Attachment A.7.3.1 – ARS 45 Annual Vehicle Inspection Checklist.pdf

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Operations and Maintenance Support Services for the Eastern Regional Research Center - 12305B24R0014
Solicitation number
12305B24R0014
Issued by

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This document contains a request for proposal for operations and maintenance support services for a federal research facility. The solicitation seeks proposals for services including maintenance, repairs, and custodial work to be performed at the USDA Agricultural Research Service Eastern Regional Research Center located in Wyndmoor, Pennsylvania. Interested offerors are invited to attend a pre-proposal conference on March 8th and an optional site visit on March 11th, with registration required by March 8th for the site visit. Proposals are due based on the solicitation number 12305B24R0014. The NAICS code for this procurement is 561210 and the small business size standard is $47 million. Additional details on the scope of work and proposal requirements are provided in attachments to this solicitation document.

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Other files

File Type Posted
12305B24R00140004.pdf PDF
Schedule B - Rev. 3 - 21MAR2024.xlsx XLSX spreadsheet
Exhibit E.7 – Past Performance Questionnaire.docx DOCX document
Schedule B - Rev. 2 - 19MAR2024.xlsx XLSX spreadsheet
12305B24R00140003.pdf PDF
Pre-Proposal Conference - Recording - 12305B24R0014 ERRC OandM.mp4 MP4 file
Pre-Proposal Conference Slides - 12305B24R0014 ERRC OandM.pptx PPTX presentation
Pre-Proposal Conference Minutes - 12305B24R0014 ERRC OandM.pdf PDF
12305B24R00140002.pdf PDF
12305B24R00140001.pdf PDF
Attachment A.1.0 – Maps and Floor Plans for the ERRC.PDF PDF
Schedule B.xlsx XLSX spreadsheet
Attachment A.6.6.9 – Special Environmental Rooms.pdf PDF
Attachment R.7.3.2 - Sample Report.pdf PDF
Attachment A.2.4 – Historical Pricing Data.pdf PDF
Attachment A.1.3 – Available Government Property and Materials.pdf PDF
Attachment R.S - Report and Submittal Summary.pdf PDF
Attachment A.3.2.2.b – Declaration for Federal Employment OF 306.pdf PDF
Attachment S - Submittal Registry.pdf PDF
Attachment A.6.4 – List of Elevators and Hoisting Devices.pdf PDF
Exhibit E.6 - Collective Bargaining Agreement Wage Determination.pdf PDF
Attachment A.6.3.1.2 - Door Security and Intrusion Detection System Equipment.pdf PDF
Attachment A.1.4.1 – Government Furnished Services via Contracts.pdf PDF
Attachment A.2.2.2 – Preventive Maintenance Schedule.pdf PDF
Exhibit E.2 - QASP Attachment A – Functional Assessment Plan.pdf PDF
Attachment A.2.2.1 – Historically Maintained Equipment.pdf PDF
Attachment R.4.3 - Sample Report.pdf PDF
Attachment A.7.1 – Key Request Form.pdf PDF
Attachment R.3.1.2 - Sample Report.pdf PDF
Exhibit E.1 - Quality Assurance Surveillance Plan.pdf PDF
Attachment R.2.0 - Sample Report - Combined.pdf PDF
Attachment A.3.2.2.a – REE NEIS PII Sheet.pdf PDF
Attachment A.7.3.4 – Housekeeping Matrix.pdf PDF
Attachment R.6.6.1.1 - Sample Report.pdf PDF
Attachment A.2.1 – Work Order History.pdf PDF
Exhibit E.5 - Collective Bargaining Agreement.pdf PDF
Exhibit E.3 - Construction Wage Rate Requirements Statute.pdf PDF
Attachment A.1.1 – Listing of Applicable Codes, Regulations and Documents.pdf PDF
Attachment R.4.1.4 - Sample Report.pdf PDF
Attachment A.1.2 – Listing of Known Confined Spaces.pdf PDF
Attachment A.6.6.4 – List of Pressure Vessels.pdf PDF
12305B24R0014.pdf PDF
Attachment A.4.1 – Historically Subcontracted Work - Contractor-Subcontracted.pdf PDF
Exhibit E.4 - Service Contract Labor Standards Wage Determination.pdf PDF
Attachment A.7.3.4.2 – Schedule of Flooring Surfaces.pdf PDF
Attachment R.6.4 - Sample Report.pdf PDF
Attachment A.3.3 – Inventory of Government Owned Vehicles.pdf PDF
Attachment 1 - Performance Work Statement ERRC OM - 08JAN24.pdf PDF
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VEHICLE INSPECTION CHECK LIST

VEHICLE NO. TAG NO. MILEAGE

INSTRUCTIONS: Retain the original in the vehicle. Mail one copy to your Servicing Personal Property Section.

Code: O = OK X = Adjustment Made R = Repairs Needed

YEAR MAKE MODEL

DATE REGION

ENGINE and UNDERHOOD Code Repair Estimate

1. Radiator, Cap, Hoses, Coolant

2. Belts: Fan, Alternator, Power Steering

3. Water Pump

4. Carburetor Air Cleaner

5. Carburetor Adjustment

6. Manifold Heat Control Valve

7. Head Bolts and Manifold Bolts

8. Engine Mounting Bolts

9. Fuel Pump Pressure

10. Timing, Spark Plugs, Points

11. Compression

12. Battery: Connections, Charge, Water Level

13. Alternator and Regulator

14. Check for oil leaks

15. Oil Level, Filter, Breather Cap

16. PCV Valve

17. Windshield Washer Fluid

18. Air Conditioner, Freon Gas

19. Power Steering, Oil Level

20. Electronic Ignition System

21. EPA Exhaust Emission Test (where required)

CHASSIS

22. Front End Alignment

23. Front Wheel Bearings

24. Wheel Lug Bolts

25. Steering Tie Rods, Drag Link, Idler Arm

26. Shock Absorbers

27. Spring and Body "U" Bolts

28. Drive Shaft

29. Universal Joints

30. Differential

31. Muffler, Exhaust System

32. Tailpipe, Hangers

33. Brakes: Foot and Hand

34. Brake Cylinders, Brake Fluid Reservoir

35. Automatic Transmission

36.

37.

(Bands, Linkage, Fluids, etc.)

Repair EstimateCodeBODY

38. Headlights, Alignment

39. Taillights, Back-Up Lights, Stop Lights

40. Turn Signals, 4-Way Flashers

41. Parking, Clearance Lights

42. Glass

43. Doors, Hood and Trunk (Fit and Latches)

44. Body Bolts

45. Bumpers

46. Paint, General Appearance

47. Door Locks

48. Lock, Spare Tire (Trucks)

49. Endgate or Tailgate

50. Windshield Wipers and Washers

51.

52.

INTERIOR

53. Brake Pedal Travel

54. Parking Brake

55. Clutch Pedal (Free play of ¾ inch)

56. Mirrors

57. Horn Operation

58. Instrumentation Operation, Switches, Dashlights

59. Seat Belts, Shoulder Harness (Anchor Bolts, etc.)

60. Defroster, Heater

61.

MISCELLANEOUS

62. Tires (Condition and Pressure)

63. Winch Mechanism

64. Road Test

65. License Plates (Brackets and Bolts)

66. Jack and Lugwrench

67. Door and Dashboard Decals

68. Emergency Kit

69. Cost of Inspection (Labor)

70. Repairs Made

71.

72.

Yes No

NAME AND ADDRESS (Custodian or Operator) NAME AND ADDRESS OF FIRM MAKING INSPECTION

Form ARS-45 (9/83) USDA-ARS

SUB-TOTAL TOTAL REPAIR ESTIMATE $

This form was electronically produced by USDA/ARS/OCIO/EASB.

73.

c:\\docume~1\\admini~1.for\\mydocu~1\\accounts\\usda2\\origin~1\\set3~1\\ars45.wpf Administrator D:20050417123807- 04'00' D:20050426133037- 04'00'

VEHICLE INSPECTION CHECK LIST

VEHICLE NO.

TAG NO.

MILEAGE

INSTRUCTIONS: Retain the original in the vehicle. Mail one copy to your Servicing Personal Property Section.

Code: O = OK X = Adjustment Made R = Repairs Needed

YEAR

MAKE

MODEL

DATE

REGION

ENGINE and UNDERHOOD Code Repair Estimate

1. Radiator, Cap, Hoses, Coolant

2. Belts: Fan, Alternator, Power Steering

3. Water Pump

4. Carburetor Air Cleaner

5. Carburetor Adjustment

6. Manifold Heat Control Valve

7. Head Bolts and Manifold Bolts

8. Engine Mounting Bolts

9. Fuel Pump Pressure

10. Timing, Spark Plugs, Points

11. Compression

12. Battery: Connections, Charge, Water Level

13. Alternator and Regulator

14. Check for oil leaks

15. Oil Level, Filter, Breather Cap

16. PCV Valve

17. Windshield Washer Fluid

18. Air Conditioner, Freon Gas

19. Power Steering, Oil Level

20. Electronic Ignition System

21. EPA Exhaust Emission Test (where required)

CHASSIS

22. Front End Alignment

23. Front Wheel Bearings

24. Wheel Lug Bolts

25. Steering Tie Rods, Drag Link, Idler Arm

26. Shock Absorbers

27. Spring and Body "U" Bolts

28. Drive Shaft

29. Universal Joints

30. Differential

31. Muffler, Exhaust System

32. Tailpipe, Hangers

33. Brakes: Foot and Hand

34. Brake Cylinders, Brake Fluid Reservoir

35. Automatic Transmission 36.

37.

(Bands, Linkage, Fluids, etc.)

Repair Estimate Code

BODY

38. Headlights, Alignment

39. Taillights, Back-Up Lights, Stop Lights

40. Turn Signals, 4-Way Flashers

41. Parking, Clearance Lights

42. Glass

43. Doors, Hood and Trunk (Fit and Latches)

44. Body Bolts

45. Bumpers

46. Paint, General Appearance

47. Door Locks

48. Lock, Spare Tire (Trucks)

49. Endgate or Tailgate

50. Windshield Wipers and Washers 51.

52.

INTERIOR

53. Brake Pedal Travel

54. Parking Brake

55. Clutch Pedal (Free play of ¾ inch)

56. Mirrors

57. Horn Operation

58. Instrumentation Operation, Switches, Dashlights

59. Seat Belts, Shoulder Harness (Anchor Bolts, etc.)

60. Defroster, Heater 61.

MISCELLANEOUS

62. Tires (Condition and Pressure)

63. Winch Mechanism

64. Road Test

65. License Plates (Brackets and Bolts)

66. Jack and Lugwrench

67. Door and Dashboard Decals

68. Emergency Kit

69. Cost of Inspection (Labor)

70. Repairs Made 71.

72.

Yes No NAME AND ADDRESS (Custodian or Operator)

NAME AND ADDRESS OF FIRM MAKING INSPECTION

Form ARS-45 (9/83)

USDA-ARS

SUB-TOTAL

TOTAL REPAIR ESTIMATE

This form was electronically produced by USDA/ARS/OCIO/EASB.

73.

70. Repairs made. Check if Yes.: 0
Check if No.: 0
Enter date using format MM/DD/YYYY.:
Mileage.:
Year.:
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Total repair estimate. :
Vehicle inspection check list. Enter vehicle number.:
Tag number.:
Make.:
Model.:
Region.:
Engine and underhood. 1. Radiator, Cap, Hoses, Coolant. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 1.:
2. Belts: Fan, Alternator, Power Steering. :
3. Water pump. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 3.:
4. Carburetor Air Cleaner. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 4.:
5. Carburetor Adjustment. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 5.:
6. Manifold Heat Control Valve. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 6.:
7. Head bolts and manifold bolts. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 7.:
8. Engine mounting bolts. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 8.:
9. Fuel pump pressure. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 9.:
10. Timing, spark plugs, points. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 10.:
11. Compression. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 11.:
12. Battery: Connections, charge, water level. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 12.:
13. Alternator and regulator. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 13.:
14. Check for oil leaks. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 14.:
15. Oil level, filter, breather cap. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 15.:
16. PCV Valve. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 16.:
17. Windshield washer fluid. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 17.:
18. Air conditioner, freon gas. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 18.:
19. Power steering, oil level. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 19.:
20. Electronic ignition system. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 20.:
21. EPA Exhaust emission test (where required). Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 21.:
Chassis. 22. Front end alignment. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 22.:
23. Front wheel bearings. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 23.:
24. Wheel lug bolts. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 24.:
25. Steering tie rods, drag link, idler arm. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 25.:
26. Shock absorbers. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 26.:
27. Spring and body "U" bolts. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 27.:
28. Drive shaft. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 28.:
29. Universal joints. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 29.:
30. Differential. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 30.:
31. Muffler, exhaust system. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 31.:
32. Tailpipe, hangers. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 32.:
33. Brakes: Foot and hand. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 33.:
34. Brake cylinders, brake fluid reservoir. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 34.:
35. Automatic transmission (Bands, linkage, fluids, etc.). Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 35.:
36. Miscellaneous. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 36.:
37. Miscellaneous. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 37.:
Body. 38. Headlights, alignment. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 1.:
39. Taillights, Back-up lights, Stop lights. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 2.:
40. Turn signals, 4-way flashers. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 3.:
41. Parking, clearance lights. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 4.:
42. Glass. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 5.:
43. Doors, hood and trunk (Fit and latches). Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 6.:
44. Body bolts. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 7.:
Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 8.:
46. Paint, general appearance. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 9.:
47. Door locks. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 10.:
48. Lock, spare tire (Trucks). Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 11.:
49. Endgate or tailgate. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 12.:
50. Windshield wipers and washers. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 13.:
51. Miscellaneous. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 14.:
Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 15.:
Interior. 53. Brake pedal travel. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 16.:
54. Parking brake. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 17.:
55. Clutch pedal (Free play of 3/4 inch). Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 18.:
56. Mirrors. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 19.:
57. Horn operation. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 20.:
58. Instrumentation operation, switches, dashlights. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 21.:
59. Seat belts, shoulder harness (Anchor bolts, etc.). Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 22.:
60. Defroster, heater. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 23.:
61. Miscellaneous. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 24.:
Miscellaneous. 62. Tires (Condition and pressure). Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 25.:
63. Winch mechanism. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 26.:
64. Road test. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 27.:
65. License plates (Brackets and bolts). Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 28.:
66. Jack and lugwrench. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 29.:
67. Door and dashboard decals. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 30.:
68. Emergency kit. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 31.:
71. Miscellaneous. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 34.:
72. Miscellaneous. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 35.:
72. Miscellaneous. Enter code. Check for OK, Mark X for Adjustment made, Enter R for Repairs needed. Line 35.:
36. Miscellaneous. :
36. Miscellaneous. :
51. Miscellaneous. :
52. Miscellaneous. :
61. Miscellaneous. :
71. Miscellaneous. :
72. Miscellaneous. :
Name and address (Custodian or operator). Line 1.:
Name and address of firm making inspection. Line 1.:
Repair estimates. Line 35.:
72. Miscellaneous. :

File details come from the government source that posted it. Updated .