug revenue or use drug smuggling systems

• In cooperation with DoD, law enforcement, other government agencies & foreign governments

Contract Scope Summary

• Customers: Geographical Combatant Commands

(GCC), Military Departments, Defense Agencies that provide unique military platforms, personnel, systems, capabilities to federal law enforcement agencies, foreign governments, and foreign security forces involved in CN missions

• Performance locations: Continental United States

(CONUS) and outside the CONUS (OCONUS), with the bulk of performance occurring OCONUS

Operations & Logistics

• Personnel, services, equipment, construction to support start up of new, restart of former, or conduct / sustainment of existing project, program, process, initiative or directive

• Procure (purchase or lease) services, equipment, material that directly or indirectly support operational mission & objectives

• Resources to design, build and/or operate, maintain & sustain

• Actions to keep items in serviceable condition, return those items to service, or update or upgrade a capability

• Movement of units, personnel, equipment, materials, supplies, to include acquisition of modes of transportation

• Provision of training on equipment acquired under a T/O

• Design, construction of new and/or renovation, remodel, upgrade and/or repair of existing facilities to support operations and/or logistics endeavors

Training

• Activity aimed at transferring knowledge, skills, abilities with objective of improving individual or organizational performance or creating a required level of competency

• Training Assessment – determine feasibility of providing training to an intended organization / audience

• Training Development – recommend and/or provide training aids, instructor material, student material, timeline, personnel requirements/limitations, instructor requirements/qualifications, facilities and locations

• Training Delivery – Provide instruction, transfer training products, retrain, document progress, outcomes & successful completion, assess effectiveness of medium, instructors

Training Types

• Strategic & Operational Training

• Flight Instruction

• Military Skills Training

• End Item Usage, Handling, Maintenance

• Subject Matter Expertise

• Other Specified Training

• Training Products

• Minor Construction & Repair

• Repair & modification of existing facilities to support training efforts

• Limited to SAT

PWS Summary

• Contractor ID/IQ Program Management

• Program Management Capability to manage ID/IQ contract and all T/Os issued under the ID/IQ contract

• Decisions – Government responsibility, not Contractor

• Communication within contractor team, professional, monitor & report situations that could cause delays

• Management Information System (MIS) – develop, administer & maintain MIS with capabilities, deliverables, status

• Documentation specifications

• Performance Reviews – at least annually to cover performance, performance measures, significant events

• Kick-off Meetings – ID/IQ and T/O

• Human Resources Management

• Personnel Qualifications – attract, hire, train, retain qualified personnel

• Personnel Training – Contractor responsibility, initially & recurring

• Rapid Response to T/O requirements

• Personnel Turnover – allow continuation of services during a variety of absences

• Key Personnel – binding, specified replacement/substitution & turnover requirements

• Removal of Contractor Personnel at Government Request – for reasons related to security, safety, environment, health, fraud, unreasonable behavior

• Contractor Identification – Contractor personnel easily identifiable in person, communications, representations (exceptions for locations where identification would jeopardize safety/security)

• Financial Management

• Travel Reimbursement – pre-approved, as needed, IAW FAR

31.205-46

• Material Reimbursement – Allowable costs, less discounts, application of indirect rates

• Billing / Invoicing – monthly unless otherwise specified in T/O or by CO, travel within 30 days on single invoice, no separation of subcontractor costs

• Duty Hours, Holidays, Overtime

• Duty Hours – CONUS typically 40 hours a week; OCONUS any variety of work hours (contributor to daily vs. hourly rates)

• Holidays – CONUS performance follow US federal holidays

• Base Shut Downs – IAW FAR 52.249-14, payment terms negotiated, Government personnel must be in place & alternate work locations specified in T/O or pre-negotiated

• Quality Control (1 of 2)

• Quality Management System – ISO 9001 registered; monitor cost, schedule, performance; quality manual

• Records of Inspection – available to Government

• Performance Evaluation – Access, nonconformances (will be held accountable to performing IAW specified requirements)

• Deliverables – on time, specified format

• Minimum Guarantee (Management & MIS)

• Management/Staffing, OCI, SB Subcontracting Plans

• Quality Manual

• Kick-Off Meetings, Subcontractor List

• Quarterly Lapse Rate Report & Performance Summary

• Individual and/or Summary Subcontracting Report (ISR/SSR)

• Enterprise Contractor Manpower Reporting Application

• Contractor-identified Concerns/Issues

• Quality Control – Services Summary

• Identifies critical factors / surveillance items as basis for

Quality Assurance Surveillance Plan (QASP) & successful performance of requirements

• Purpose: Lists performance objectives for required service

• Components: States performance objective, standard, and threshold for each critical success factor (accept/reject point)

• Objectives:

• Qualified people at T/O start

• Stable workforce

• Effectively replaces/substitutes personnel

• Develop & submit all required deliverables (on time, accurate)

• SB participation

• Environmental, Safety, Health, Security

• ESOH - compliance with federal, state, local guidance

• Security

• Safeguard Government property and controlled items

• Adhere to Freedom of Information Act & Privacy Act

• Appropriate personnel clearances

• Properly handle classified information

• COMSEC, OPSEC, Restricted/Formerly Restricted Data

• General Items

• Training

• Pass & ID; Traffic Laws; Weapons, Firearms, Ammunition

• FOUO; Reporting; Controlled/Restricted Areas

• Automatic Data Processing Equipment (ADPE)

• Key/Access Badge Control; Lock Combinations

• Property Management

• General – Contractor may be asked to provide facilities; use

COTS, GOTS, GFE when possible

• Property Control – property control system; identify & inventory;

use appropriate identification & tracking methodologies

• Government Furnished Items

• Accountability

• Government will provide identification, documentation, access, workspace, LAN, computers, telephone, publications & forms unless otherwise specified

• Transportation provision, tracking, coordination

• Appendices

• Appendix A – Acronyms

• Appendix B – Contract Data Requirements List (CDRL)

• Appendix C – Publications & Forms

• Appendix D – Task Order requirements

• Appendix E – Labor Categories

• Appendix F – Customers Supported

Acquisition / Program Risks

• Fully defining ID/IQ requirements (scope of each PWS)

• ID/IQ contracts that are agile enough to cover all CN work related to ID/IQ scope

• Labor category identification & descriptions

• Prime experience across multiple work areas and for performance around the globe

• How to meaningfully discriminate among offerors at the ID/IQ level

• Technical focus on critical performance areas

• Cost/Price

Acquisition / Program Risks

• Establishing & maintaining:

• Viable pool of primes

• Appropriate oversight, accountability, documentation of performance

• How to properly address:

• Government caused delays

• Unstable work environment (OCONUS, especially)

• Appropriate & variant processes for each country

Acquisition Strategy /

Solicitation Overview

Ms. Veronica Johnson

Contract Manager

ACC AMIC/PKBA

Contracting Overview

• Key Contractual Aspects

• Period of Performance

• CLIN Structure

• Source Selection Methodology / Factors

• Draft RFP Posting

• Pre-Proposal Conference

• Points of Contact

• One-On-One Information

Key Contractual Aspects

• Solicitation Numbers:

• FA4890-14-R-0023 – Operations & Logistics

• FA4890-14-R-0024 – Training

• North American Industry Classification System

(NAICS) - The Government is contemplating the following NAICS for these requirements:

• 561210 - Facilities Support Services

• 541330 - Engineering Services

• Anticipated Contract Type - Multiple Award Indefinite

Delivery / Indefinite Quantity (MA ID/IQ)

• Anticipate non-commercial acquisition (FAR Part 15)

(continued)

• Small Business Set Aside Determination

• Government assessing capabilities

• Capabilities statements were due 28 Aug 14

• RFP currently set up for two separate & specified pools

• SB Subcontracting Plans required for Large

Businesses (if applicable) IAW FAR Part 19

• If executed as Full & Open competition, mandatory SB

Subcontracting requirement(s) may be considered

• The Government is seeking Industry feedback on areas that can be subcontracted and appropriate percentages

(continued)

• Draft PWSs posted to FedBizOpps on 11 Aug 14

• PWSs written in performance-based terms

• Industry review & feedback encouraged

• Government Furnished Property / Equipment – need to comply with FAR Part 45

Period of Performance

Projected Contract Length (Ordering Period)

7 years (3-year Base with two 2-year options)

Period Duration

Base Period (3 years) 23 Dec 15 - 22 Dec 18

Option Period 1 (2 years) 23 Dec 18 - 22 Dec 20

Option Period 2 (2 years) 23 Dec 20 - 22 Dec 22

Note: Task Orders can be issued on the last day of the ordering period for up to 2 years (T/O performance will not go beyond 22 Dec 24)

CLIN Structure

CLIN # TITLE Type Quantity Unit of Issue

XX01 FFP Months

XX02 FFP, LOE Term Months

XX03 FPI- Firm Months

XX04 FPI- Successive Months

XX05 FFP, LOE Completion Months

XX06 CR Lot

XX07 CPIF Lot

XX08 CPAF Lot

XX09 CPFF Lot

XX10 CPFF-LOE Lot

Source Selection Methodology

• Best Value: Lowest Price Technically Acceptable

(LPTA) IAW DoD Source Selection Methodology

• Factors

• Factor 1 – Technical (Acceptable / Unacceptable)

• Factor 2 – Past Performance (Acceptable / Unacceptable)

• Factor 3 – Cost / Price (Fair, Reasonable, Balanced)

• Trade-offs not permitted

• Government reserves right to award w/o Discussions

• Process:

• Rank by total overall evaluated price (TOEP)

• Evaluate Technical / Past Performance / Cost/Price to maintain established minimums (in each competition pool, if applicable)

Source Selection Technical Factor

• Subfactor 1: Program Management

• Management / Staffing Approach

• Human Resources

• Quality Management System

• Subfactor 2: Organizational Conflict of Interest Plan

• Subfactor 3: OCONUS Support

• OCONUS Process

• Scenario

Technical Evaluation Process

• Rated “Acceptable”/ “Unacceptable” at Subfactor level

• Technical proposals must meet all subfactor requirements / aspects to be rated “Acceptable”

• No extra credit for proposals that exceed requirements

• Proposals with any Deficiency (material failure or combination of significant weaknesses increasing risk to unacceptable level) or

Weakness (flaw increasing risk of unsuccessful performance) in a subfactor will be rated “Unacceptable”

• A rating or “Unacceptable” in any subfactor will render the proposal Technically Unacceptable & therefore unawardable

• An overall factor-level rating will not be assigned

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation

DoD Source Selection Procedures, Table A-1

Past Performance Factor

• Submit Past Performance Information (PPI) Sheet

• Up to 6 PPI references; minimum of 1 on Prime

• 1 page PPI sheet per reference

• Recent – at least 6 months of performance within last 3 years

• PPI Summary - 5 page narrative describing:

• Roles of proposed team

• How each reference is relevant (individually or in aggregate in demonstrating ability to perform full range of ID/IQ PWS requirements

• Subcontractor/Teaming Partner Consent Letter

• Organizational Change History

Past Performance Process

• Rated “Acceptable” / “Unacceptable” at Factor level

• References must be:

• RECENT – minimum of 6 months of performance within last 3 years of RFP release date

• RELEVANT – similar size, scope, complexity

• NO adverse past performance - Government will use CPARS as primary means to assess quality of performance

RATING DEFINITION

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (see note below)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)).

Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “Acceptable”.

Past Performance Rating Process

Obtain Past Performance Information on Each Offeror and Determine Recency

Assess Relevancy for Each Recent Contract

Review Performance Quality for Each Contract

Review Offeror Relevancy and

Performance Ratings

Assign Offeror’s PAST PERFORMANCE FACTOR

Acceptable/Unacceptable Rating

Cost/Price Factor

• Complete Table B-1, Pricing Schedule

• Labor Rates

• Hourly - CONUS

• Daily - OCONUS

• Indirect Rates

• Minimum Guarantee (Program Management Capability)

• Complete all applicable proposal documentation

• Sections A (SF 33), C – I (as applicable), K – Reps & Certs

• Acknowledge all amendments

• Address any exceptions or deviations

• EEO clearance

• SB Subcontracting Plan

• SB Choice of competition (if applicable)

Cost/Price Process

• Cost / Price analysis IAW FAR 15.404-1

• Price reasonableness based on comparison of offerors’ TOEPs

• Labor & indirect rates for all performance years (years 1-7 and performance periods A & B)

• Minimum Guarantee

• Comparison of proposed costs - preferred & intended method

• Cost / Price must be:

• Fair & Reasonable

• Balanced

Read and evaluate

Offerors’ proposals

Document eval findings

Reach Consensus

Finalize ENs

Evaluate

EN responses

Document eval. findings

Prepare follow-up ENs, if required

Establish initial ratings

Competitive Range or

Award w/o Discussions

Adjust ratings/

Competitive Range based on EN responses

** IEB **

Award w/o Discussions or

Release ENs upon SSA approval;

Discussions Started

Receive Contract Clearance

** Pre-FPRB**

Issue Request for FPRs upon SSA approval

Discussions Closed

Receive & evaluate

FPRs from offerors

Document FPR Findings

Formulate award recommendation

Establish final ratings

Finalize PAR/SSDD

Award recommendation

Receive Clearance

** SSDB**

SSA makes Award decision

PAR/SSDD signed

Award

INITIAL

EVALUATION

INTERIM

EVALUATION

FINAL

EVALUATION

Source Selection Evaluation Phases

Initial Evaluation

• Based on Initial Evaluation, CO must decide to either:

• Recommend SSA Award Without Discussions (AWOD), OR

• Establish Competitive Range (CR) & enter into Discussions

• AWOD is the desired approach (submit best proposal with original submission)

• CO will notify offerors if:

• AWOD

• Entering Discussions

• Eliminated from CR (may request pre- / post-award debriefing)

Discussions

• CO will release ratings from initial evaluation & any issues, captured in Evaluation Notices (EN)

• Offerors in CR provide responses to ENs by established due date

• Government evaluates responses

• May require “follow-on” ENs

• CO makes determination when to close Discussions

• CO may recommend further reduction of CR

• CO will notify offerors when:

• Closing Discussions

• Requesting Final Proposal Revisions (FPR)

• Eliminated from CR (may request pre- / post-award debriefing)

Final Proposal Revisions

• CO will release ratings resulting from Discussions (no further Discussions are allowed)

• Offerors in CR provide FPRs by established due date

• Government evaluates FPRs

• CO makes award recommendations

Key Events

• Draft RFP tentatively scheduled for release 6 Oct 14

• Industry review & input encouraged

• Government will post responses to questions to FedBizOpps

• Pre-Proposal Conference

• Currently scheduled for 10 Feb 15

• Location TBD (details will be with final RFP (~27 Jan 15))

• Required information (similar to Industry Day process):

• Attendee(s) names (no more than 2 per offeror)

• Company name

• Job Title

• Photo ID

• Additional information will be posted to FedBizOpps

• Bidders’ Library (historical PWSs) will be posted to

FedBizOpps

Points of Contact

• Contracting, ACC AMIC/PKD

• Contracting Officer, Mr. Jim Robinson, 757-225-7706,

• Contract Manager, Ms. Veronica Johnson, 757-225-7714

• All questions or comments regarding this recompete must be submitted in writing to the appropriate box:

• Operations and Logistics Support:

accamic.pkd.cngtopslogrecomp@us.af.mil

• Training Support Services:

ACCAMIC.PKD.CNGTTrainingRecomp@us.af.mil mailto:accamic.pkd.cngtopslogrecomp@us.af.mil mailto:ACCAMIC.PKD.CNGTTrainingRecomp@us.af.mil

Internet Links

• www.FBO.gov or www.FedBizOpps.gov

• FA4890-14-R-0023 (Operations & Logistics)

• FA4890-14-R-0024 (Training)

• http://farsite.hill.af.mil (Federal Acquisition Regulation) http://www.fbo.gov/ http://www.fedbizopps.gov/ http://farsite.hill.af.mil/

One-on-One Sessions

• Dates: 3-5 Sep 14

• Location: ACC AMIC, 11817 Canon Blvd, Newport

News, VA

• Questions/recommendations from Industry are highly encouraged

• Verbal dialog between Government and Industry, both during today’s open forum & one-on-one appointments, is unofficial

• Official responses to questions requires Industry submittal of questions to the Government on the blue (Open Forum) and yellow (1-on-1s) question sheets

• The Government will post official responses to all Industry questions on FedBizOpps; however, the names of the Industry representatives and their companies will not be published

• Proprietary information will not be published

Break

TURN IN ALL WRITTEN QUESTIONS on BLUE Paper

Discussion Panel

Closing Remarks

TURN IN ADDITIONAL QUESTIONS AND SURVEYS