Pre-Proposal Conference Slides - 12305B24R0014 ERRC OandM.pptx

Pre-Proposal Conference Solicitation 12305B24R0014

ERRC O&M

March 7, 2024 Contracting Officer – Dr. Dreux Johnson Contract Specialist – Roger Ammons Facilities Operations Specialist – Tim Toal Resident Engineer – Neil Goldberg

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General Notes This conference is being recorded Please post your information in the chat for attendance purposes Name, Title/Role, Company Represented, Email Address Place questions in the chat during the conference During the questions section at the end of the presentation you may raise your hand and you will be unmuted to ask your question The agenda and recording (if allowed) will be placed in the solicitation on SAM.gov within the next few days Please let me know if the audio breaks or lags by raising your hand during the presentation or using the chat function

AGENDA

Project Overview Solicitation Overview Site Visit Information Questions Our discussion of each section shown on the agenda will be brief and generally highlight areas of importance to assist you in preparing your proposal.

If a statement is made that is inconsistent with the solicitation requirements, you should submit your proposal based on the solicitation. Changes to the solicitation will be made in writing in the form of amendments.

The Eastern Regional Research Center (ERRC) is one of four Regional Research Centers of the Agricultural Research Service (ARS), U.S. Department of Agriculture (USDA). The ERRC is home to the nation’s leading scientists and engineers who solve problems facing the U.S. today and tomorrow with fundamental, applied, and developmental research on agricultural commodities including milk, meat, poultry, fats, oils, rendered protein, grains, fruits, vegetables, and energy crops.

The majority of research is conducted in the main building within two laboratory wings. The original building was constructed in 1940. Due to continuous upgrades and renovations, ERRC is very modern with respect to laboratory design and system condition.

This purpose of this requirement is to provide full range of operations and maintenance support of the research at ERRC.

The successor contractor is to provide facility services creating a clean, healthy, safe, comfortable, and aesthetically pleasing physical environment for staff and visitors to the ERRC in the most cost effective and efficient manner that supports the Center’s research mission. These services shall be provided to the entire complex which includes the existing structures, renovated facilities, new construction, infrastructure, and utilities.

The Contractor shall provide all necessary labor, all necessary supervision, all necessary equipment, all necessary parts, and all necessary materials (except for those identified by the Government) to support the ERRC mission statement twenty-four hours per day, seven days a week.

Current Contract:

SUNIK LLC

12505B19D0001 Current Expiration Date: April 30, 2024

We do anticipate exercising an Option to Extend Services to June 30, 2024, to allow a month overlap with the Transition Period of the new contract.

Solicitation Overview Download all solicitation documents from SAM.gov Send all questions and requests for information to Roger Ammons at roger.ammons@usda.gov All questions must be received no later than 9:00 AM EST, March 15, 2024 All proposals must be received no later than 5:00 PM EST, March 27, 2024, via email to Roger Ammons at roger.ammons@usda.gov Please do not include links to documents in your emails. There is a high probability that they will be quarantined by our system and not received.

This procurement is a competitive 8(a) set aside.

A public bid opening will not occur. This is a request for proposals and not a sealed bid.

Source selection will be made based on “best value” to the Government under FAR 15. Award may be made to other than the low bid.

This is a combination Firm Fixed Price and Indefinite Delivery/Indefinite Quantity Service type contract.

The Government will award a Firm Fixed Price, Indefinite Quantity Contract to the responsible Offeror whose proposal (technical proposal and price proposal), conforms to the RFP and is the best value to the Government.

Scope The Contractor shall furnish all necessary personnel, materials, supplies, services, and equipment to include rental equipment to operate and perform Operations and Maintenance support at the U.S. Department of Agriculture, Agricultural Research Service, Eastern Regional Research Center, Wyndmoor, Pennsylvania in accordance with the terms and conditions and the Performance Work Statement (PWS).

Period of Performance Transition: June 1, 2024 – June 30, 2024 Base Year: July 1, 2024 – May 31, 2025 Option Year 1: June 1, 2025 – May 31, 2026 Option Year 2: June 1, 2026 – May 31, 2027 Option Year 3: June 1, 2027 – May 31, 2028 Option Year 4: June 1, 2028 – May 31, 2029 Option to Extend Services: June 1, 2029 – November 30, 2029

CLIN Structure The Base Year and each Option Year will have two CLINs.

The first CLIN is the fixed price Routine Work CLIN.

The second CLIN is the IDIQ Additional Work CLIN.

The Additional Work CLIN for the Base Year will actually be effective for the Transition Period also. This is so task orders can be issued to the new contractor for jobs that cannot be completed by the expiration of the previous contract.

Please follow the instructions for proposal submission in Section L.3 of the solicitation A complete package should contain the following:

Standard Form (SF-33) - Signed offer (Sections A through K of the solicitation package) This includes the Schedule B worksheet included in the solicitation. Please only input numbers into the highlighted cells on each tab. The remaining cells will auto populate Joint Venture Agreement (if applicable) Volume I- Technical Proposal Volume II- Price Proposal

Please the evaluation factors and basis for award in Section M of the solicitation The Government shall award based on a tradeoff process. The solicitation requires the evaluation of technical and price factors. The following factors will be used:

Factor 1. Management Approach Factor 2. Corporate Experience Factor 3. Safety Factor 4. Past Performance Factor 5. Price.

Section M.4 of the solicitation goes into detail on the evaluation methodology that will be used for each factor

Final Notes:

Please sign all amendment forms / acknowledge the amendments on the bid Check SAM.gov for amendments BEFORE submitting your proposal If you submit the proposal early, check for amendments again before the proposal due date Review all clauses and provisions Offerors are cautioned that their offers may be considered non-responsive if they include any qualifications, including but not limited to price escalation reservations

Site Visit Information A site visit will be conducted as follows:

Site Visit Information If you wish to attend the site visit, please send an email to roger.ammons@usda.gov, neil.goldberg@usda.gov, and timothy.toal@usda.gov with the title “12305B24R0014 Site Visit Registration” with the attendee name(s), along with company information. Contractors must be registered to attend the site visit. If Contractors are not registered, they will not be permitted on the site visit. The site visit registration deadline is March 8, 2024, at 9:00 AM ET, any registration request received after the deadline will not be accepted.

Questions?

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