12305B24R00140003.pdf

(x)

12305B24R0014 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

ARS-12305B

BELTSVILLE MD 20705

BLDG 003, RM 223, BARC-WEST

10300 BALTIMORE AVENUE

USDA ARS NEA AAO ACQ/PER PROP

02/21/20240003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/21/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Operations and Maintenance at the Eastern Regional Research Center, Wyndmoor, PA

Updates, changes, and answers on the continuation pages are hereby implemented.

Period of Performance: 06/01/2024 to 11/30/2029

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

DREUX M. JOHNSON

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

The due date for proposals is extended to Monday, April 8, 2024, 10:00 AM ET.

Schedule B has been updated to Schedule B - Rev. 2 - 19MAR2024.

Exhibit E.7 – Past Performance Questionnaire is hereby implemented. If a PPQ request has already been sent to the End-User/Client, please resend with this form.

AGAR Provision 452.215-71 is hereby changed as follows:

AGAR 452.215-71 – Instructions for the Preparation of Technical and Business Proposals (Sep 1999)

Offerors are responsible for submitting proposals and any modifications or revisions so as to reach the Government office designated below by the time and date specified below:

Date: April 8, 2024 Time: 10:00 AM Eastern Time Location: roger.ammons@usda.gov Point of Contact: Roger Ammons

Offerors shall submit both a Volume I- Technical Proposal and Volume II- Price Proposal in PDF format. Proposals must be sent electronically to roger.ammons@usda.gov. No hard copy proposals are required and will not be accepted. See Section L.3 for instructions for submission of proposals.

(End of Provision) (End of Change)

The Preventative Maintenance (PM) Plan paragraph under the Management Approach section of L.3.1.1 FACTOR 1 – MANAGEMENT APPROACH is hereby changed as follows:

• Preventative Maintenance (PM) Plan- The PM plan shall describe the approach and capability to achieve efficient operation of all equipment and systems, maximize equipment life, minimize downtime, and a system that identifies equipment needing upgrades or replacement. The plan should ensure all equipment covered in this RFP is continually accounted for, scheduled, documented, and completed as scheduled regardless of other work, projects, or workforce shortages. The plan shall include the Offeror’s proposed guides to be used for maintenance, their basis for establishing the equipment to receive a PM procedure or tour, and PM and tour schedules and PM and tour verification plan. The plan should include the Offerors ability to utilize COGZ Preventive Maintenance Software (COGZ) CMMS: receive and assign service request, schedule and assign work orders for repairs and preventative maintenance, input data for materials and hours.

(End of Change)

L.3.1.4 FACTOR 4 – PAST PERFORMANCE is hereby changed as follows:

Submission Requirements: Where the word “project” and/or “effort(s)” appears in RFP Sections L and M, it is understood to mean operation and maintenance (O&M) type work under a single contract. Examples of project effort submitted by Offeror may be projects performed for a State or Federal Government agency or for a commercial or private sector customer. If the Offeror is submitting projects or efforts performed under a “task order type contract”, each task order shall be considered a separate project. In other words, do not combine tasks order projects and present them as one project.

The Offeror must submit past performance information for the corporate experience submitted under Factor 2. A minimum of two (2) and a maximum of five (5) instances of its most “recent” and “relevant” past performance either as a prime contractor or subcontractor to demonstrate its company’s accomplishments on contracts similar to the effort required in this solicitation. If the Offeror submits more than five projects, only the first five projects shall be evaluated. For each corporate experience submitted for Factor 2, the Offeror shall submit a separate and fully completed Past Performance Questionnaire (PPQ). The burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

The contractor noted on the SF 33 is considered the Prime Contractor and Offeror. The Offeror is to provide its past performance information regarding recent and relevant efforts and the quality of those efforts to demonstrate its accomplishments and capabilities to successfully perform and accomplish the effort required by this RFP.

“Recent” is defined as O&M type project for which work is ongoing for at least 1-year or has been completed within the last 5 years.

“Relevant” is defined a single project that is similar and logically connected to the context of this solicitation in terms of scope (dollar value, size, project type, contract type) and magnitude of effort and complexities as the work described in the PWS.

Completed PPQs that were submitted in response to previous solicitations may NOT be submitted. Any past performance surveys/assessment/evaluation forms, other than the PPQ, are unacceptable submissions by the Offeror to evidence the quality of its past performance and will not be considered or evaluated.

The end-user/client is to provide completed PPQs directly to USDA ARS via email to roger.ammons@usda.gov. The offeror must ensure the end-user/client submits the PPQs before the proposal due date. PPQs received after the proposal receipt date will not be considered timely and will not be included in the Offeror’s proposal.

Subcontractor Submission Requirements. In addition to the offeror’s information on relevant past performance, the offeror shall provide information on the record of relevant past performance for any proposed subcontractor(s).

Subcontractor past performance must be recent and relevant. Completed PPQ(s) must be provided directly to USDA ARS via email to roger.ammons@usda.gov.

mailto:roger.ammons@usda mailto:roger.ammons@usda

Joint Venture Submission Requirements. Offerors submitting proposals as a Joint Venture (JV) shall obtain a Unique Entity ID (UEI) and be registered in the System for Award Management (SAM) in the name of the JV when a proposal has been submitted. If the Offeror is a JV, recent and relevant past performance information shall be completed by the JV entity. If the JV does not have shared experience, the past performance information shall be submitted for each JV partner. Offerors are still limited to a minimum of two (2) and a maximum of five (5) instances of past performance as a JV.

If the Offeror, that is the JV, cannot provide a sufficient number of projects as the JV to meet the requirement, the Offeror must provide “recent”, “relevant” past performance that has been performed as the JV, and then supplement the record with additional “recent”, “relevant” past performance that has been performed by any JV members in their individual capacities.

Offerors are still limited to a minimum of two (2) and a maximum of five (5) instances of past performance as an JV, regardless of the combination of JV instances and JV member instances.

If the Offeror, that is the 8(a) JV, has no “recent”, “relevant” past performance by the 8(a) JV, then members of the 8(a) JV must provide a combined total of no more than five (5) “recent”, “relevant” projects performed by either member of the (8)a JV that reflects the 8(a) JV member’s ability to perform the work required in the PWS.

Verification. The Government reserves the right to verify the past performance record in its entirety by reviewing CPARS, or other Government appraisal systems, or to interview owner or references. The Government may check any or all cited references to verify supplied information.

(End of Change)

The Preventative Maintenance (PM) Plan paragraph under M.4.1 FACTOR 1, MANAGEMENT APPROACH is hereby changed as follows:

Preventative Maintenance (PM) Plan- A Preventative Maintenance (PM) Plan will demonstrate the capability to comply with equipment and systems manufacturers’ recommendations for scheduled service procedures and service frequency. Demonstrated experience by the Offeror of implementing an effective PM plan. The Offeror shall have capability to utilize COGZ CMMS to document and ensure all equipment in this RFP are covered. USDA ARS will evaluate the offeror’s approach on how COGZ CMMS capabilities will be utilized to extend asset lifecycles, control costs, and allocate resources efficiently. USDA ARS will evaluate the offeror’s scheduling methodology in managing, scheduling, and completing preventative maintenance to keep assets at peak performance to minimize and mitigate downtime. USDA ARS will evaluate how workforce integration between the various equipment and systems will be achieved.

(End of Change)

Question 1: The RFP package did not include a Government-provided PPQ attachment. Will the Government please provide Offerors with a PPQ attachment to ensure uniformity of PPQs filled by customers and sent to the Government.

Answer 1 Update: A Government-provided PPQ is being provided as Exhibit E.7 – Past Performance Questionnaire. If a PPQ request has already been sent to the End-User/Client, please resend with this form. Proposal Due Date will be extended to Monday, April 8, 2024, 10:00 AM ET, to allow time for submission.

Question 2: Will the Government please allow Offerors to submit CPARS reports in lieu of PPQs?

Answer 2: A CPARS may supplement the PPQ but may not be used in lieu of.

Question 3: What is the Government's intent for having a Pre-Proposal Conference and a Site Visit?

Answer 3: The Government’s intent for having a Pre-Proposal Conference and Site Visit is improve the understanding of the requirement and promote an early exchange of information.

Question 4: Will the seniority list be provided for the existing staff, or should the contractor assume Day 1 seniority for the purpose of vacation and other union fringe benefits? If there should be another assumption for pricing, please provide the seniority level we should price to.

Answer 4: The seniority is as follows:

1. HVAC- 2/3/09

2. Mail Room/Shipping Receiving Clerk-7/5/94

3. Custodian-10/1/18

4. Custodian-1/17/99

5. Laborer-9/5/17

6. Carpenter-2/19/13

7. Plumber-6/8/09

8. Boiler Operator-11/2/20

9. Equipment Operator-3/2/07

10. Controls Tech-2/9/98

11. Boiler Operator-7/13/21

12. Custodian-4/13/98

Question 5: Will the site use COGZ or MAXIMO or both? Does the contractor need licensing?

Answer 5: COGZ is provided by the government. No licensing by the contractor is required.

Question 6: Please provide a list of current subcontractors.

Answer 6: See Attachment A.4.1.

Question 7: Are there tie offs for cleaning the outside of the windows?

Answer 7: No.

Question 8: Please confirm the Government requires all asbestos work to be performed by subcontract as opposed to in house.

Answer 8: See PWS para 4.1.2.

Question 9: What is the response time for Priority One calls? A 15-minute requirement was listed for refrigeration services but was not referenced in the Priority One work description.

Answer 9: See PWS para 2.5.1.

Question 10: Will the Government replace the materials referenced in 1.3 of the PWS as they are used?

Answer 10: See PWS para 1.3.

Question 11: Does the Government have separate workload history on upgrades, structure and equipment work or are they contained in the provided historical data?

Answer 11: Capital improvements completed outside of the O&M contract will be made available to the successful bidder.

Question 12: Will you please list the incumbent contractors? (BAS, Boilers, Chillers, Fire, Generator, Water treatment, Security Etc.) This information is needed to provide consistent maintenance to this equipment and to attain history on the equipment.

Answer 12: See Question 6.

Question 13: Will you please provide current contract award value?

Answer 13: See Attachment A.2.4.

Question 14: What is the current staffing level?

Answer 14: See Question 4 listing current CBA positions.

Question 15: How many shared liability repairs are there annually?

Answer 15: On average, the Government has added funds to three or four corrective repair tasks per year totaling approximately $20,000.00 per year.

Question 16: Will a copy of the Contractor walk-thru sign in sheets be supplied?

Answer 16: No.

Question 17: Is Infrared testing required every year?

Answer 17: This question is too vague to answer.

Question 18: Is pressure vessel testing required every year or every two years?

Answer 18: See PWS para 6.6.1 and 6.6.4.

Question 19: What inspections will be due in the base year?

Answer 19: All.

Question 20: Is the contractor required to have at least 1 person on site during all core coverage hours or available during core coverage hours?

Answer 20: See PWS para 2.0 – 6 And 7.

Question 21: Please clarify required KEY staff.

Answer 21: See Question 20.

Question 22: As the Solicitation does not mention evaluation of Affiliate Experience, Per FAR 15.305(a)(2)(iii) "The evaluation should take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition", will the government confirm they will allow ANC Companies to utilize their affiliate/predecessor companies to count toward their past performance requirements and be scored equally against competitor past performance?

Answer 22: Per M.4.4, “Only the past performance information of the Prime Contractor named on the signed Standard Form 33 and of major subcontractors will be evaluated. The experience of the Offeror’s principal officers, key employees, related companies, such as a parent company, affiliate or subsidiary, or its various subdivisions will not be considered the past performance of the Offeror.” Only the past performance information of the Prime Contractor and of major subcontractors will be evaluated.

Question 23: Does the Government anticipate the admin support service desk personnel to be a separate person from the PCC or can they be the same person?

Answer 23: See PWS para 2.0.

Question 24: Is it the offerors responsibility to do the filing for permits and paying for environmental requirements?

Answer 24: No.

Question 25: Arc Flash Studies: Does the government include arc flash study or arc flash study updates in the requirements of this contract? If so, will the government please provide the electrical system one-line drawing so the contractor can get pricing for this requirement?

Answer 25: No. The government will address arc flash study updates if work is accomplished that alters the potential of maintained components.

Question 26: May the contractor subcontract the asbestos and lead abatement requirements for all asbestos and lead abatement work included in the contract?

Answer 26: See Question 8.

Question 27: Is the contractor responsible for laboratory systems beyond the normal infrastructure of the integrated facility systems such as air handlers, steam traps, ventilation, etc.?

Answer 27: See Attachment A.2.2.1.

Question 28: How many deliveries per week on average does the site receive that the contractor is responsible to accept and warehouse?

Answer 28: On average, 28 packages per week, three freight deliveries per week, and five mail deliveries per week.

Question 29: To what extent do U.S. Mail distribution operations go? To each office or drop boxes?

Answer 29: Administrative wing mail is delivered. Chemical and Pilot Wing mail is distributed to drop boxes in the mail room.

Question 30: Is the contractor responsible for filing environmental compliance documents such as spill protection control and countermeasures plans, air pollution control district permits, underground fuel storage tank registering, etc.?

Answer 30: The contractor is responsible for providing the information to the government via required reports for the Government submittal.

Question 31: Will the government be publishing the square footage of the facility?

Answer 31: See Attachment A.7.3.4.2.

Question 32: Are there any substantial changes in the solicitation from the previous contract?

Answer 32: The PWS and attachments delineate the requirements for this solicitation.

Question 33: Is the building listed on the Historical Registry?

Answer 33: The building is not on the historic registry, but many of the buildings are over 50 years old and the government confers with SHPO for exterior modification in those cases.

Question 34: Within Factor 4 of the volume 1 “Technical Proposal” we provided Past performance information to substantiate Factor 2 corporate experience. Section L states in L.3.1.4 FACTOR 4 – PAST PERFORMANCE “Any past performance surveys/assessment/evaluation forms, other than the PPQ, are unacceptable submissions by the Offeror to evidence the quality of its past performance and will not be considered or evaluated”. Since the PPQs were to be delivered directly to the USDA ARS by the end user, we provided Past Performance write-ups for each project discussed in Factors 2&4. Are contractor past performance write-ups in the technical acceptable?

Answer 34: No.

Question 35: Will the Government please allow Offerors to use font size 10 Times New Roman for text in tables and graphics?

Answer 35: No.

Question 36: PWS 6.6.1 - The Government states "Contractor shall staff Boiler Plant on a continuous basis from Dec 1st - April 1st." Is it the Government's intent to staff 7/24 for this period?

Answer 36: Yes.

Question 37: F.3, Reporting Requirements, states "In addition to reporting called out in the clauses and provisions, the Contractor shall provide the following deliverables/reports to the ACO by the specified due dates." There is a listing of some 35 deliverables. The deliverables list shown contains no due dates.

Additionally, a review of PWS Appendix 2 also does not show any specified due dates. Will the Government please provide due dates for the Submittals listed?

Answer 37: See Attachment R.S.

Question 38: Regarding the Preventive Maintenance Plan, the Section L requirement states "The plan should include the Offerors ability to utilize Maximo CMMS: receive and assign service request, schedule and assign work orders for repairs and preventative maintenance, input data for materials and hours."

The Section M requirement states "The Offeror shall have capability to utilize Maximo CMMS to document and ensure all equipment in this RFP are covered. USDA ARS will evaluate the offeror’s approach on how Maximo CMMS capabilities will be utilized to extend asset lifecycles, control costs, and allocate resources efficiently." However, there is no mention of Maximo CMMS in the PWS. Is it USDA's intent to migrate to Maximo from COGZ during the next contract? If so, how will the costs be covered?

Will the Government please clarify? If not migrating to Maximo from COGZ during the next contract, will the Government please change all Maximo references to COGZ in the RFP?

Answer 38: All references to Maximo have been changed to COGZ.

Question 39: Exhibit E.5 - Will the Government require the contractor to perform work on unannounced, additionally awarded holidays by the President or other Government entity to the current Federal holidays listed in the RFP? If so, will the Government reimburse the contractor for the double time premium rates required by this section? Will the Government please estimate how many occurrences per year if the Government is not reimbursing?

Answer 39: See PWS para 1.6 for observed holidays. Administrative leave occasionally offered to federal employees does not alter the operating hours or requirements of the center and are not holidays.

Question 40: Will the Government please clarify if tradesmen need to possess a journeyman card from their perspective trade halls, or if a certification/license such as a boiler operator license or EPA HVAC certification is sufficient?

Answer 40: See PWS para 2.0.4 and 6.6.1.

Question 41: Will the Government please provide Attachment A.2.1 as an Excel document?

Answer 41: No, we are unable to provide attachments in other formats.

Question 42: Will the Government please confirm that all the requirements in "(1) Experience Modification Rate (EMR) (Safety Statistics)" are not included in the 75-page limit?

Answer 42: Only information provided on accidents shall not count towards the page limit as per the last sentence in L.3.1.3(1).

Question 43: Schedule B - Regarding "AW Price – Option Period V - 6 Months" (row 81), this formula is different from the other periods and creates a disconnect in balancing to the DBA AW and SCA AW tabs.

Will the Government please consider changing the hours on the DBA AW and SCA AW to reflect 6 months instead of 1 month as well as changing this formula to match the other periods? This would allow for the correct budget values to be reflected on the DBA AW and SCA AW tabs for the Extension period.

Answer 43: No. But some adjustments were made. Schedule B has been updated to Schedule B - Rev. 2 -

19MAR2024.

Question 44: Schedule B - Regarding "Total Price - Option Period V - FAR Clause 52.217-8 Option to Extend Services" (row 9), this formula is incorrect. Will the Government please consider changing the hours on the DBA AW and SCA AW to reflect 6 months instead of 1 month as well as changing this formula to read from rows 69 and 81 (Extension periods). This would eliminate any confusion between all the tabs.

Answer 44: Schedule B has been updated to Schedule B - Rev. 2 - 19MAR2024.

Question 45: Schedule B Headers and Footers appear to be from another effort. Will the Government please confirm that Offerors are to replace these with current RFP information?

Answer 45: Schedule B has been updated to Schedule B - Rev. 2 - 19MAR2024.

Question 46: Will the Government please allow Offerors to submit the Phase-In Transition Plan schedule in 11x17 format?

Answer 46: No.

Question 47: The list of vendors in Attachment A.4.1 includes Reuter-Haney for annual switchgear maintenance. The list of maintained equipment in Attachment A.2.1 only includes main building switchgear and does not provide additional information on size or capacity. Will the Government please provide additional information as to the expectation for the annual service? Does this include the substation that feeds the facility? This is critical as the cost to perform this level of maintenance can exceed $75,000 annually.

Answer 47: See PWS 6.2 Contractor maintenance responsibility includes switches and transformers. The 13.5kV switchgear, transformers and all lower voltage equipment are included.

Question 48: Are tables, charts, and graphics subject to the 12 Times New Roman requirement in the Technical Volume? Typically, tables, charts, and graphics are allowed to be a smaller font than the rest of the document.

Answer 48: Yes.

Question 49: What overall contract data should the contractor provide when writing to past performance projects, i.e. contract name, contract number, value, period of performance, etc.?

Answer 49: A Government-provided PPQ is being provided as Exhibit E.7 – Past Performance Questionnaire. If a PPQ request has already been sent to the End-User/Client, please resend with this form. Proposal Due Date will be extended to Monday, April 8, 2024, 10:00 AM ET, to allow time for submission.

Question 50: Solicitation L.3.1.4 - In the first paragraph, second sentence, the government states, "A minimum of two (2) and a maximum of five (5) instances of its most “recent” and “relevant” past performance either as a prime contractor to demonstrate its company’s accomplishments on contracts similar to the effort required in this solicitation." The word either is used in this sentence, but there is no

or. Will the government please clarify what this sentence is intended to say?

Answer 50: The sentence should read “A minimum of two (2) and a maximum of five (5) instances of its most “recent” and “relevant” past performance either as a prime contractor or subcontractor to demonstrate its company’s accomplishments on contracts similar to the effort required in this solicitation.”

Question 51: PWS 1.2 - This section of the PWS states, "The Contractor shall be responsible for the first thirty 32 hours of labor and shall be responsible up to $3,000.00 of material for all types of corrective work for each work order." While the government has provided Work Order History and Historical Pricing Data, it does not define which work orders are included in the liability threshold. Will the government please provide historical data on the number of work orders that have been above this threshold?

Answer 51: See Question 15.

Question 52: PWS 6.6.1 - This section of the PWS states, "The Contractor shall staff the boiler plant on a continuous basis from December 1 through April 1." Is it the government's intent that the contractor have a licensed operator/mechanic on site, 24 hours a day, 7 days a week December 1 through April 1?

Answer 52: Yes. See Question 36.

Question 53: In the previous Q&A released, the government indicated that offerors will be required to create their own PPQ to send out. How does the government intend to ensure that PPQs are providing consistent and adequate information from all offerors? Will the government provide general outlines, information, or questions that they expect to be included on the PPQ?

Answer 53: A Government-provided PPQ is being provided as Exhibit E.7 – Past Performance Questionnaire. If a PPQ request has already been sent to the End-User/Client, please resend with this form. Proposal Due Date will be extended to Monday, April 8, 2024, 10:00 AM ET, to allow time for submission.

Question 54: To confirm, are we required to have security guards on staff, and to man the guardhouses at the gates? Is this coverage 24/7?

Answer 54: See PWS para 3.2.3.

Question 55: Are security guard personnel covered by the SCA Wage Determination or the CBA? If the SCA WD, what labor category has historically been applied (i.e., Guard I, Guard II, etc.)?

Answer 55: SCA Wage determination. Guard I.

Question 56: What is the staffing requirement for key personnel?

Answer 56: See Answer 21.

Question 57: Is the contractor required to have staff (custodial, mechanical, guard, etc.) onsite other than first shift and on weekends?

Answer 57: See PWS para 1.0. and 6.6 Onsite watchperson is required continuously, at all times, without exception.

Question 58: In Attachment_A.7.3.4.2_Schedule_of_Flooring_Surfances, the total square footage is 133,944. However, the building appears to be approximately 50,000 square feet per floor, with four floors, with a total of 200,000 square footage. Please confirm if the contractor is to use the 133,944 square footage for cleanable footage, or the 200,000 square feet.

Answer 58: The square footage of record has been provided in attachment A.7.3.4.2.

Question 59: PWS 2.1 - Would the Government please provide history for corrective work under the 32 hour / $3000 threshold?

Answer 59: See Attachment A.2.1 and Question 15.

Question 60: PWS 3.6 - What services would the contractor be responsible for under Food Services?

Answer 60: See PWS para 3.6.

Question 61: PWS 7.2 - Would the Government provide approximate area/size covered 7.2.1 Landscaping, 7.2.2 Fencing, and 7.2.4 Paved Surfaces and Signs?

Answer 61: The campus is approximately 16 acres.

Question 62: PWS 7.3.4 - Would the Government please provide approximate square footage for cleaning services?

Answer 62: See Attachment A.7.3.4.2

Question 63: Attachment A.2.1 - Is the Government able to provide the attachment in a more user-friendly format? (i.e.., Microsoft Excel)

Answer 63: See Question 41.

Question 64: Attachment A.2.2.1 - Is the Government able to provide the attachment in a more user-friendly format? (i.e., Microsoft Excel). Also, please provide size, make and model of each item on the list?

Answer 64: See Question 41.

Question 65: Does the seniority list provided include all incumbent contractor labor, or is that just the Collective Bargaining covered labor?

Answer 65: The list in question 4 applies to current CBA employees.

Question 66: Would the Government consider issuing an extension to the proposal due date to allow for adequate time to put together a comprehensive response?

Answer 66: Proposal Due Date will be extended to Monday, April 8, 2024, 10:00 AM ET.

Question 67: Will the Government allow for charts, tables, and graphics to be a font size smaller than 12-point? (i.e., 10-point)

Answer 67: No.

Question 68: In Section L.3.1.4, the Government states: “In addition to the offeror’s information on relevant past performance, the offeror shall provide information on the record of relevant past performance for any proposed subcontractor(s). However, in Section L.3.1.2, the Government states: “If an offeror is utilizing experience of subcontractors, the proposal shall clearly demonstrate how the subcontractor will have meaningful involvement in the performance of the contract.” Based on this wording, can the Government confirm that any proposed subcontractor must submit at least one recent and relevant project under Corporate Experience and Past Performance? If subcontractors are required to submit past performance and corporate experience information, can the Government confirm if the subcontractor experience counts as one of the minimum 2, maximum 5 projects requirement as stated in the RFP?

Answer 68: If the experience of subcontractors is being used for Corporate Experience, they would count towards the minimum/maximum projects and must also be included in relevant past performance. Proposed subcontractors that would not be used for Corporate Experience just need to be included in relevant past performance.

Question 69: Will the Government consider increasing the page count limit on Volume I from 75 pages to 100 pages to allow ample space to respond comprehensively?

Answer 69: No.

Question 70: Will a current list of Contractor owned equipment be made available?

Answer 70: No, the Government does not have an inventory of contractor owned equipment.

Question 71: Is the Contractor allowed to propose a CMMS solution?

Answer 71: Yes.

Question 72: Are there any limitations on the equipment to be used in any areas? KaiVac for janitorial as an example.

Answer 72: This question is too broad to answer.

Question 73: When preparing pricing, should Contractors consider Day One seniority for purposes of vacation, etc.? Or can a roster with seniority be provided?

Answer 73: See Question 4.

Question 74: Have the elevators, HVAC units, and boilers been maintained to the manufacturer recommended standards?

Answer 74: See PWS para 1.1.

Question 75: PWS 2.5.1 states that Priority 1 work requires “immediate action.” Does that include weekends and after hours?

Answer 75: Yes.

Question 76: Is the Front Desk Receptionist a contract requirement?

Answer 76: The Watch Person is posted at the Front Lobby during business hours.

Question 77: As a PPQ was not included with the RFP, we were delayed in sending them to our customers. Respectfully request a three-day proposal due date extension to Monday, April 1st to provide our customers a few extra days to complete the PPQ and submit to the USDA.

Answer 77: A Government-provided PPQ is being provided as Exhibit E.7 – Past Performance Questionnaire. If a PPQ request has already been sent to the End-User/Client, please resend with this form. Proposal Due Date will be extended to Monday, April 8, 2024, 10:00 AM ET, to allow time for submission.

Question 78: Attachment A.7.3.5 - Will the Government please define the services requested in “Floor Refinish B”, “Floor Refinish C” and “Floor Refinish D”?

Answer 78: Floor Refinish D sweep, dry-mop, vacuum spot clean as discovered. Floor Refinish C wet mopping/vacuum. Floor Refinish B strip and wax/rug shampooing.

END