DEP Agreement No. CN335, Task Assignment No. 1, Change Order No. 3, Page 1 of 5

Supplemental Scope of Services DEP Contract No. CN331, Task Assignment No. 1, Change Order No. 3

Cat Point Living Shoreline

Sub-Task 5.3 Limited Construction Observation and Administration (Revised per CO No.3)

This Sub-Task includes the following:

• Two site visits at construction commencement by the Consultant;

• Construction site visits by the Consultant to observe construction progress and review contractors pay request.

Site visit shall coincide with monthly construction coordination meetings to be scheduled as closely as possible to the end of the month;

• Participate in weekly teleconference with DEP Project Manager and ANERR staff on construction progress and;

• Reviewing ANERR’s construction monitoring reports, Contractor submittals/reports and responding to

Contractor’s and/or ANERR’s RFIs pertaining to the plans, technical specifications and constructability issues falling under those areas of the Consultants responsibility.

The Consultant will assist the DEP Project Manager with administration of the construction contract from its Destin office.

In-office duties will include reviewing the Contractor’s shop drawings and submittals, providing limited oversight of the progress of the work, and if necessary, assisting with the preparation of change orders. The Consultant will remain available throughout the period of construction to provide advice and consultation to the DEP Project Manager and ANERR staff through scheduled site visits and teleconferences. The Consultant will be available to address questions pertaining to engineering, design, permitting issues, scheduling and any proposed changes to the Project design. The Consultant will conference with the DEP Project Manager during the monthly construction coordination meetings and review the Contractor’s monthly pay applications for accuracy and verification of completed work being requested for payment by the Contractor.

The Consultant will provide two site visits the initial week(s) of construction commencement and on-site observation services throughout project construction based upon a total project timeline of four (4) months (amounting to a total of up to eight (8) site visits). The Consultant will visit the site to ascertain whether work is occurring in general conformance with permit conditions and plans and specifications and environmental permits. The Consultant’s visits will include detailed observation of the work and monitoring of the Contractor’s means, methods, and sequences. During the visits the Consultant shall obtain photographs to document the general construction area and document the progress of work.

As a part of the Consultant’s site visits, the Consultant shall prepare a monthly progress construction report, signed by both the Consultant and the Contractor’s representative. This construction report will serve as a general log of construction progress, delays and/or other issues. DEP’s on-site representative will also prepare a daily report of construction activities and copies of these will be provided to the Consultant and DEP Project Manager and serve as a supplement to the Consultant’s construction observation reports.

As a part of the Consultant’s construction observation, the Consultant will attend project meetings with the Contractor, the DEP Project Manager and ANERR staff. These meetings will discuss the Project progress and address questions pertaining to engineering, design, permitting issues, any proposed changes to the Project design, scheduling, and any conflicts. The DEP Project Manager will prepare a general meeting agenda that will cover work progress since the previous meeting, current definable features of work, construction schedule or changes to construction schedule and a review of the Contractor’s monthly request for payment. The Project meeting will also include discussions on problem prevention, maintaining contract quality for materials and workmanship, pending modifications, changes and substitutions, and other business, as appropriate. In addition to the regularly scheduled monthly meetings the Consultant shall include one additional meeting, if needed, to resolve unexpected construction problems that may arise outside of the regularly scheduled meetings.

DEP Agreement No. CN335, Task Assignment No. 1, Change Order No. 3, Page 2 of 5

The Consultant will notify the DEP Project Manager and ANERR staff if there are any permit violations, work stoppages, or conflicts and provide recommendations to the DEP Project Manager and ANERR staff as to how to proceed with the Project. Should the Consultant be required to attend additional meetings due to unexpected conditions occurring during construction that are outside of the Consultant’s area of responsibility and not covered under the tasks described in this Task Assignment then the Consultant may be warranted additional fees. If it is decided by the DEP Project Manager that the additional meetings are outside of the scope of this Task Assignment, then the Consultant may propose modifications to this Task Assignment to address the additional meetings.

Deliverables Sub-Task 5.3: The Consultant shall provide to the DEP Project Manager the construction observation reports from Project site visits.

Performance Measures Sub-Task 5.3: The DEP Project Manager shall review the construction observation reports from the Project site visits to verify satisfactory completion of the services rendered. The DEP Project Manager shall notify the Consultant of any deficiencies in the deliverable(s) and shall give the Consultant reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).

Schedule Sub-Task 5.3: The Consultant shall visit the site the first week of construction and then periodically throughout construction. Construction observation reports from the Project site visits will be provided to the DEP Project Manager within one (1) week following the scheduled site visit.

Fixed Price Cost Sub-Task 5.3: $17,020.20

Cost Reimbursement (Travel) Sub-Task 5.3: $1,068.00

NOTE: Travel reimbursement shall be in accordance with section 112.061, Florida Statutes.

TOTAL TASK ASSIGNMENT COST: $114,688.22 (Includes Fixed price and Cost Reimbursement) (an increase of $5,107.20)

Excluded Items The following tasks are excluded from this Task Assignment unless later included through issuance of an amendment to this Task Assignment:

• A guarantee that the environmental regulatory agencies will approve permits for the Project;

• Upland site layout and design;

• Dredging design or permitting;

• Geotechnical investigations, including but not limited to, general surface conditions, soil bearing capacity, and potential settlement estimates;

• Numerical wave transformation, hydrographic, or sediment transport/morphologic modeling to assess hydrodynamic flushing, wave/structure interactions, long-shore and cross-shore sediment transport, or the potential impacts to adjacent shorelines or property beyond that mentioned within this scope of services Task 2;

• Mitigation design, permitting or property;

• Regulatory fees associated with the permits or permit application reviews;

• Submerged land lease surveying or recording;

• Construction permits and fees of any kind from the local municipality or county;

• Development of multiple conceptual shoreline stabilization alternatives beyond those described above;

DEP Agreement No. CN335, Task Assignment No. 1, Change Order No. 3, Page 3 of 5

• Additional natural resource or existing condition assessments that the DEP may require beyond those included within this Task Assignment (e.g., water quality or sediment quality assessments, etc.);

• RAI support outside of Consultants responsibilities described in this Task Assignment;

• Negotiations with State and/or Federal Agencies in regards to preparing requests for waiver of permit conditions considered unreasonable, inappropriate or irrelevant;

• Value Engineering or cost comparison for multiple project alternatives;

• Endangered or protected species monitoring (e.g., shorebirds, turtles, and/or sturgeon);

• Turbidity or other environmental monitoring; and

• Post-construction monitoring including but not limited to topographic/bathymetric surveys, natural resource surveys [e.g. seagrasses], and/or sand sampling/analyses that may be required by regulatory authorizations.

Services Provided by DEP The following tasks will be the responsibility of the DEP Project Manager:

a. Coordination with ANERR staff; and

b. Serve as liaison for any questions presented by stakeholders and press.

Note: As used in tasks, “Consultant” includes work performed by the Consultant and their sub-consultants.

Fee Summary

FEE SUMMARY

Sub-Task 1 – Preliminary Engineering Design $14,544.24

Sub-Task 2 – Tidal Exchange Analysis $4,591.55

Sub-Task 3.1 & 3.2 – Permit Drawings & Regulatory Permit Applications $10,728.60

Sub-Task 3.3 – Regulatory Coordination $5,983.56

Sub-Task 4.1 – 90% Construction Documents $15,716.64

Sub-Task 4.2 – Final 100% Construction Documents $5,599.65

Sub-Task 4.3 – Construction Change Order Document Revisions (Added per CO No. 1) $5,495.10

Sub-Task 5.1 – Bidding Administration Assistance $4,427.82

Sub-Task 5.2 – Pre-Construction Meetings and Submittal Review (Revised per CO No. 1) $6,356.40

Sub-Task 5.3 – Limited Construction Observation and Administration (Revised per CO No. 3) $18,088.20

Sub-Task 5.4 – Project Close-Out and Certification $4,834.62

Sub-Task 5.5 – Additional Bidding Administration Assistance (Added per Change Order No.2) $4,427.82

Sub-Task 6.1 – Bidding Administration Assistance (Added per CO No. 1) $3,930.90

Sub-Task 6.2 – Construction Observation and Initial Certification (Added per CO No. 1) $4,981.56

Sub-Task 6.3 – Final Certification of Marsh Vegetative Planting (Added per CO No. 1) $4,981.56

TOTAL $114,688.22

Project Schedule

DEP Agreement No. CN335, Task Assignment No. 1, Change Order No. 3, Page 4 of 5

Sub-Task 1 – Preliminary Engineering Design

The Consultant shall prepare the recommended preliminary design(s) within six (6) weeks of Task Order authorization, and the final preliminary design incorporating DEP/ANERR comments within two (2) weeks following the review meeting with the DEP Project Manager and ANERR staff.

Sub-Task 2 – Tidal Exchange Analysis

The Consultant shall commence Sub-Task 2 services upon completion of Sub-Task 1.

The Consultant shall submit the analysis and summary report within four (4) weeks of commencement of Sub-Task 2.

Sub-Task 3.1 & 3.2 – Permit Drawings & Regulatory Permit Applications

The Consultant shall commence Sub-Task 3 services upon completion and receipt of approval by the DEP Project Manager of Sub-Task 1 and 2. The Consultant shall submit to the DEP Project Manager the permit application package (including all supporting information) within eight (8) weeks of receipt of approval of Sub-Task 1.

The Consultant shall incorporate any comments from the DEP Project Manager and shall submit the revised permit application package to the regulatory agencies within two (2) weeks of receipt of comments from the DEP Project Manager.

Sub-Task 3.3 – Regulatory Coordination

The Consultant shall commence services under Sub-Task 3.3 immediately following submittal of the regulatory applications to the appropriate agencies. It is anticipated that the permit application processing and negotiations period (Sub- Task 3.3) will take approximately 6 to 12 months to complete. The Consultant will closely coordinate with the USACOE and other commenting agencies and respond to agency requests to assist in expediting the regulatory review process. The Consultant will provide the final authorizations to the DEP Project Manager within two (2) weeks of receiving all final regulatory authorizations.

Sub-Task 4.1 – 90% Construction Documents

The Consultant shall provide the 90% Construction Documents to the DEP Project Manager within eight (8) weeks of the Consultant’s receipt of the regulatory permits.

Sub-Task 4.2 – Final 100% Construction Documents

The Final Construction Documents shall be provided within three (3) weeks of the Consultant receiving the DEP Project Manager’s comments on the 90% Construction Documents.

Sub-Task 4.3 – Construction Change Order Document Revisions (Added per CO No. 1)

The Consultant shall provide the revised Construction Documents to the DEP Project Manager within three (3) weeks of the site visit and coordination meeting scheduled with ANERR and the DEP project manager.

Sub-Task 5.1 – Bidding Administration Assistance

a) Summary of Work and estimated quantities will be delivered to the DEP Project Manager with the Final Construction Documents (Sub-Task 4);

b) Attendance log and minutes from pre-bid meeting will be delivered to the DEP Project Manager within three (3) business days of the pre-bid meeting;

c) Within three (3) business days of the pre-bid meeting, the Consultant will submit to the DEP Project Manager any comments and questions posed by attendees during the mandatory site visit and any responses by the Consultant to comments and questions along with the name of attendee posing the question or comment and company they represent;

d) The schedule for Consultant’s support (responses to bidders’ questions, RFIs and clarification and interpretation of technical documents prepared by the Consultant during the bid process) will commence upon issuance of the advertisement for bids on the VBS and will continue through the DEP award of a construction contract.

DEP Agreement No. CN335, Task Assignment No. 1, Change Order No. 3, Page 5 of 5

Sub-Task 5.2 – Pre- Construction Meetings and Submittal Review (Revised per CO No. 1)

The Consultant will coordinate with the DEP Project Manager and attend the pre-construction meeting once DEP has officially awarded the construction contract.

The pre-construction meeting will be scheduled by the DEP Project Manager at a site on or near to the project at a date and time mutually agreed upon by all parties to attend. Minutes from the pre-construction meeting and comments on Contractors pre-construction submittals will be provided to the DEP Project Manager within one (1) week following the pre-construction meeting. The Notice of commencement (NOC) shall be provided to the DEP Project Manager upon receipt from and distribution to the regulatory agencies.

Sub-Task 5.3 – Limited Construction Observation and Administration (Revised per CO No. 1)

The Consultant shall visit the site the first week of construction and then periodically throughout construction. Construction observation reports from the Project site visits will be provided to the DEP Project Manager within one (1) week following the scheduled site visit.

Sub-Task 5.4 – Project Close- Out and Certification

The Consultant shall visit the site within one (1) week of notification from the Contractor for the substantial completion visit. The Consultant shall submit the final inspection punch list, substantial completion report, final permit submittals, and final statement of completion(s) within three (3) weeks of receipt of as-built drawings from the Contractor.

Sub-Task 5.5 Additional Bidding Administration Assistance (Added per Change Order No.

2)

a) Summary of Work and estimated quantities will be delivered to the DEP Project Manager with the Final Construction Documents (Sub-Task 4);

b) Within three (3) business days of the pre-bid meeting, the Consultant will submit to the DEP Project Manager any comments and questions posed by attendees during the mandatory site visit and any responses by the Consultant to comments and questions along with the name of attendee posing the question or comment and company they represent.

Sub-Task 6.1 – Bidding Administration Assistance (Added per CO No. 1)

The Consultant will commence with Sub-Task 6.1 services immediately following the completion of the living shoreline component (i.e. breakwater) of the project and these services will continue through the Department managed bidding process.

Sub-Task 6.2 – Construction Observation and Initial Certification (Added per CO No. 1)

The Consultant will commence with Sub-Task 6.2 services within 2 weeks of notification from DEP. The Consultant will prepare the final deliverables within 3 weeks following construction completion.

Sub-Task 6.3 – Final Certification of Marsh Vegetative Planting (Added per CO No. 1)

The Consultant shall prepare and submit the report expressing an opinion on plant survivability success within one (1) week following the 180-day vegetation warrantee inspection.