Exhibit E.2 - QASP Attachment A – Functional Assessment Plan.pdf

QASP Attachment A: Functional Assessment Plan (FAP)

FUNCTIONAL ASSESSMENT PLAN

Assessment Levels (AL) Assessment Frequency (Freq) A – Annually Q – Quarterly M – Once per month BW – Once every 13-16 days W – Once per week R – As required

Method of Assessment (MOA) PS – Periodic Sampling VCC – Validated Customer Complaints UV – Unscheduled Visits CE – Customer’s Evaluation

AL1

Start assessment at this Level

AL2

Add this Level if Contractor performance for AL1 is Unsatisfactory

AL3

Add this Level if Contractor performance at AL1 or AL2 is Unsatisfactory

Note: Return to appropriate Assessment Level when performance improves.

Note: The first method listed in the MOA column below is the primary assessment method.

Spec Item Performance Objective Performance Standard MOA

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

2.0 WORK MANAGEMENT

The Contractor shall plan, organize, optimize, allocate, and manage resources to bring successful completion of this PWS with the results meeting appropriate scope, acceptable quality, timeliness and financial limitations of the ERRC

1. Maintain a single point of contact onsite for receipt of work requests;

2. Review work request for completeness, understanding and clarity. Vague and incomplete work requests shall be returned to the customer for clarification;

3. Notify ACO, QAS, and affected personnel at least 48 hours prior to any planned closures or interruption of utilities/services;

4. Inform the Government requestor (customer) when their work order is complete.

5. Meet with a representative from the Office of the Center Director monthly to review and discuss Reports R2.0.a, R2.0.b, and R2.0.c

PS

VCC

N/A

10%

5%

M

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

2.0.1 Work Management System

The current system COGZ shall track quality control, estimates, material, labor, equipment, scheduling and priorities.

The Contractor shall accurately maintain all records to include scheduled and completed dates, work performed, equipment, location, noted observations, material used, craft, and labor hours expended.

2.0.2 Quality Control

The Contractor shall accurately maintain all records to include scheduled and completed dates, work performed, equipment, location, noted observations, material used, craft, and labor hours expended.

The Contractor shall utilize the work management system to maintain a record of all SSQCP inspections, services performed, deficiencies in the quality, results, and any corrective actions taken shall be documented.

SSQCP inspection results shall be made available to the Government.

2.0.3 Records Management

The Contractor shall maintain a warranty log and file.

The Contractor shall provide updates to the Facility Engineer (FE) maintained “As Built Drawings” of any mechanical, electrical, structural changes and/or alterations completed by the Contractor.

2.1 ROUTINE WORK ORDERS

The Contractor shall perform service order work in a timely manner and ensure facilities, ground structures, personal property equipment and installed equipment and systems are restored to a safe, normal working condition and function properly.

1. Facilities, ground structures, personal property equipment and installed equipment and systems are restored to normal working condition, including recertification if applicable.

2. shall be responsible for the first 32 hours of labor and first $3,000 of replacement parts for all types of routine work per work order.

2.2 PREVENTIVE MAINTENANCE

(PM) PROGRAM

The Contractor shall develop and implement a PM program for facilities, utility systems, ground structures, personal property equipment, and installed equipment and systems to ensure

1. shall detail the work for all utilities, facilities, and installed equipment and systems.

2. Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule

3. PM is performed in accordance with manufacturers recommended procedures and OEM standards, Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced proper operation, to minimize breakdowns, and to maximize useful life.

Preventive maintenance shall be performed as scheduled in the existing preventive maintenance plan for all equipment and systems historically maintained as listed in Attachment A2.2.1.

and reference and technical documents.

4. No unscheduled system outages due to missed or improper maintenance.

5. Repairs within the Maintenance limit are accomplished prior to maintenance completion.

6. Notification of repair work exceeding the Maintenance limit is submitted to the KO within the specified time limit.

7. Reports are submitted as specified.

2.2.1 Preventive Maintenance

Schedules and Accomplishments

Planned preventive maintenance work shall be reported weekly. If work was not completed as scheduled, annotate on the next planned work schedule why performance was delayed

2.2.2 Preventive Maintenance Work

during Normal Business Hours

1. System shutdowns required for PM work are normally conducted during non-occupied hours.

2. Shutdowns required during normal business hours are coordinated with the COR/FOS/QAS at least 48 hours in advance.

2.3 CORRECTIVE MAINTENANCE

The Contractor shall take actions necessary to remediate Contractor or Government discovered deficiencies.

1. shall be responsible for the first thirty 32 hours of labor and shall be responsible up to $3000.00 of material for all types of corrective work for each work order.

2. shall maintain accurate records within the COGZ system to include scheduled and completion dates, work performed, craftsman type, time and materials expended, equipment ID, equipment description and craftsman notes.

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

2.4 ADDITIONAL WORK

Work proposed by the Government or Contractor which is not part of the routine operations and maintenance support for the ERRC but is within the scope of the contract.

This work shall not interfere with routine or preventative maintenance work.

Additional work shall be approved by the Government’s ACO prior to the work being performed.

Additional work proposals shall be completed within ten workdays of receipt of scope of work. The proposal shall include start date, breakdown of price to include craft and craft hours, material and subcontract price, and a projected completion date

R

2.5 WORK PRIORITIES

Work shall be prioritized to ensure the safety of the occupants, protection of ERRC assets, adequate support of research activities, and occupant comfort.

2.5.1 Priority 1 – Critical

requires immediate action essential for the protection of critical equipment, facilities, environmental conditions, health, safety, security, ongoing experiments and research programs, or the prevention of damage to property.

The Contractor shall immediately notify the Government with a corrective action plan which shall be initiated and pursued on continuous basis until permanent repairs are completed.

2.5.2 Priority 2 – Urgent

The work shall be attended to within one workday, and be completed within five working days, unless otherwise directed by the QAS/ACO.

At a minimum, 50% of the work requests shall be completed within one working day of receipt

2.5.3 Priority 3 – First In, First Out

The work shall be on a FIFO basis.

The remainder shall be completed within ten working days, unless otherwise directed or authorized by the

QAS/ACO.

2.6 WORK ALTERATIONS and

CHANGES

The original work order will be revised to reflect changes in scope or cost. The

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

QAS/ACO has final determination whether the change is within the original scope or an increase to the cost of the original work request. CO approval required.

2.7 TRANSITION OF WORK

PERFORMANCE

Far Clause 52.237-3 Continuity of Services

A

2.8 FACILITIES DEFICIENCY

REPORT

Infrastructure condition assessment

3.0 ADMINISTRATIVE SERVICES • Material Services

• Security

• Mail, Package, and Cargo

Processing

• Government Pennants

3.1 MATERIAL SERVICES The Contractor shall provide material

handling services including shipping and receiving, compressed gas distribution, dry ice reception, and reception of cryogenic liquids.

3.1.1 Shipping and Receiving

The Government will be responsible for associated transportation and packing material costs required to ship outgoing Government items.

The Contractor shall provide services as described in the PWS.

3.1.2 Supply and Inventory

Management ERRC has a contract to provide compressed gases, supply and store dry ice, and shall receive, handle, and deliver containers of cryogenic liquids.

The Contractor shall receive, store, issue, and deliver gasses in accordance with all Federal, State, and local laws and regulations. Gas cylinders shall be available to the government requester during normal business hours.

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

The Contractor shall coordinate with the supplier to receive dry ice and ensure that the quantities delivered match the manifest.

The Contractor shall coordinate with the vendor for deliveries of cryogenic liquids and ensure the quantities delivered match the manifest. Monitor the supply of such materials and notify the government as required.

The contractor shall forward manifests to the government purchasing agent, QAS, or COR.

3.2 SECURITY and MONITORING

SERVICES

Provide Daily activity reports and incident reports.

3.2.1 Security Training

All Contractor personnel shall receive ERRC new employee safety orientation on the specific hazards and responsibilities at the ERRC prior to assignment to duty and completed within 30 calendar days.

The Contractor shall provide annual refresher training to all Contractor personnel.

Q

3.2.2 Personnel Clearance

Procedures in accordance with:

http://hspd12.usda.gov

The Contractor shall submit completed REE NEIS PII Sheets, Attachment A.3.2.2 for each employee to the ACO no later than ten (10) working days after the start of the initial period of performance.

3.2.3 Watchperson Services

Priority One Response is required for life safety and research related issues.

Contractor shall provide uniformed watchperson security services for the ERRC location personnel, buildings, and equipment in accordance with http://hspd12.usda.gov/

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced industry standards and ERRC security practices.

3.3 FLEET MANAGEMENT

SERVICES

schedule vehicle maintenance, vehicle dispatch, update Government vehicle operation record, issue keys and gas cards during normal business hours.

The Government will be responsible for vehicle repair and fuel cost.

1. Ensure a minimum of 80% of vehicles are available during scheduled maintenance and performance of PWS 7.3.1;

2. Record services performed and expenses incurred in the individual automotive vehicle log book - AD- 187.

3. Arrange for repairs and service at qualified dealers to maintain vehicle and ensure warranty compliance (pickup and delivery of vehicles as necessary);

4. Add newly acquired vehicles into service and remove surplus vehicles.

3.4 MAIL SERVICES

provide incoming and outgoing mail service by USPS, and private carrier services during ERRC business hours.

The Government will be responsible for the cost of all postage and supplies required to send Government mail.

1. Sort, deliver, and pick-up mail once daily to the Administrative wing offices by 10 a.m.;

2. Re-direct displaced or lost mail.

Unidentified mail shall be delivered to the QAS unopened for identification;

3. Maintain, repair, and operate a postage machine with integral meter and electronic scale;

4. Notify AO as needed to avoid running out of postage;

5. Notify addressee or their agent of express or priority mail within one hour after receipt in the mail room;

6. Sort, classify, meter, and complete forms for all outgoing mail, including certified, return receipt, special

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced delivery, overnight, and international delivery;

7. Ensure that all metered outgoing USPS mail is ready for pick-up daily on the same day metered.

3.5 GOVERNMENT FLAGS and

PENNANTS

Government notification will be provided when flags are to be lowered to half-staff position, as well as length of time.

Display flags in accordance with USC;

Title 36; Chapter 10 (http://uscode.house.gov)

3.6 FOOD SERVICES

Coordinate access for a government provided vendor that maintain vending machines in unmanned cafeteria.

4.0 SAFETY – ENVIRONMENTAL

SERVICES and SAFETY

EQUIPMENT MAINTENANCE

Notify the QAS, FE and OSHA, upon discovery of inoperable life safety devices and safety system alarms (Priority One Response).

4.1 ENVIRONMENTAL Historically Subcontracted Work

[Contractor/Subcontracted]

4.1.1 Asbestos/Lead Remediation

Submittals and Reports

4.1.2 Asbestos Abatement 1) Shall be performed by an EPA/PA

certified Contractor and the certification shall be numbered by

EPA.

2) Air sampling shall be performed by an independent 3rd party Industrial Hygienist.

3) Material sampling will be performed by a National Institute of Standards and Technology Program certified lab using EPA testing methods.

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

4) Work is to be scheduled during normal working hours unless otherwise directed by the ACO.

5) If this work will have an impact on research or normal operations at the Center, sufficient advance notification to those affected is required.

6) Government notification is required at the start of the abatement or testing work to allow for real time inspection and evaluation of work performance. ACM removal shall be considered AW

4.1.2.1 Asbestos Abatement Reports 1. Contractors must submit copies of insurance, workers and supervisors state certifications, removal and monitoring plans, re-occupancy air sampling results, and the waste manifests for shipping and final waste site for review and approval by the ACO with the requests for additional funds.

2. This information shall also be sent to the QAS and OSHO.

3. Final waste manifest will be sent to the OSHO so information is available to satisfy regulatory reporting requirements

4.1.2.2 Asbestos Recognition Training The Contractor shall provide training to all maintenance personnel to properly recognize potential ACM

4.1.3 Storage Tank Systems Maintain and inspect the underground and aboveground storage systems per EPA, State and manufacturer’s operating and pollution control practices. Follow ERRC Spill

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

Prevention, Control, and Countermeasure plan (SPCC) plan

4.1.3.1 Underground Storage Tanks

(USTs)

The Contractor shall operate and maintain the three UST’s within Environmental Protection Agency (EPA) and State of Pennsylvania regulations 15,000G (2) #2 fuel oil for boilers, 2500G #2 fuel oil for boilers:

1. Provide emergency response personnel to respond to alarms initiated by the Automatic Tank Gauging System (ATG) or filling/pumping attendant, and immediately notify the ACO upon discovery of breach (Priority One Response);

2. Utilize the ATG to perform monthly tests, weekly log report as shown in A.2.1, and daily inventory monitoring utilizing the Veeder Root systems as established by the EPA, Pennsylvania DEP, and the manufacturer.

3. Perform annual inspection and continual service maintenance of the UST’s and monitoring systems according to the manufacturer’s instructions

4.1.3.2 Aboveground Storage Tanks

(AST)

The Contractor shall operate six AST’s within the EPA and the State of Pennsylvania regulations 6000G liquid nitrogen, 1000G diesel, 500G propane, 100G propane (2), 275G diesel. Of these, the contractor shall maintain and inspect the 1000G and 275G Diesel AST’s:

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

Perform inspections, and provide all required maintenance of the AST’s according to the manufacturer’s instructions.

4.1.4 Air Quality Emissions (EPA) The Contractor shall Annually test boiler stacks for efficiency air quality emissions. Correct emissions as necessary to maximize efficiency.

Record and report fuel usage per State of Pennsylvania issued operating permits

4.2 SAFETY EQUIPMENT

MAINTENANCE

Contractor shall maintain the existing PM schedule as defined in automated work management system for the inspection of all safety equipment.

4.3 SMOKE / FIRE SYSTEMS

MAINTENANCE and

DETECTION

1. Monitor, maintain, repair, inspect, test, and certify fire, smoke, heat detection, and sprinkler systems to provide uninterrupted service.

2. Inspection and servicing shall be conducted by qualified personnel certified by, Federal, State or Local authority, or by personnel/organization listed by a national testing laboratory for the servicing of fire alarm systems.

3. Contractor shall assume full liability for any accidental discharge caused during system testing.

4. All disruptive testing (initiating alarms and strobes) shall be completed during unoccupied hours and all enabling/disabling of smoke/fire systems shall be logged

4.4 Portable Fire Extinguishers

and Fixed Fire Suppression Systems

1. inspect, test, maintain, and recharge the facilities’ portable fire extinguishers and fixed fire

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced suppression systems annually per National Fire Protection Association and Pennsylvania State Fire Marshal codes and guidelines.

2. Coordinate the 5 year re-charging of extinguishers with the ERRC provided Annual Fire Extinguisher Training

5.0 IT / COMMUNICATION

SERVICES

Contractor is responsible for complying with the Government’s IT directives, policies, and procedures as listed in A.1.1

6.0 UTILITIES SERVICES

Contractor shall maintain and repair utilities services to include:

1. Metered utilities from the discharge of the utility owned metering device to the point of consumption (natural gas, electricity and water);

2. Non-metered utilities from point of use to the point of municipal connection (storm sewer, sanitary sewer and plumbing systems); and

3. Site generated utilities to include the generation device or system (HVAC systems, De-Ionized water system (DI), process chilled water, steam, vacuum, air, non-portable uninterruptible power supplies).

Work shall be performed in a manner that maximizes energy efficiencies while maintaining the original design intent or an approved deviation to include metered, non-metered, and site generated to ensure uninterrupted

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced service to the facility. Unscheduled utility interruptions require a Priority One Response

6.0.1 Affirmative Procurement of

Energy Efficient Parts and Supplies

1. Improvements should be made in the selection of materials utilized while replacing constituent parts of utility systems, provided that such improvement shall result in lowered operating cost or improved performance over the projected life of the system. This additional effort exceeding the actual in-kind replacement may be chargeable as an Additional Task.

2. Improvements shall be approved by the ACO before charges are incurred

6.1 LOGS and RECORDS Shall prepare and maintain monthly

meter reading logs and records to manage the utilities program. The format for the logs shall be made available for review and approval by the QAS/OSHO or other designee and reports shall be submitted to the QAS/OSHO as required by applicable regulations

As

Required

6.2 ELECTORAL

shall maintain and repair all electrical equipment that is integral to the ERRC.

The Contractor shall install new outlets and circuits as required to support new or relocated equipment. Electrical equipment and components can be categorized as follows: generating, premises wiring, utilization devices, and lightning protection systems

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

6.2.1 Electrical Generation • service point

• generators

• uninterruptible power sources

• switches and transformers

6.2.2 Electrical Premises Wiring See PWS

6.2.3 Electrical Utilization Devices See PWS

6.3 Electronic

1. shall maintain, test, modify, adjust, and repair electronic systems, controls, and components.

2. Diagnosis of malfunctioning electronic equipment shall be completed with a maximum down time of 48 continuous hours.

3. See PWS for Electronic services

6.3.1 Special Systems shall maintain the Haloguard™

refrigerant detection system and refrigerant monitoring stations in proper operational condition and certify as required; calibrating as required by EPA requirements regulating cooling equipment utilizing Hydro- Chlorofluorocarbon (HCFC) refrigerants

6.4 ELEVATORS and HOISTING

DEVICES

1. Maintain, repair, modify, certify and operate the facility hoisting devices to include elevators (freight, passenger, dumb-waiter, and handicapped), dock lift, hydraulic man lifts, fork lift, wheelchair lift, cranes and material handling devices in accordance with the

S

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

Pennsylvania State Fire Marshall, current edition of American National Standards Institute (ANSI) /American Society of Mechanical Engineers (ASME) 17.1 and 17.2.

2. Maintain current documentation of the safety inspections;

3. Priority One Response required.

The Government reserves the right to supply its own certified individuals and utilize the Government Owned material handling devices

6.5 PLUMBING and PIPED

SYSTEMS

shall monitor, replace, modify, adjust, and repair all plumbing, piping, steam and water distribution systems and equipment If repairs cannot be performed, the ACO shall be notified in writing of the problem with recommended solutions by close of business the following work day

6.5.1 Maintenance monitoring, repairing, replacing, maintaining, testing, modifying, and adjusting all plumbing equipment, fixtures, piping and systems

6.5.2 Insulation shall maintain and repair insulation on

existing, newly installed and repaired piping and equipment. Insulation materials and method of installation shall be in accordance with OSHA standards. R-value shall be equal to or exceed the R-value of the material removed or as specified on drawings.

Alternative insulation selected shall be appropriate for the conditions, shall reduce heat transfer to the maximum degree feasible, and shall be approved by the Facility Engineer prior to installation. Insulation shall be color

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced coded by banding or painting the insulation and stenciled as to service and flow direction

6.5.3 Pipe Identification All piping shall be color coded and identified to indicate the service and direction of flow by stencil or tags. Each valve shall be tagged as to the service and be given an identifying number.

Valve charts shall be provided for all new work and be maintained. Access to these records shall be provided to the ACO, Facility Engineer, and other designated personnel immediately upon request

6.5.4 Piping System Alarms Alarms and controls involving the piping systems are tested regularly and deficiencies are corrected within 24 hours of discovery. Typical systems with critical alarms are deionized and RO water quality and supply, fire sprinkler system flow and readiness alarms

6.5.5 Deionized, Demineralized and

RO Water Systems

1. shall maintain and repair deionized, demineralized, and RO water systems including changing filter banks, cartridges, and sanitizing systems as required. The system is designed to provide 1000 gallons per day at 35 gallons per minute.

2. The DI water produced shall meet the requirements of ASTM Type 1 Reagent Grade having resistivity of at least 18.5 Megohms.

3. The Contractor shall maintain the monitoring system at the treatment stations ensuring adequate water supplies. Conductivity, and water quality shall be monitored daily and deficiencies in the water quality

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced shall be reported to the QAS and FE immediately.

4. Repairs and adjustments are to be corrected once observed or when deficiencies are reported.

5. If service is to be interrupted, Center personnel shall be notified at least 5 work days in advance.

6. In the event repairs to these systems cannot be performed the ACO shall be notified in writing of the problem with recommended solutions by close of business on the next workday.

6.5.6 Steam and Water Distribution

Systems shall maintain, test, modify, adjust, and repair all steam and water distribution systems correcting observed or reported deficiencies

6.5.7 Pilot Plant Process Piping

Loops

Pilot Plant in the Pilot wing contain process piping including HP steam, condensate, compressed air, compressed nitrogen, process hot water, domestic cold water, process chilled water (50% Methanol, MTOH), natural gas, culinary steam, and DI water. The piping is arranged with service mains and multiple branch connections allowing flexible use to facilitate changing research needs. The Contractor shall maintain the equipment, service mains, and branches up to and including the first cut-out valve at each branch connection

6.5.8 Fire Protection and Fire

Suppression Systems shall maintain, test, modify, adjust, and repair facility active and passive fire protection and suppression systems.

Routine operations, maintenance and testing is covered under this contract.

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

6.5.8.1 Passive Fire Protection shall provide all maintenance, repair, and modifications necessary for all fire, smoke, heat dampers, both assemblies and penetrations, according to NFPA, UL, and manufacturer’s specifications to maintain the integrity of the rated system

6.5.8.2 Active Fire Protection

(Fire Suppression) shall provide all maintenance, repair, and modifications necessary for all fire protection systems according to NFPA, UL, and manufacturer’s specifications to maintain the integrity of the rated system. Notify the ACO/OSHO upon discovery of inoperable life safety devices and safety system alarms (Priority One Response). Unintended discharge costs associated with the Contractor activities will be the Contractor’s responsibility (wet/dry)

6.6 Heating, Ventilation, Air

Conditioning (HVAC) and Refrigeration

1. shall maintain the building conditions as listed in PWS 6.6.7.1

2. shall maintain, repair, modify, operate and ensure that all systems are operating at their maximum efficiency in accordance with the original sequence of operation.

3. Approval by the ERRC Facility Engineer shall be obtained prior to implementing any modifications or changes to the sequence of operations.

4. The Contractor shall maintain a water treatment program to provide the most economical, effective, and thorough protection available;

monitor water conditions and provide treatments as necessary, Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced perform quality tests of boiler water, cooling tower water, feed water, condensate return water, closed loop systems, and water softeners

6.6.1 Primary Boilers 1. shall maintain, repair, and modify

three fully automated dual fuel fired boilers, and one semi-automatic dual fuel fired boiler.

2. The Contractor shall install, maintain, modify, adjust, and repair to ensure continuous service is provided 24 hours a day, 7 days a week.

3. Steam pressures, water temperatures and levels are to be maintained at all times, and all piping, electrical and control systems are to be serviced and maintained.

4. shall make all necessary repairs and adjustments to boiler and chiller equipment to correct reported or identified deficiencies and maintains required operations. Repairs and adjustments shall be made in accordance with equipment specifications and manufacturers' instructions. If the Contractor is unable to make repairs to equipment, the ACO shall be notified with a written explanation of the problem and recommended solution by close of business the following work day.

5. Standby/backup equipment shall be available immediately for operation upon the discovery of problems with the primary equipment

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

6.

6.6.2 Auxiliary Boilers and Reboilers 1. shall operate, maintain, and repair three clean steam reboilers in the Chem Wing and Pilot Wing servicing air handler humidification.

2. shall maintain and repair two clean steam reboilers in the pilot plant servicing food research efforts.

6.6.3 Primary Chillers and Chilled

Water Systems

Chiller Plant Operations consists of a 500-ton and 750-ton electrically powered centrifugal water chillers, and a 100-ton heat exchanger operating directly with the cooling towers for winter use. Plant capacity is 1,250 tons, presently operating at 1,200 gpm at 10oF temperature rise; 42oF to 52oF.

The heat exchanger, controlled by the Building Automation System (BAS) is the preferred chiller weather permitting, and shall operate 24 hours a day, 7 days a week to ensure continuous service

6.6.4 Dedicated Units shall operate, maintain, and repair (1) dedicated unit for Room 2208C

6.6.5 Boiler and Other Pressure

Vessel Inspections shall conduct and witness annual inspections of all boilers and pressure vessels (fired and unfired) not later than September 30, in accordance with the Commonwealth of Pennsylvania regulations and the American Society of Mechanical Engineers (ASME) code for fired and unfired pressure vessels by an independent licensed and certified inspector. Pressure vessels with a

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced rating of 15 psi or more, a tank size of 6 inches in diameter or more, regardless of size, and vessels with a working pressure of 150 psi or more, regardless of size shall be inspected. Document the results and provide this documentation and a copy of the inspector’s report to the QAS and Facility Engineer within five (5) working days after receipt of the inspector’s report

6.6.6 Fuel Oil Establish and implement a schedule for

inspecting and stocking all fuel oil tanks and levels. Monitor and record fuel oil levels of bulk tanks using Veeder Root weekly to ensure that the supply does not fall below 25% of any tanks' capacity at any time Test fuel oil for water weekly, and remove water when noted. Test and treat oil to prevent algae growth and gelling. Cycle oil from back-up generator to boilers every five years

6.6.7 Ventilation Systems 1. shall maintain, modify, adjust, and repair all ventilating systems and related equipment in accordance with all applicable Federal, State, Local and Agency regulations, equipment specifications, and manufacturers' instructions.

2. shall operate and maintain all buildings at proper ventilation, air flow, and temperature year round.

3. shall adjust or repair to correct observed or reported deficiencies.

4. Shutdown of an HVAC system shall be approved by the ACO at least 5 working days in advance of the shutdown.

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

5. Response to emergencies involving the HVAC systems shall occur within 15 minutes after notification during duty hours and within 60 minutes during non-duty hours.

6. Failure or unscheduled outage of any laboratory exhaust system shall be reported to the QAS, OSHO, and users of the affected laboratory immediately

6.6.7.1 Heating and Air Conditioning

Systems

1. shall maintain, modify, adjust, balance and repair all heating and air conditioning equipment in accordance with applicable Federal, state, and local regulations, equipment specifications, and manufacturers' instructions to maintain proper temperature and humidity conditions in building spaces.

2. shall check and record daily temperature and humidity readings demonstrating buildings and controlled environmental rooms are maintained at specified conditions.

3. shall adjust and repair to correct observed or reported deficiencies.

Repairs requiring the shutdown of a system shall be approved by the QAS at least 5 working days in advance of the shutdown.

4. Emergency responses involving these systems are to be accomplished within 15 minutes of discovery

5. See PWS for additional info

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

6.6.8 Building Automation System 1. shall monitor continuously, maintain, and update the BAS monitoring lighting, essential building functions, and critical equipment such as: building and equipment environmental alerts, alarms, and malfunctions for facilities and specified equipment.

shall ensure that no monitoring points are in "operator priority" or that no points have been changed without prior approval by the Government.

2. shall coordinate with and obtain approval from the ERRC Engineer or designated Government representative prior to implementing energy conservation measures.

3. Work performed shall conform to manufacturer specifications using factory trained technicians.

4. Response time for emergencies during normal working hours shall be Priority One; during other times qualified technician(s) shall be onsite within two hours to commence repairs unless the situation is deemed critical

6.6.9 Refrigeration 1. shall maintain, adjust, balance, and

repair all refrigeration equipment in accordance with applicable Federal, state, and local guidelines, equipment specifications, manufacturers' instructions, and the preventive maintenance schedule.

2. Respond to emergencies involving building refrigeration systems, walk-in freezers and cold rooms, incubators, deep freezers, and all

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced other equipment that might jeopardize ongoing research work within 15 minutes after notification during duty hours and within 60 minutes during non-duty hours.

3. shall locate and diagnose malfunctions, adjust and repair to correct observed or reported deficiencies.

4. Repairs requiring shutdown of any system shall be approved by the QAS at least 48 hours in advance of planned work.

5. If the Contractor is unable to make timely repairs to equipment, the QAS shall be notified with a written explanation of the problem and recommended solution by close of business the following work day.

6. shall develop and implement a leak detection plan in compliance with applicable regulations to prevent environmental contamination.

7. Refrigerant handling shall be carried out by qualified, certified mechanics.

8. Recycling/reclaimant equipment shall be utilized and recycling and/or disposal plans shall be implemented.

9. Properly dispose of any liquid materials, refrigerants, cooling agents, oils, etc. in accordance with current OSHA, EPA, USDA, and local regulations

6.6.9.1 Installation and modification shall be responsible for minor installations of new, replacement, or moved refrigeration equipment. Ensure that the installation is done correctly, Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced and the equipment is functioning properly

6.6.10 Maintenance of Special

Environmental Rooms shall maintain the environmental rooms listed in Attachment A.6.6.10.

Contractor shall monitor environmental rooms during watchperson tours and document results

6.6.11 Maintenance and Repair of

Scientific Equipment

1. shall install, maintain, modify, adjust, and/or repair scientific equipment in accordance with manufacturers' specifications, and Federal, state, and local regulations.

2. Equipment repairs shall not interfere with laboratory operations and all safety precautions shall be observed when working in laboratories or other restricted areas.

3. Equipment shall not be removed from its location unless approved by the scientific requestor and QAS.

4. If the equipment is not serviceable, provide the QAS a written explanation of the problem and recommended solutions by close of business the next work day.

7.0 FACILITIES SERVICES shall perform Ground Services, General Services, and Scientific Support Services. The mission of Facility Services is to provide a clean, healthy, safe, comfortable, and aesthetically pleasing physical environment for staff and visitors in the most effective and efficient manner that supports the ERRC’s research mission

7.1 ARCHITECTURAL and

STRUCTURAL SERVICES

shall cut, shape, install, repair, modify, construct, fabricate, refinish, assemble

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced and maintain architectural and structural items for the interior and exterior envelopes and appurtenances of all ERRC buildings

7.2 GROUND SERVICES shall perform grounds maintenance and

improvements including: landscaping, fencing, storm sewer inlets/outlets, paved surfaces and signs

7.2.1 Landscaping The Contractor shall maintain grounds

in a manner that is aesthetically appealing and ensure the health of vegetation, flora, and arboreal landscapes. See PWS.

7.2.2 Fencing

shall maintain fences and appurtenances straight, plumb, sag free, and free from vegetation

7.2.3 Storm Sewer Inlets/Outlets shall maintain inlets to storm drains free from obstructions and debris to ensure proper drainage at all times

7.2.4 Paved Surfaces and Signs

1. shall clean, maintain and repair all paved surface areas, directional/informational signs, and crosswalks, in a condition to allow for clearly identifiable traffic patterns and parking areas ensuring the safe passage of personnel and vehicles.

2. shall restripe and fill potholes as required.

3. shall clean, maintain and repair all paved surface areas, directional/informational signs, and crosswalks, in a condition to allow for clearly identifiable traffic patterns and parking areas ensuring the safe passage of personnel and vehicles.

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

7.3 AUXILIARY SERVICES shall furnish labor and materials to

support the auxiliary services

7.3.1 Automotive and Lawn

Implements

1. Inspect, maintain, and clean all Government vehicles as shown in A.3.3 and equipment in accordance with manufacturer’s guidelines, and ARS Manual 221.1

2. Automotive services

3. Upon vehicle return, evaluate and ensure vehicle is ready for dispatch.

4. Vans will be dispatched with all seats installed unless otherwise requested

5. Lawn equipment services

6. See PWS.

CE

100%

7.3.2 Refuse and Recycling 1. shall maintain a facility refuse and recycling removal system for the collection and legal offsite disposal of all refuse and recyclable materials.

2. All refuse containers shall be emptied and returned in a clean state to their original location daily.

3. Full recycle containers shall be emptied and returned in a clean state to their original location.

4. Materials placed near a waste or recycling receptacle and marked “trash” or “recycle” shall be removed

7.3.2.1 Refuse refuse materials collected shall be

deposited in the proper dumpsters by the end of the workday.

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

7.3.2.2 Recycling 1. ERRC’s intent is to maximize the

collection of recycled materials, single-stream.

2. All recycling weight reports shall be submitted to the Environmental Management System (EMS) Coordinator.

3. shall coordinate the marshalling of the universal waste and Contractor generated hazardous wastes.

Universal and hazardous wastes disposal once delivered to the designated satellite accumulation areas shall be by the Government.

4. shall recycle construction materials

7.3.2.3 Bio-Hazardous Waste ERRC maintains a contract for the removal of bio-hazardous waste. Waste shall be provided for removal at designated locations autoclaved, boxed, weighed, and labeled

7.3.3 Pest and Vermin Control shall establish a program to maintain the facility free of insects and vermin.

Provide pest and vermin control services in accordance with the State of Pennsylvania and manufacture’s guidelines.

7.3.4 Housekeeping

shall maintain all ERRC facilities in a manner visibly appealing and hygienic to employees and visitors. The majority of housekeeping services shall be performed during non-business hours so as not to interfere with ERRC business. Certain housekeeping tasks shall be performed during normal business hours for: secured areas, autoclaved bio-hazardous waste, non-hazardous spill clean-up, conferences, inclement weather floor and mat

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced maintenance. Periodic cleaning requirements performed on weekends and/or holidays are subject to coordination with the ACO

7.3.4.1 Special Cleaning

Areas/Surfaces shall also maintain the following specialty surfaces: brass, stainless steel, brushed steel, porcelain, polishing and dusting display cases, changing/cleaning linens, furniture (public areas).

7.3.4.2 Floor, Baseboard, and Stair

Maintenance (Renovation and Restoration)

1. shall maintain the flooring surfaces free of dirt, dust, and debris.

2. desired finish is to be clean, sanitized and mirror-like.

3. Sweep and mop all floors, scrub, strip and wax tile floors; vacuum and shampoo carpets.

4. All carpets shall be shampoo/steam/chemically cleaned annually

7.3.4.3 Interior/Exterior Glass 1. Clean and keep all interior glass free from dirt, streaks and fingerprints. This considered routine work.

2. As requested clean the exterior windows. This is considered AW

7.3.4.4 Clean and Sanitize shall clean and sanitize

restrooms/showers, drinking fountains, plumbing fixtures, and interior tile/epoxy floors.

7.3.4.5 Clean 1. Dust (high and low), Low dusting is

all surfaces below 7ft and high dusting is all surfaces above 7ft;

2. Clean upholstered surfaces including chairs and sofas by dusting, vacuuming, and/or other methods as appropriate to the upholstery material.

Assessment Level Sample Size Freq

AL1 AL2 AL3 UOM

(total) Normal Reduced

3. Perform spot cleaning including carpets;

4. Remove trash (returning containers to their original location), litter, dirt, scuff marks, spots, and any foreign matter that precludes an acceptable appearance

7.3.5 Miscellaneous Tasks

7.3.5.1 Moving Center Items shall include 200 hours of general labor annually to be primarily used for moving items and may include providing labor for various tasks requiring less than one hour per task

7.3.5.2 Conference Room Set-up shall set-up and move tables and chairs in the auditorium and conference rooms for seminars, conferences, meetings, and classes including electronics.

MONTHLY PERFORMANCE ASSESSMENT SUMMARY

Contract #: _________________ Installation/Site:

Annex/sub-annex: __________________________ Month/Year:

Title

AL1 AL2/AL3 VCC Safety QMS review

Item E M N E M N Pos Neg Issue # Samples A U

2.0 Preventive Maintenance

(PM) Program

2.0.1 Work Management

System

2.0.2 Quality Control

2.0.3 Records Management

2.1 ROUTINE Work Orders

2.2 Preventive Maintenance

(PM) Program

2.2.1 Preventive Maintenance

Schedules and Accomplishments

2.2.2 Preventive Maintenance

Work during Normal Business Hours

2.3 Corrective Maintenance

2.4 Additional Work

2.5 Work Priorities

2.5.1 Critical Service Orders

2.5.2 Urgent Service Orders

2.5.3 FIFO Service Orders

2.6 Work Alterations and

Changes

2.7 Transition of Work

Performance

2.8 Facilities Deficiency

Report

3.0 Administrative Services

3.1 Material Services

3.1.1 Shipping and Receiving

3.1.2 Supply and Inventory

Management

3.2 Security Monitoring

Services

3.2.1 Security Training

3.2.2 Personnel Clearance

3.2.3 Watchperson Services

3.3 Fleet Management

Services

3.4 Mail Services

3.5 Government Flags and

Pennants

3.6 Food Services

4.0 Safety – environmental

Services and Safety Equipment Maintenance

AL1 AL2/AL3 VCC Safety QMS review

Item E M N E M N Pos Neg Issue # Samples A U

4.1 Environmental

4.1.1 Asbestos/Lead

Remediation Services

4.1.2 Asbestos Abatement

4.1.2.1 Asbestos Abatement

Reports

4.1.2.2 Asbestos Recognition

Training

4.1.3 Storage Tank Systems

4.1.3.1 Underground Storage

Tanks (USTs)

4.1.3.2 Aboveground Storage

Tanks (AST)

4.1.4 Air Quality Emissions

(EPA)

4.2 Safety Equipment

Maintenance

4.3 Smoke/Fire Systems

Maintenance and Detection

4.4 Portable Fire

Extinguishers and Fixed Fire Suppression Systems

5.0 IT / Communication

6.0 Utility Services

6.0.1 Affirmative Procurement

of Energy Efficient Parts and Supplies

6.1 Inspection and Testing

Program

6.2 Boilers and UPVs

6.2.1 Vertical Transportation

Equipment (VTE)

6.2.2 Other Recurring Services

Program

6.2.3 Grease Traps

6.3 Electronic

6.3.1 Special Systems

6.4 Elevators and Hoisting

Devices

6.5 Plumbing and Piped

Systems

6.5.1 Maintenance

6.5.2 Insulation

6.5.3 Pipe Identification

6.5.4 Piping System Alarms

AL1 AL2/AL3 VCC Safety QMS review

Item E M N E M N Pos Neg Issue # Samples A U

6.5.5 Deionized, Demineralized

and RO Water Systems

6.5.6 Steam and Water

Distribution Systems

6.5.7 Pilot Plant Process Piping

Loops

6.5.8 Fire Protection and Fire

Suppression Systems

6.5.8.1 Passive Fire Protection

6.5.8.2 Active Fire Protection

(Fire Suppression)

6.6 Heating, Ventilation, Air

Conditioning (HVAC) and Refrigeration

6.6.1 Primary Boilers

6.6.2 Auxiliary Boilers and

Reboilers

6.6.3 Primary Chillers and

Chilled Water Systems

6.6.4 Dedicated Units

6.6.5 Boiler and Other Pressure

Vessel Inspections

6.6.6 Fuel Oil

6.6.7 Ventilation Systems

6.6.7.1 Heating and Air

Conditioning Systems

6.6.8 Building Automation

System

6.6.9 Refrigeration

6.6.9.1 Installation and

modification

6.6.10 Maintenance of Special

Environmental Rooms

6.6.11 Maintenance and Repair

of Scientific Equipment

7.0 FACILITIES SERVICES

7.1 Architectural and

Structural Services

7.2 Grounds Services

7.2.1 Landscaping

7.2.2 Fencing

7.2.3 Storm Sewer

Inlets/Outlets

7.2.4 Paved Surfaces and Signs

7.3 Auxiliary Services

7.3.1 Automotive and Lawn

Implements

7.3.2 Refuse and Recycling

AL1 AL2/AL3 VCC Safety QMS review

Item E M N E M N Pos Neg Issue # Samples A U

7.3.2.1 Refuse

7.3.2.2 Recycling

7.3.2.3 Bio-Hazardous Waste

7.3.3 Pest and Vermin Control

7.3.4 Housekeeping

7.3.4.1 Special Cleaning

Areas/Surfaces

7.3.4.2 Floor, Baseboard, and

Stair Maintenance (Renovation and Restoration)

7.3.4.3 Interior/Exterior Glass

7.3.4.4 Clean and Sanitize

7.3.4.5 Clean

7.3.5 Miscellaneous Tasks

7.3.5.1 Moving Center Items

7.3.5.2 Conference Room Set-up

Comments:

Recommended Actions:

Technical Ratings (mark using "X")

E VG S M U

Overall Technical Rating for Recurring Work Overall Technical Rating for Non-Recurring Work

COR/FOS Signature: Date:

E = Standards Exceeded; M = Standards Met; N = Standards Not Met