Attachment 7 Pre-Award Survey (SF1408).pdf
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- 80LARC25R7001_JSHIFT
About this file
Standard Form 1408 (SF 1408) is a Preaward Survey of Prospective Contractor (Accounting System) document used to evaluate a potential contractor's accounting system for federal contract award eligibility. The form contains two sections: Section I for recommendation and Section II for a detailed evaluation checklist that assesses the accounting system's compliance with federal accounting principles and requirements.
The evaluation checklist comprehensively reviews multiple accounting system attributes, including: proper cost segregation, contract cost identification, labor tracking, cost allocation methods, financial reporting capabilities, and system reliability for future contract pricing. Key assessment areas include verifying the system's ability to: segregate direct and indirect costs, identify costs by contract, maintain appropriate timekeeping and labor distribution records, exclude unallowable costs, provide required financial information, and support progress payment requests. The checklist is designed to ensure the prospective contractor's accounting system meets federal government standards for contract financial management and reporting.
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SECTION I - RECOMMENDATION
YES
YES, WITH A RECOMMENDATION THAT A FOLLOW ON ACCOUNTING SYSTEM REVIEW BE PERFORMED AFTER CONTRACT AWARD (Explain in 2. NARRATIVE)
NO (Explain in 2. NARRATIVE)
PREAWARD SURVEY OF
PROSPECTIVE CONTRACTOR
(ACCOUNTING SYSTEM)
SERIAL NUMBER (For surveying activity use)
PROSPECTIVE CONTRACTOR
OMB Control Number: 9000-0011 Expiration Date: 10/31/2026
Paperwork Reduction Act Statement - This information collection meets the requirements of 44 U.S.C. § 3507, as amended by section 2 of the Paperwork Reduction Act of 1995. You do not need to answer these questions unless we display a valid Office of Management and Budget (OMB) control number. The OMB control number for this collection is 9000-0011. We estimate that it will take 24 hours to read the instructions, gather the facts, and answer the questions.
Send only comments relating to our time estimate, including suggestions for reducing this burden, or any other aspects of this collection of information to: U.S.
General Services Administration, Regulatory Secretariat Division (M1V1CB), 1800 F Street, NW, Washington, DC 20405.
1. PROSPECTIVE CONTRACTOR'S ACCOUNTING SYSTEM IS ACCEPTABLE FOR AWARD OF PROSPECTIVE CONTRACT
2. NARRATIVE (Clarification of deficiencies and other pertinent comments. If additional space is required, continue on plain sheets of paper.)
IF CONTINUATION SHEETS
ATTACHED - MARK HERE
b. TELEPHONE NUMBER (include area code)
b. TELEPHONE NUMBER (include area code)
c. DATE SIGNED
c. DATE REVIEWED
3. SURVEY
MADE BY
4. SURVEY
REVIEWING
OFFICIAL
a. SIGNATURE AND OFFICE (Include typed or printed name)
a. SIGNATURE AND OFFICE (Include typed or printed name)
AUTHORIZED FOR LOCAL REPRODUCTION
Previous edition is NOT usable
STANDARD FORM 1408 (REV. 1/2014)
Prescribed by GSA - FAR (48 CFR) 53.209 -1(f)
SECTION II - EVALUATION CHECKLIST
MARK "X" IN THE APPROPRIATE COLUMN (Explain any deficiencies in SECTION I NARRATIVE) YES NO
NOT
APPLI-
CABLE
1. EXCEPT AS STATED IN SECTION I NARRATIVE, IS THE ACCOUNTING SYSTEM IN ACCORD WITH
GENERALLY ACCEPTED ACCOUNTING PRINCIPLES APPLICABLE IN THE CIRCUMSTANCES?
2. ACCOUNTING SYSTEM PROVIDES FOR:
a. Proper segregation of direct costs from indirect costs.
b. Identification and accumulation of direct costs by contract.
c. A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives. (A contract is final cost objective.)
d. Accumulation of costs under general ledger control.
e. A timekeeping system that identifies employees' labor by intermediate or final cost objectives.
f. A labor distribution system that charges direct and indirect labor to the appropriate cost objectives.
g. Interim (at least monthly) determination of costs charged to a contract through routine posting of books of account.
h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions.
i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract.
j. Segregation of preproduction costs from production costs.
3. ACCOUNTING SYSTEM PROVIDES FINANCIAL INFORMATION:
a. Required by contract clauses concerning limitation of cost (FAR 52.232-20 and 21) or limitation on payments
(FAR 52.216-16).
b. Required to support requests for progress payments.
4. IS THE ACCOUNTING SYSTEM DESIGNED, AND ARE THE RECORDS MAINTAINED IN SUCH A MANNER THAT ADEQUATE, RELIABLE DATA ARE DEVELOPED FOR USE IN PRICING FOLLOW-ON ACQUISITIONS?
5. IS THE ACCOUNTING SYSTEM CURRENTLY IN FULL OPERATION?
(If not, describe in Section I Narrative which portions are
(1) in operation, (2) set up, but not yet in operation,
(3) anticipated, or (4) nonexistent.)
STANDARD FORM 1408 (REV. 1/2014) BACK
SECTION I - RECOMMENDATION
YES
YES, WITH A RECOMMENDATION THAT A FOLLOW ON ACCOUNTING SYSTEM REVIEW BE PERFORMED AFTER CONTRACT AWARD (Explain in 2. NARRATIVE) NO (Explain in 2. NARRATIVE)
PREAWARD SURVEY OF
PROSPECTIVE CONTRACTOR
(ACCOUNTING SYSTEM)
SERIAL NUMBER (For surveying activity use)
PROSPECTIVE CONTRACTOR
OMB Control Number: 9000-0011 Expiration Date: 10/31/2026 Paperwork Reduction Act Statement - This information collection meets the requirements of 44 U.S.C. § 3507, as amended by section 2 of the Paperwork Reduction Act of 1995. You do not need to answer these questions unless we display a valid Office of Management and Budget (OMB) control number. The OMB control number for this collection is 9000-0011. We estimate that it will take 24 hours to read the instructions, gather the facts, and answer the questions. Send only comments relating to our time estimate, including suggestions for reducing this burden, or any other aspects of this collection of information to: U.S. General Services Administration, Regulatory Secretariat Division (M1V1CB), 1800 F Street, NW, Washington, DC 20405.
1. PROSPECTIVE CONTRACTOR'S ACCOUNTING SYSTEM IS ACCEPTABLE FOR AWARD OF PROSPECTIVE CONTRACT
2. NARRATIVE (Clarification of deficiencies and other pertinent comments. If additional space is required, continue on plain sheets of paper.)
IF CONTINUATION SHEETS
ATTACHED - MARK HERE
b. TELEPHONE NUMBER (include area code)
b. TELEPHONE NUMBER (include area code)
c. DATE SIGNED
c. DATE REVIEWED
3. SURVEY MADE BY
4. SURVEY REVIEWING OFFICIAL
a. SIGNATURE AND OFFICE (Include typed or printed name)
a. SIGNATURE AND OFFICE (Include typed or printed name)
AUTHORIZED FOR LOCAL REPRODUCTION
Previous edition is NOT usable
STANDARD FORM 1408 (REV. 1/2014)
Prescribed by GSA - FAR (48 CFR) 53.209 -1(f)
SECTION II - EVALUATION CHECKLIST
MARK "X" IN THE APPROPRIATE COLUMN (Explain any deficiencies in SECTION I NARRATIVE)
YES
NO
NOT APPLI-CABLE
1. EXCEPT AS STATED IN SECTION I NARRATIVE, IS THE ACCOUNTING SYSTEM IN ACCORD WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES APPLICABLE IN THE CIRCUMSTANCES?
2. ACCOUNTING SYSTEM PROVIDES FOR:
a. Proper segregation of direct costs from indirect costs.
b. Identification and accumulation of direct costs by contract.
c. A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives. (A contract is final cost objective.)
d. Accumulation of costs under general ledger control.
e. A timekeeping system that identifies employees' labor by intermediate or final cost objectives.
f. A labor distribution system that charges direct and indirect labor to the appropriate cost objectives.
g. Interim (at least monthly) determination of costs charged to a contract through routine posting of books of account.
h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions.
i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract.
j. Segregation of preproduction costs from production costs.
3. ACCOUNTING SYSTEM PROVIDES FINANCIAL INFORMATION:
a. Required by contract clauses concerning limitation of cost (FAR 52.232-20 and 21) or limitation on payments (FAR 52.216-16).
b. Required to support requests for progress payments.
4. IS THE ACCOUNTING SYSTEM DESIGNED, AND ARE THE RECORDS MAINTAINED IN SUCH A MANNER THAT ADEQUATE, RELIABLE DATA ARE DEVELOPED FOR USE IN PRICING FOLLOW-ON ACQUISITIONS?
5. IS THE ACCOUNTING SYSTEM CURRENTLY IN FULL OPERATION?(If not, describe in Section I Narrative which portions are
(1) in operation, (2) set up, but not yet in operation,
(3) anticipated, or (4) nonexistent.)
STANDARD FORM 1408 (REV. 1/2014) BACK
8.2.1.3144.1.471865.466429 Standard Form 1408 - Pre-Award Survey of Prospective Contractor (Accounting System)
| PROSPECTIVE CONTRACTOR: |
| IF CONTINUATION SHEETS ATTACHED - MARK HERE: 0 |
| 1. PROSPECTIVE CONTRACTOR'S ACCOUNTING SYSTEM IS ACCEPTABLE FOR AWARD OF PROSPECTIVE CONTRACT. YES: 0 |
| 1. PROSPECTIVE CONTRACTOR'S ACCOUNTING SYSTEM IS ACCEPTABLE FOR AWARD OF PROSPECTIVE CONTRACT. YES, WITH A RECOMMENDATION THAT A FOLLOW ON ACCOUNTING SYSTEM REVIEW BE PERFORMED AFTER CONTRACT AWARD (Explain in 2. NARRATIVE): 0 |
| 1. PROSPECTIVE CONTRACTOR'S ACCOUNTING SYSTEM IS ACCEPTABLE FOR AWARD OF PROSPECTIVE CONTRACT. NO (Explain in 2. NARRATIVE): 0 |
| SERIAL NUMBER (For surveying activity use): |
| 2. NARRATIVE (Clarification of deficiencies, and other pertinent comments,. If additional space is required, continue on plain sheets of paper.): |
| 4. SURVEY REVIEWING OFFICIAL. a. SIGNATURE AND OFFICE (include, typed or printed name) (Typed name): |
| 3. SURVEY MADE BY. a. SIGNATURE AND OFFICE (include, typed or printed name) (Typed name): |
| c. DATE REVIEWED. Enter 2 digit month, 2 digit day and 4 digit year.: |
| c. DATE SIGNED. Enter 2 digit month, 2 digit day and 4 digit year.: |
| b. TELEPHONE NUMBER (include area code): |
| b. TELEPHONE NUMBER (include area code): |
| 4. Survey Reviewing Official. (a) Signature and Office. Sign here if you are the Survey Reviewing Official.: |
| 1. EXCEPT AS STATED IN SECTION I NARRATIVE, IS THE ACCOUNTING SYSTEM IN ACCORD WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES APPLICABLE IN THE CIRCUMSTANCES? YES.: 0 |
| a. Proper segregation of direct costs from indirect costs. YES.: 0 |
| b. Identification and accumulation of direct costs by contract. YES.: 0 |
| c. A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives. (A contract is final cost objective.) YES.: 0 |
| 1. EXCEPT AS STATED IN SECTION I NARRATIVE, IS THE ACCOUNTING SYSTEM IN ACCORD WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES APPLICABLE IN THE CIRCUMSTANCES? NO.: 0 |
| a. Proper segregation of direct costs from indirect costs. NO.: 0 |
| b. Identification and accumulation of direct costs by contract. NO.: 0 |
| c. A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives. (A contract is final cost objective.) NO.: 0 |
| 1. EXCEPT AS STATED IN SECTION I NARRATIVE, IS THE ACCOUNTING SYSTEM IN ACCORD WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES APPLICABLE IN THE CIRCUMSTANCES? NOT APPLICABLE.: 0 |
| a. Proper segregation of direct costs from indirect costs. NOT APPLICABLE.: 0 |
| b. Identification and accumulation of direct costs by contract. NOT APPLICABLE. : 0 |
| c. A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives. (A contract is final cost objective.) NOT APPLICABLE. : 0 |
| d. Accumulation of costs under general ledger control. YES.: 0 |
| e. A timekeeping system that identifies employees' labor by intermediate or final cost objectives. NOT APPLICABLE.: 0 |
| f. A labor distribution system that charges direct and indirect labor to the appropriate cost objectives. YES.: 0 |
| g. Interim (at least monthly) determination of cost charged to a contract through routine posting of books of account. NOT APPLICABLE.: 0 |
| h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions. YES.: 0 |
| i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract. NOT APPLICABLE.: 0 |
| j. Segregation of preproduction costs from production costs. YES.: 0 |
| a. Required by contract clauses concerning limitation of cost (FAR 52.232-20 and 21) or limitation on payments (FAR 52.216-16). NOT APPLICABLE.: 0 |
| b. Required to support request for progress payments. YES : 0 |
| 4. IS THE ACCOUNTING SYSTEM DESIGNED, AND ARE THE RECORDS MAINTAINED IN SUCH A MANNER THAT ADEQUATE, RELIABLE DATA ARE DEVELOPED FOR USE IN PRICING FOLLOW-ON ACQUISITIONS? NOT APPLICABLE.: |
| 5. IS THE ACCOUNTING SYSTEM CURRENTLY IN FULL OPERATION? YES |
(If not, describe in Section I Narrative which portions are (1) in operation, (2) set up, but not yet in operation, (3) anticipated, or (4) nonexistent.): 0
5. IS THE ACCOUNTING SYSTEM CURRENTLY IN FULL OPERATION? NO
(If not, describe in Section I Narrative which portions are (1) in operation, (2) set up, but not yet in operation, (3) anticipated, or (4) nonexistent.) : 0
5. IS THE ACCOUNTING SYSTEM CURRENTLY IN FULL OPERATION? NOT APPLICABLE
(If not, describe in Section I Narrative which portions are (1) in operation, (2) set up, but not yet in operation, (3) anticipated, or (4) nonexistent.) : 0
| 4. IS THE ACCOUNTING SYSTEM DESIGNED, AND ARE THE RECORDS MAINTAINED IN SUCH A MANNER THAT ADEQUATE, RELIABLE DATA ARE DEVELOPED FOR USE IN PRICING FOLLOW-ON ACQUISITIONS? NO.: 0 |
| 4. IS THE ACCOUNTING SYSTEM DESIGNED, AND ARE THE RECORDS MAINTAINED IN SUCH A MANNER THAT ADEQUATE, RELIABLE DATA ARE DEVELOPED FOR USE IN PRICING FOLLOW-ON ACQUISITIONS? YES: 0 |
| b. Required to support request for progress payments. NO.: 0 |
| b. Required to support request for progress payments. NOT APPLICABLE.: 0 |
| a. Required by contract clauses concerning limitation of cost (FAR 52.232-20 and 21) or limitation on payments (FAR 52.216-16). NO.: 0 |
| a. Required by contract clauses concerning limitation of cost (FAR 52.232-20 and 21) or limitation on payments (FAR 52.216-16). YES.: 0 |
| j. Segregation of preproduction costs from production costs. NO.: 0 |
| j. Segregation of preproduction costs from production costs. NOT APPLICABLE.: 0 |
| i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract. NO.: 0 |
| i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract. YES.: 0 |
| h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions. NO.: 0 |
| h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions. NOT APPLICABLE.: 0 |
| g. Interim (at least monthly) determination of cost charged to a contract through routine posting of books of account. NO. : 0 |
| g. Interim (at least monthly) determination of cost charged to a contract through routine posting of books of account. YES.: 0 |
| f. A labor distribution system that charges direct and indirect labor to the appropriate cost objectives. NO.: 0 |
| f. A labor distribution system that charges direct and indirect labor to the appropriate cost objectives. NOT APPLICABLE.: 0 |
| e. A timekeeping system that identifies employees' labor by intermediate or final cost objectives. NO.: 0 |
| e. A timekeeping system that identifies employees' labor by intermediate or final cost objectives. YES.: 0 |
| d. Accumulation of costs under general ledger control. NO.: 0 |
| d. Accumulation of costs under general ledger control. NOT APPLICABLE. : 0 |
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