Attachment 0006 - Preaward Survey of Prospective Contractor Accounting System (SF 1408).pdf
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- Attached to
- EAGLE Ft. Bliss, TX, W519TC-25-R-0007
- Solicitation number
- W519TC25R0007
About this file
This is Standard Form 1408, "Preaward Survey of Prospective Contractor Accounting System," which is used to evaluate whether a prospective contractor's accounting system is adequate for government contracting. The form contains two main sections: a recommendation section where the reviewing official indicates if the accounting system is acceptable for award, and an evaluation checklist that assesses specific accounting system capabilities.
The evaluation checklist covers key requirements including: segregation of direct and indirect costs, cost accumulation by contract, indirect cost allocation methods, general ledger control, timekeeping systems, labor distribution, monthly cost determination, compliance with FAR 31 cost principles, contract line item cost identification, and ability to support progress payments. The form is prescribed by GSA FAR 48 CFR 53.209-1(f) and has an OMB Control Number 9000-0011 with an expiration date of 6/30/2020. This appears to be a blank template form that would be completed as part of the pre-award evaluation process for contract W519TC25R0007 for maintenance, supply and transportation services at Ft. Bliss, TX.
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Text version
SECTION I - RECOMMENDATION
YES
YES, WITH A RECOMMENDATION THAT A FOLLOW ON ACCOUNTING SYSTEM REVIEW BE PERFORMED AFTER CONTRACT AWARD (Explain in 2. NARRATIVE)
NO (Explain in 2. NARRATIVE)
PREAWARD SURVEY OF PROSPECTIVE
CONTRACTOR
ACCOUNTING SYSTEM
SERIAL NUMBER (For surveying activity use)
PROSPECTIVE CONTRACTOR
OMB Control Number: 9000-0011 Expiration Date: 6/30/2020
Paperwork Reduction Act Statement - This information collection meets the requirements of 44 U.S.C. § 3507, as amended by section 2 of the Paperwork Reduction Act of 1995. You do not need to answer these questions unless we display a valid Office of Management and Budget (OMB) control number. The OMB control number for this collection is 9000-0011. We estimate that it will take 24 hours to read the instructions, gather the facts, and answer the questions.
Send only comments relating to our time estimate, including suggestions for reducing this burden, or any other aspects of this collection of information to: U.S.
General Services Administration, Regulatory Secretariat Division (M1V1CB), 1800 F Street, NW, Washington, DC 20405.
1. PROSPECTIVE CONTRACTOR'S ACCOUNTING SYSTEM IS ACCEPTABLE FOR AWARD OF PROSPECTIVE CONTRACT
2. NARRATIVE (Clarification of deficiencies and other pertinent comments. If additional space is required, continue on plain sheets of paper.)
IF CONTINUATION SHEETS
ATTACHED - MARK HERE
b. TELEPHONE NUMBER (include area code)
b. TELEPHONE NUMBER (include area code)
c. DATE SIGNED
c. DATE REVIEWED
3. SURVEY
MADE BY
4. SURVEY
REVIEWING
OFFICIAL
a. SIGNATURE AND OFFICE (Include, typed or printed name)
a. SIGNATURE AND OFFICE (Include typed or printed name)
AUTHORIZED FOR LOCAL REPRODUCTION
Previous edition usable
STANDARD FORM 1408 (REV. 1/2014)
Prescribed by GSA FAR (48 CFR) 53.209 -1(f)
SECTION II - EVALUATION CHECKLIST
MARK "X" IN THE APPROPRIATE COLUMN (Explain any deficiencies in SECTION I NARRATIVE) YES NO
NOT
APPLIC-
CABLE
1. EXCEPT AS STATED IN SECTION I NARRATIVE, IS THE ACCOUNTING SYSTEM IN ACCORD WITH GENERALLY ACCEPTED
ACCOUNTING PRINCIPLES APPLICABLE IN THE CIRCUMSTANCES?
2. ACCOUNTING SYSTEM PROVIDES FOR:
a. Proper segregation of direct costs from indirect costs.
b. Identification and accumulation of direct costs by contract.
c. A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives. (A contract is final cost objective.)
d. Accumulation of costs under general ledger control.
e. A timekeeping system that identifies employees' labor by intermediate or final cost objectives.
f. A labor distribution system that charges direct and indirect labor to the appropriate cost objectives.
g. Interim (at least monthly) determination of costs charged to a contract through routine posting of books of account.
h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions.
i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract.
j. Segregation of preproduction costs from production costs.
3. ACCOUNTING SYSTEM PROVIDES FINANCIAL INFORMATION:
a. Required by contract clauses concerning limitation of cost (FAR 52.232-20 and 21) or limitation on payments
(FAR 52.216-16).
b. Required to support requests for progress payments.
4. IS THE ACCOUNTING SYSTEM DESIGNED, AND ARE THE RECORDS MAINTAINED IN SUCH A MANNER THAT ADEQUATE, RELIABLE DATA ARE DEVELOPED FOR USE IN PRICING FOLLOW-ON ACQUISITIONS?
5. IS THE ACCOUNTING SYSTEM CURRENTLY IN FULL OPERATION?
(If not, describe in Section I Narrative which portions are
(1) in operation, (2) set up, but not yet in operation,
(3) anticipated, or (4) nonexistent.)
STANDARD FORM 1408 (REV. 1/2014) BACK
SECTION I - RECOMMENDATION
YES
YES, WITH A RECOMMENDATION THAT A FOLLOW ON ACCOUNTING SYSTEM REVIEW BE PERFORMED AFTER CONTRACT AWARD (Explain in 2. NARRATIVE) NO (Explain in 2. NARRATIVE)
PREAWARD SURVEY OF PROSPECTIVE CONTRACTOR
ACCOUNTING SYSTEM
SERIAL NUMBER (For surveying activity use)
PROSPECTIVE CONTRACTOR
OMB Control Number: 9000-0011 Expiration Date: 6/30/2020 Paperwork Reduction Act Statement - This information collection meets the requirements of 44 U.S.C. § 3507, as amended by section 2 of the Paperwork Reduction Act of 1995. You do not need to answer these questions unless we display a valid Office of Management and Budget (OMB) control number. The OMB control number for this collection is 9000-0011. We estimate that it will take 24 hours to read the instructions, gather the facts, and answer the questions. Send only comments relating to our time estimate, including suggestions for reducing this burden, or any other aspects of this collection of information to: U.S. General Services Administration, Regulatory Secretariat Division (M1V1CB), 1800 F Street, NW, Washington, DC 20405.
1. PROSPECTIVE CONTRACTOR'S ACCOUNTING SYSTEM IS ACCEPTABLE FOR AWARD OF PROSPECTIVE CONTRACT
2. NARRATIVE (Clarification of deficiencies and other pertinent comments. If additional space is required, continue on plain sheets of paper.)
IF CONTINUATION SHEETS
ATTACHED - MARK HERE
b. TELEPHONE NUMBER (include area code)
b. TELEPHONE NUMBER (include area code)
c. DATE SIGNED
c. DATE REVIEWED
3. SURVEY MADE BY
4. SURVEY REVIEWING OFFICIAL
a. SIGNATURE AND OFFICE (Include, typed or printed name)
a. SIGNATURE AND OFFICE (Include typed or printed name)
AUTHORIZED FOR LOCAL REPRODUCTION
Previous edition usable
STANDARD FORM 1408 (REV. 1/2014)
Prescribed by GSA FAR (48 CFR) 53.209 -1(f)
SECTION II - EVALUATION CHECKLIST
MARK "X" IN THE APPROPRIATE COLUMN (Explain any deficiencies in SECTION I NARRATIVE)
YES
NO
NOT APPLIC-CABLE
1. EXCEPT AS STATED IN SECTION I NARRATIVE, IS THE ACCOUNTING SYSTEM IN ACCORD WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES APPLICABLE IN THE CIRCUMSTANCES?
2. ACCOUNTING SYSTEM PROVIDES FOR:
a. Proper segregation of direct costs from indirect costs.
b. Identification and accumulation of direct costs by contract.
c. A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives. (A contract is final cost objective.)
d. Accumulation of costs under general ledger control.
e. A timekeeping system that identifies employees' labor by intermediate or final cost objectives.
f. A labor distribution system that charges direct and indirect labor to the appropriate cost objectives.
g. Interim (at least monthly) determination of costs charged to a contract through routine posting of books of account.
h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions.
i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract.
j. Segregation of preproduction costs from production costs.
3. ACCOUNTING SYSTEM PROVIDES FINANCIAL INFORMATION:
a. Required by contract clauses concerning limitation of cost (FAR 52.232-20 and 21) or limitation on payments
(FAR 52.216-16).
b. Required to support requests for progress payments.
4. IS THE ACCOUNTING SYSTEM DESIGNED, AND ARE THE RECORDS MAINTAINED IN SUCH A MANNER THAT ADEQUATE, RELIABLE DATA ARE DEVELOPED FOR USE IN PRICING FOLLOW-ON ACQUISITIONS?
5. IS THE ACCOUNTING SYSTEM CURRENTLY IN FULL OPERATION?(If not, describe in Section I Narrative which portions are
(1) in operation, (2) set up, but not yet in operation,
(3) anticipated, or (4) nonexistent.)
STANDARD FORM 1408 (REV. 1/2014) BACK
8.2.1.3144.1.471865.466429
| IF CONTINUATION SHEETS ATTACHED - MARK HERE: 0 |
| 1. PROSPECTIVE CONTRACTOR'S ACCOUNTING SYSTEM IS ACCEPTABLE FOR AWARD OF PROSPECTIVE CONTRACT. YES: 0 |
| 1. PROSPECTIVE CONTRACTOR'S ACCOUNTING SYSTEM IS ACCEPTABLE FOR AWARD OF PROSPECTIVE CONTRACT. YES, WITH A RECOMMENDATION THAT A FOLLOW ON ACCOUNTING SYSTEM REVIEW BE PERFORMED AFTER CONTRACT AWARD (Explain in 2. NARRATIVE): 0 |
| 1. PROSPECTIVE CONTRACTOR'S ACCOUNTING SYSTEM IS ACCEPTABLE FOR AWARD OF PROSPECTIVE CONTRACT. NO (Explain in 2. NARRATIVE): 0 |
| SERIAL NUMBER (For surveying activity use): |
| PROSPECTIVE CONTRACTOR: |
| 2. NARRATIVE (Clarification of deficiencies, and other pertinent comments,. If additional space is required, continue on plain sheets of paper.): |
| 4. SURVEY REVIEWING OFFICIAL. a. SIGNATURE AND OFFICE (include, typed or printed name) (Typed name): |
| 3. SURVEY MADE BY. a. SIGNATURE AND OFFICE (include, typed or printed name) (Typed name): |
| 4. SURVEY REVIEWING OFFICIAL. a. SIGNATURE AND OFFICE (include, typed or printed name): |
| 3. SURVEY MADE BY. a. SIGNATURE AND OFFICE (include, typed or printed name): |
| 4. SURVEY REVIEWING OFFICIAL. a. SIGNATURE AND OFFICE (include, typed or printed name): |
| c. DATE REVIEWED. Enter 2 digit month, 2 digit day and 4 digit year.: |
| c. DATE SIGNED. Enter 2 digit month, 2 digit day and 4 digit year.: |
| b. TELEPHONE NUMBER (include area code): |
| b. TELEPHONE NUMBER (include area code): |
| 1. EXCEPT AS STATED IN SECTION I NARRATIVE, IS THE ACCOUNTING SYSTEM IN ACCORD WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES APPLICABLE IN THE CIRCUMSTANCES? YES.: 0 |
| a. Proper segregation of direct costs from indirect costs. YES.: 0 |
| b. Identification and accumulation of direct costs by contract. YES.: 0 |
| c. A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives. (A contract is final cost objective.) YES.: 0 |
| 1. EXCEPT AS STATED IN SECTION I NARRATIVE, IS THE ACCOUNTING SYSTEM IN ACCORD WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES APPLICABLE IN THE CIRCUMSTANCES? NO.: 0 |
| a. Proper segregation of direct costs from indirect costs. NO.: 0 |
| b. Identification and accumulation of direct costs by contract. NO.: 0 |
| c. A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives. (A contract is final cost objective.) NO.: 0 |
| 1. EXCEPT AS STATED IN SECTION I NARRATIVE, IS THE ACCOUNTING SYSTEM IN ACCORD WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES APPLICABLE IN THE CIRCUMSTANCES? NOT APPLICABLE.: 0 |
| a. Proper segregation of direct costs from indirect costs. NOT APPLICABLE.: 0 |
| b. Identification and accumulation of direct costs by contract. NOT APPLICABLE. : 0 |
| c. A logical and consistent method for the allocation of indirect costs to intermediate and final cost objectives. (A contract is final cost objective.) NOT APPLICABLE. : 0 |
| d. Accumulation of costs under general ledger control. YES.: 0 |
| e. A timekeeping system that identifies employees' labor by intermediate or final cost objectives. NOT APPLICABLE.: 0 |
| f. A labor distribution system that charges direct and indirect labor to the appropriate cost objectives. YES.: 0 |
| g. Interim (at least monthly) determination of cost charged to a contract through routine posting of books of account. NOT APPLICABLE.: 0 |
| h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions. YES.: 0 |
| i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract. NOT APPLICABLE.: 0 |
| j. Segregation of preproduction costs from production costs. YES.: 0 |
| a. Required by contract clauses concerning limitation of cost (FAR 52.232-20 and 21) or limitation on payments (FAR 52.216-16). NOT APPLICABLE.: 0 |
| b. Required to support request for progress payments. YES : 0 |
| 4. IS THE ACCOUNTING SYSTEM DESIGNED, AND ARE THE RECORDS MAINTAINED IN SUCH A MANNER THAT ADEQUATE, RELIABLE DATA ARE DEVELOPED FOR USE IN PRICING FOLLOW-ON ACQUISITIONS? NOT APPLICABLE.: |
| 5. IS THE ACCOUNTING SYSTEM CURRENTLY IN FULL OPERATION? YES |
(If not, describe in Section I Narrative which portions are (1) in operation, (2) set up, but not yet in operation, (3) anticipated, or (4) nonexistent.): 0
5. IS THE ACCOUNTING SYSTEM CURRENTLY IN FULL OPERATION? NO
(If not, describe in Section I Narrative which portions are (1) in operation, (2) set up, but not yet in operation, (3) anticipated, or (4) nonexistent.) : 0
5. IS THE ACCOUNTING SYSTEM CURRENTLY IN FULL OPERATION? NOT APPLICABLE
(If not, describe in Section I Narrative which portions are (1) in operation, (2) set up, but not yet in operation, (3) anticipated, or (4) nonexistent.) : 0
| 4. IS THE ACCOUNTING SYSTEM DESIGNED, AND ARE THE RECORDS MAINTAINED IN SUCH A MANNER THAT ADEQUATE, RELIABLE DATA ARE DEVELOPED FOR USE IN PRICING FOLLOW-ON ACQUISITIONS? NO.: 0 |
| 4. IS THE ACCOUNTING SYSTEM DESIGNED, AND ARE THE RECORDS MAINTAINED IN SUCH A MANNER THAT ADEQUATE, RELIABLE DATA ARE DEVELOPED FOR USE IN PRICING FOLLOW-ON ACQUISITIONS? YES: 0 |
| b. Required to support request for progress payments. NO.: 0 |
| b. Required to support request for progress payments. NOT APPLICABLE.: 0 |
| a. Required by contract clauses concerning limitation of cost (FAR 52.232-20 and 21) or limitation on payments (FAR 52.216-16). NO.: 0 |
| a. Required by contract clauses concerning limitation of cost (FAR 52.232-20 and 21) or limitation on payments (FAR 52.216-16). YES.: 0 |
| j. Segregation of preproduction costs from production costs. NO.: 0 |
| j. Segregation of preproduction costs from production costs. NOT APPLICABLE.: 0 |
| i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract. NO.: 0 |
| i. Identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract. YES.: 0 |
| h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions. NO.: 0 |
| h. Exclusion from costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions. NOT APPLICABLE.: 0 |
| g. Interim (at least monthly) determination of cost charged to a contract through routine posting of books of account. NO. : 0 |
| g. Interim (at least monthly) determination of cost charged to a contract through routine posting of books of account. YES.: 0 |
| f. A labor distribution system that charges direct and indirect labor to the appropriate cost objectives. NO.: 0 |
| f. A labor distribution system that charges direct and indirect labor to the appropriate cost objectives. NOT APPLICABLE.: 0 |
| e. A timekeeping system that identifies employees' labor by intermediate or final cost objectives. NO.: 0 |
| e. A timekeeping system that identifies employees' labor by intermediate or final cost objectives. YES.: 0 |
| d. Accumulation of costs under general ledger control. NO.: 0 |
| d. Accumulation of costs under general ledger control. NOT APPLICABLE. : 0 |
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