Attachment R.S - Report and Submittal Summary.pdf
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- Attached to
- Operations and Maintenance Support Services for the Eastern Regional Research Center - 12305B24R0014
- Solicitation number
- 12305B24R0014
About this file
This document summarizes submittals and reports required under a contract for operations and maintenance support services at the Eastern Regional Research Center in Wyndmoor, Pennsylvania. The contract requires regular reporting including monthly reports on scheduled work, backlog, out-of-service equipment, additional tasks, fuel and postage usage, vehicle inspections, and refuse amounts. Annual reporting includes personnel training, quality control plans, staffing plans, facility condition surveys, underground storage tank inspections, boiler emissions, safety equipment inspections, lighting maintenance plans, elevator inspections, and landscaping, pest control, and housekeeping plans. Ad hoc reporting covers security incidents, safety device failures, and asbestos and underground storage tank remediation. All submittals must be provided electronically in Microsoft Office format to the Contracting Officer and Contracting Officer's Representative.
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ERRC OPERATIONS AND MAINTENANCE SUPPORT CONTRACT
SUMMARY OF SUBMITTALS AND REPORTS
Submittal / Report Deliverable Title Freq.
Date Submitted
Distribution Comments RCVD COR File
1.0 Scope of Work
R.1.3.a Accountable Property Inventory A COR Y Submitted first business day of May.
R.1.3.b Government Provided Equipment Inventory A COR Y Submitted first business day of May.
R1.5 Personnel Training A CO Y Submit 30 calendar days after start of contract, Annually, and 5 business days after changes.
2.0 Work Management
S.2.0 Site Specific Business Continuity Plan A CO Y Submit 30 calendar days after start of contract, Annually, and 5 business days after changes.
R.2.0.a Scheduled Work W COR Y Every Thursday or as directed R.2.0.b Backlog and Out-of-Service Report W COR Y Every Thursday or as directed R.2.0.c Work Activities M COR Y First Thursday of each month or as directed R.2.0.d Monthly Additional Tasks Report M COR Y First Thursday of each month or as directed S.2.0.2 Site Specific Quality Control Plan A COR Y Submit 30 calendar days after start of contract, Annually, and 5 business days after changes.
S.2.7.a Contractor Staffing Plan A CO Y
Submit 30 calendar days before start of contract, Annually, and 5 business days after changes.
S.2.7.b Transition of Contract Performance R CO Y Submit 30 calendar days after start of contract, 5 business days after any changes.
R.2.8 Facility Condition Survey A COR Y Submit 30 calendar days after start of contract, Annually, 30 calendar days prior to new Option.
3.0 Administrative Services
R.3.1.2 Compressed Gas Cylinder Movement Report M COR Y Submit within five business days the following month.
R.3.2.a Security Activity Report D COR Y Daily Log, available upon government request R.3.2.b Security Incident Report R CO Y As needed R.3.3 ARS Vehicle Operation Record – ARS-715 M COR Y Submit within 5 business days the following month.
R.3.4 Postage Report M COR Y Submit within 5 business days of the following month
4.0 Safety
S.4.1.1 Asbestos Remediation Plan R CO Y As needed R.4.1.1.a Asbestos Removal Form R CO As needed R.4.1.1.b Asbestos Disposal Manifest R CO As needed R.4.1.3 Underground Storage Tank (UST) Inspection
Report A COR Y Submit 30 calendar days after start of contract, Annually, 30 calendar days prior to new Option.
R.4.1.4.1 Boiler House Emissions Report A COR Y Submit 30 calendar days after start of contract, Annually, 30 calendar days prior to new Option.
ERRC OPERATIONS AND MAINTENANCE SUPPORT CONTRACT
SUMMARY OF SUBMITTALS AND REPORTS
R.4.1.4.2 Fuel Usage Report M SO/COR Y Submit within five business days the following month.
R.4.1.4.3 Fuel Usage Report W SO/COR Y As needed R.4.2.a Record of Safety Device Failure R SO/CO Y As needed R.4.2.b Safety Equipment Inspection Report M COR Y Submit within five business days the following month.
R.4.3 Fire Alarm Testing Report A FE/COR Y Submit 30 calendar days after start of contract, Annually, 30 calendar days prior to new Option.
5.0 IT & COMM SVCS
6.0 Utility Services
S.6.2 Lighting Maintenance Plan A COR Y Submit 30 calendar days after start of contract, Annually, 30 calendar days prior to new Option.
R.6.4 Elevator and Hoisting Device Inspections A FE/COR Y Submit 30 calendar days after start of contract, Annually, 30 calendar days prior to new Option.
R.6.6.1.1 Boiler and Pressure Vessel Inspection A FE/COR Y Submit 30 calendar days after start of contract, Annually, 30 calendar days prior to new Option.
7.0 Facilities Services
S.7.2.1 Landscaping Plan A CO Y Submit 30 calendar days after start of contract, Annually, 30 calendar days prior to new Option.
S.7.2.4 Snow and Ice Removal Plan R CO Y As needed S.7.3.3 Pest and Vermin Control Plan A CO Y Submit 30 calendar days after start of contract, Annually, 30 calendar days prior to new Option.
S.7.3.5 Housekeeping Plan A CO Y Submit 30 calendar days after start of contract, Annually, 30 calendar days prior to new Option.
R.7.3.1 Vehicle Inspection Checklist (ARS-45) A COR Y Submit 30 calendar days after start of contract, Annually, 30 calendar days prior to new Option.
R.7.3.2 Refuse and Recycling Amounts by Waste
Stream M COR Y Submit within five business days the following month.
Note: All submittals and reports are to be emailed as attachments using Microsoft Office.
A – Annually Q – Quarterly M – Once per month W – Once per week D – Daily R – As required
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