Attachment 6 Questions Received to Date.pdf

Attachment 6, 80LARC25R7001

JSHIFT Draft PWS & DRD Vendor Questions and Comments

Questions Related to Draft Performance Work Statement:

# Section RFP Requirement

Comment / Question/Suggestion

JSHIFT Team Response

1 Intro The contractor may be required to perform services at its own facility (off-site), at other NASA Centers and/or at the Center’s satellite locations.

Given that on-site information, are their requirements for contractor-provided off-site facilities?

Suggestion: Please provide information on how many personnel and how much equipment can be accommodated on site, at each location.

All personnel will be onsite.

The number of contractor personnel will be provided.

Off-site facilities are not expected for this effort;

however, mgt functions may be done at home offices depending on the contractor.

Exhibit D will include a list of equipment that the contractor will have access

to. Other than vehicles for LaRC, all equipment is available.

2 Intro “Safety is a core value at NASA”, as described in NASA Policy Directive (NPD) 1000.0A.

We understand that NPD1000.0 is now rev. C.

and has slightly different wording for this section.

Suggestion: that the PWS be updated to reflect rev C.

Agree. Intro section is updated.

3 Intro Access to Government Vehicles (GSFC and JSC only)

NASA will provide 2 vehicles at GSFC and 2 at JSC. Are there requirements for additional vehicles to be provided by the contractor at any location? If so, how will the cost be billed to NASA (eg.:

specific task, PMO, indirect…)

Vehicles will be needed at LaRC and depreciated accordingly through overhead; If personal vehicles are used at LaRC, the mileage can be reimbursed as an ODC;

maintenance and insurance is the responsibility of the contractor as an ODC.

JSC has GSA leases for two

(2) vehicles for use by Fire Protection Specialists and four (4) vehicles for use by Fire technicians.

# Section RFP Requirement

Comment / Question/Suggestion

JSHIFT Team Response

4 FSE02 Reviews shall be to verify compliance with

NPR 8715.1;

NPD 8710;

National Fire Protection Association

(NFPA)

Standards – specifically including NFPA

70, NFPA 70E,

NFPA 1, and NFPA 101; the International Building Code;

and other applicable national consensus codes and standards (e.g., OSHA, ANSI, and DOT) and Center requirements.

Should this include NASA

STD 8719.11B, STANDARD

FOR FIRE PROTECTION AND

LIFE SAFETY?

Yes. FSE 02 will be updated.

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

5 MI01 The contractor shall investigate mishaps, close calls and High Visibility Mishaps or close calls, in accordance with

NPR 8621.1,

NASA

Procedural Requirements for Mishap and Close Call Reporting, Investigating, and Recordkeeping, and the Center Mishap Preparedness and Contingency Requirements.

NPR 8621.1 does not allow for contractors to investigate NASA mishaps.

Please clarify if the intent was to have contractor mishaps investigated IAW

NPR8621.1.

Agree. The contractor will assist in investigations as needed. PWS has been updated to clarify.

6 MI02 The contractor shall have mishap investigators that will meet NASA mishap investigation policy and process training and testing requirements.

Will contractor investigators be able to attend RCAT training and accomplish the STEP training for mishap investigation?

Yes, but not required. The contractor will need to meet the training requirements delineated in the NPR 8621.1 and the Center Mishap Preparedness and Contingency Requirements Document.

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

FLSDI08

The Contractor shall steward the Certificate of Occupancy process on behalf of the AHJ in accordance with

NASA STD

8719.11 and the International Building Code

(IBC).

Please clarify that the AHJ will approve the COO and the contractor will facilitate the process. Is that correct?

Yes, the Center AHJ will be the approving official of the COO. The contractor will facilitate the process.

8 TSC01 The contractor shall provide monthly report on unresolved trouble and supervisory conditions if any of the following conditions exist:

Provide monthly report to whom?

This paragraph does not discuss monthly reports.

The DRD for Monthly reports will be updated if needed. TSC04 does talk about a report to the Center AHJ. See PWS, Exhibit A, Appendix C, Trouble Report/Excel Sheet.

9 Reserved

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

10 FPSS02 The Contractor shall maintain current and accurate records of fire protection maintenance activities in a searchable database the meets the following:

Is this a contractor developed / owned database?

This is a Government owned database for JSC.

11 OEA04 OEA04 - The contractor shall collect any samples in accordance with Occupational Safety and Health Administration

(OSHA),

Environmental Protection Agency (EPA), National Institute for Occupational Safety and Health (NIOSH), and other nationally recognized authority sampling and analytical methods.

Please provide listing of “other nationally authority sampling and analytical methods” to avoid ambiguity in requirements.

Exhibit A, PWS was modified to clarify the end of the requirement and eliminate the ambiguity.

12 EP01 The Contractor shall manage and maintain an Ergonomics Program following NASA and Center requirements.

Can the center and/or ergonomics program(s) be provided?

Yes, the PWS has been updated.

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

13 Appendix A Positions There is no center designation on all positions. Can another column be included to identify the location where the position will be located?

See Attachment 4, Excel Pricing Model which is by Center.

14 SAM

Description

It is anticipated that the JSHIFT will be a single-award, Firm- Fixed Price (FFP) contract for the base effort with Indefinite- Delivery, Indefinite- Quantity (IDIQ) FFP and Cost- Plus-Fixed Fee CPFF task orders.

We understand the desire to control costs through FFP core. However, only the incumbent contractors have the necessary workload information and demographic data to accurately price the requirements. This will lead to unfair competition and invites unwanted protests.

Please provide accurate empirical data on workforce, including wages, years of service, ages and labor categories.

See Attachment 3, Historical Information.

15 SAM.gov description

Listing of incumbent contracts.

Since the current contracts are 8(a) set-asides, will JSHIFT remain 8(a)?

Suggestion: JSHIFT should remain 8(a) based on proof that 8(a) companies have been successfully performing these contracts for 20 years.

This requirement will stay in the 8(a) program and has been approved by the

SBA.

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

16 SAM.gov description

It is anticipated that the JSHIFT will be a single-award, Firm- Fixed Price (FFP) contract for the base effort with IDIQ FFP and Cost-Plus-Fixed Fee CPFF task orders.

Requirements will be issued as task orders as determined appropriately throughout the life of the contract.

What scope in the PWS is considered part of the base effort that is going to be

FFP?

All of the PWS is considered to be FFP.

17 SAM.gov description

Same as above ^ We request that instead of CPFF task orders, that the Government consider Time and Material (T&M) fixed rate task orders which is much easier to manage on both sides for individual task orders.

In accordance with the FAR, T&M is the least preferred method of contracting.

18 1.0 IDIQ IDIQ work will be accomplished by the issuance of task orders.

There is no mention of a FFP base effort as described in the SAM.gov description.

The Sources Sought posted on 02/14/2025 at Sam.gov stated, “It is anticipated that the JSHIFT will be a single-award, Firm-Fixed Price (FFP) contract for the base effort with IDIQ FFP and Cost-Plus-Fixed Fee CPFF task orders.”

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

19 1.0 Meetings

The Contract Project Manager shall participate in a monthly meeting.

There is currently a Program Manager responsible for the JSC contract. With the consolidation of multiple NASA Centers under one contract, there will be a need for a Contract Program Manager level position responsible for projects, deliverables, contract management, financial reporting, etc.

Suggestion: Changing the Project Manager reference to Program Manager as the responsibilities of this position will be more than just project reporting and the higher labor category of Program Manager will be required.

The Contract Project Manager is the same as Program Manager. The language has been updated in Section 1.0 of the PSW for consistency across the contract.

20 1.0 Meetings In addition to the meetings required with Center organizations and customers, the Contract Project Manager shall participate in a monthly meeting with the CO, COR and TAMs.

Will these meetings be required to be in person or can they be accomplished virtually?

Suggestion: Since operations are across three NASA Centers, we suggest that the Contract PM be allowed to attend these meetings virtually to effectively manage all Centers.

The meetings will be in-person and virtual. The contractor personnel required to participate in the meetings can do whichever method is more convenient to them to support the meetings as long as customer responsiveness is maintained.

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

21 1.0 Access to Government Vehicles

JSC will provide two government pick-up trucks, outfitted with necessary first responders’ equipment, for response to Center fire emergencies by the Fire Protection Specialists.

The statement for access to vehicles for JSC does not include the four (4) vehicles presently being provided for the fire protection maintenance operations as described in Section 3.3 Center Specific Fire Safety Support.

Suggestion: Adding the 3 (three) vans and (1) one truck to the JSC Access to Government Vehicles section.

The PWS was corrected.

Also, see Exhibit D. JSC has at total of six (6) GSA lease vehicles for use.

Two (2) for vehicles for use by Fire Protection Specialists and Four (4) vehicles for use by Fire Techs.

22 2.B Safety Training STO1

The contractor shall assist in developing, reviewing, coordinating, and delivering general industry and construction safety education classes and awareness programs for personnel.

Does the government plan to detail the scope, level of effort and specific subject matter for development and deliverance of safety training?

Suggestion: Please provide a list of courses/subject matter and frequency of developing and/or delivering training classes or provide historical numbers that can be used for determining required resources to support (type and amount).

A table with the historical training data per each center was added to the

PWS.

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

23 2.E CEPRR03 The Contractor shall support the onsite ICS upon request. Actions could include establishing preliminary air testing and monitoring, chemical collection and analysis, and overall site safety and health support.

Air testing and monitoring and chemical collection and analysis are not in the current JSC CSFO II contract scope. This likely occurs in JSC HHPC contract with their occupational health personnel.

Suggestion: Remove from JSC SHIFT requirements or confirm that this scope is moving over from JSC’s HHPC contract and additional resources will be required to perform this work.

The PWS was changed to clarify the requirement.

PWS remains unchanged.

Incidental support may be needed during incidents regardless of Center.

24 3.1.C Safety Inspections and Audits

SIA03

Annual schedule for facility safety inspections and audits: JSC provides support to Occupational Health Organization working cycle (approximately

100) annual surveys led by the Government.

JSC CSFO II contract staffing is only at a level of supporting approximately 40 facilities that are considered critical, complex or hazardous.

Suggestion:

Modify PWS to “approximately 40” annual surveys or confirm that additional resources should be added to now maintain approximately 100 surveys.

Approximately 40 annual inspections are supported (support to Occ Health) PWS was updated to reflect proper number of inspections (~40).

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

25 3.2.A CONFS01

& CONFS03

CONFS01:

Contractor shall respond to requests for confined space entry permits…

CONFS03:

Contractor shall audit the Confined Space Program of on-site contractors annually and perform spot checks of confined space entries…

These requirements are not currently performed on JSC CSFO II contract. This is supported on the JSC HHPC contract with the occupational health personnel.

Suggestion: Remove from JSC SHIFT requirements or confirm that this scope is moving over from JSC’s HHPC contract and additional resources will be required to perform this work.

These two (2) areas of the PWS are only applicable to LaRC. JSC CSE are not performed currently and are not being added.

26 3.2.E Test Operations Safety Support

(TOSS)

The PWS does not mention the scheduling of resources to support the TOSS activities presently performed by contractor.

Will the contractor remain responsible for performing the scheduler functions for both civil servants and contractor personnel within the TOSS PWS?

Suggestion: If so, please add as a PWS line item so that resources can be appropriately bid to support this task.

Yes, See TOSS06, contractor will remain responsible for TSO scheduling.

27 3.3.C Fire Alarm Systems FAS01 and

FAS02

The Contractor shall inspect, test, maintain, repair, and operate fire alarm systems...

Current frequency of system proof testing is 80% of devices over a 2-year period and at least 75% of other preventative maintenance.

Suggestion: Please clarify if resources need to be provided to perform 100% testing and preventative maintenance annually.

Per Center databases, testing and PM of devices will provide that information.

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

28 3.3.K EAS It is stated under “Work Environment” that hours of operation are 8 am – 4:30 pm.

Will the government specify the on-site requirement, hours of operation, and staffing to fulfill requirements under the EAS PWS?

Suggestion: Presently, the JSC CSFO contract Fire Protection Specialists (FPS) support the Center 24/7/365:

2 FPS 1st -12 hr shift M-F 1 FPS 2nd - 12 hr shift M-F 1 FPS 1st & 2nd - 12hr shifts Sat & Sun

Wrong PWS Section referenced in question.

“Work Environment hours” is discussed in 1.0 Introduction. The PWS was updated to state “For JSC some of the Fire Protection tasks require the contractor support to be 24/7/365. “

29 4.0 Occupational Health

Since JSC HHPC contract is also under recompete and there are some inconsistencies noted above regarding what contract performs some tasks at JSC, is there a consideration to further consolidate synergistic activities by moving JSC’s Occupational Health activities from HHPC 2 to JSHIFT to align with the GSFC and LaRC activities?

No, not at this time.

However, Section 1 of the SOW may allow this if approved by management in the future.

30 Appendix A Safety Engineer

One of the qualifications for this labor category is an accredited engineering degree.

Could this requirement be changed to allow for other types of non-engineering specific degrees?

Suggestion:

Bachelor’s degree in Science, Technology, Engineering or Math (STEM) field.

Associate degree in Science Technology, Engineering or Math (STEM) plus 5 years of safety engineering related experience.

Recommendation accepted, language has been updated in the

PWS.

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

31 Appendix A Test Safety Engineer

This labor category presently states a qualification of preferred CSP or CIH but no degree requirement.

Since this is an engineering position, will this requirement be updated to include some level of a degree?

Suggestion:

Bachelor’s degree in Science, Technology, Engineering or Math (STEM) field.

Associate degree in Science Technology, Engineering or Math (STEM) plus 5 years

Bachelor's degree in STEM field preferred.

Associates degree with experience.

Agree with proposed verbiage PWS was updated

32 Appendix A Fire Protection Operations Manager

One of the qualifications for this labor category is an accredited engineering degree.

Could this requirement be changed to allow for other types of non-engineering specific degrees?

Suggestion:

Bachelor’s degree in Science, Technology, Engineering or Math (STEM) field.

Associate degree in Science Technology, Engineering or Math (STEM) plus 5 years

Agree with proposed verbiage was updated.

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

33 Appendix A Fire Protection Engineer

Requirement presently states:

One registered Professional Engineer with a specialty in fire protection engineering in the State where the Center is located (Texas, VA, MD, etc.).

Does this requirement imply multiple FPE PEs (one for each location) or just a single FPE PE with professional registration in each state? Also, since there seems to be no fire protection oversight for GSFC, would a professional registration for the state of MD be necessary?

At this moment, JSC is the only Center requiring this position. The other states were just placeholders for a potential future requirement that may be needed.

34 Appendix A Does the government plan to add the labor categories of Safety Program Developer, Technical Specialist, Business Operations Specialist and Secretary III that are presently part of the CSFO II contract?

These labor categories are currently required to support PWS activities (i.e., safety events and communication, 533 reporting, DRDs).

PWS, Appendix A was updated to reflect only the required positions Some categories were not added. If needed by the offeror, it would an overhead staff position.

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

35 1.0 JSHIFT

Regionalization Effort and Meetings

Content suggests that there is significant Center specific scope between the three Centers.

What is NASA’s expectation to provide a Program Management Office (PMO) to support the contract at a consolidated level (i.e., DRDs written at contract level, meetings required with CO) and also expectations to report and meet at each Center level?

Suggestion: Will need labor categories and staffing at the contract level to now provide the additional consolidated support while continuing to manage the “boots on the ground” and the customer communication at each Center.

Attachment 4. Excel Pricing Model indicates what percentage of the Program Manager’s time should be allocated to each Center. A PMO overhead is not required.

36 General Please provide the number of staff at each position for GSFC, LaRC and JSC covering the positions listed in Appendix A.

See Attachment 4, Excel Pricing Model which is by Center.

37 General Please provide the sample quantities, equipment lists, and material quantities required to complete the scope for each center?

Clarification: Material quantities is sampling media, fire alarm parts, and other parts/materials required for the key personnel to conduct their work.

Attachment 4 will provide ODC plug numbers for sampling under ODC’s.

Under Exhibit D Government Property-Installation Accountable list equipment available for use by the contractor.

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

38 General Please list out the fire alarm systems that Fire Alarm Technicians are required to be certified in.

See PWS, Exhibit A, Appendix A.

39 General Please provide the number of trips required to be completed for each satellite facilities (i.e.

EPFOL, WSTP, GISS,

Wallops Island)

See Attachment 3 Historical information. This will be estimated by the offerors and included in the FFP as ODCs.

40 General What is the Government’s rationale for not including a Phase-in CLIN for the consolidation of these existing efforts?

Due to the low number of WYE’s being carried over a phase-in plan/CLIN is not needed.

41 General When would you know about 8(a) or just small business procurement?

This requirement will stay in the 8(a) program and has been approved by the SBA.

42 General Will LaRC Materials Analysis and Quality Assurance Laboratory (MAQAL) at LaRC which performs quality control/receipt inspection and failure analysis testing on safety critical items be supported under the JSHIFT contract?

No, this will not be apart of this effort at this time.

43 General Can a copy of the slides be provided?

Yes, a copy of the Pre- Solicitation Conference Slides will be provided as Attachment 5 in the RFP.

44 General Are there any organizational conflicts of interest that would preclude current NASA prime and subcontractors on other efforts from participating on JSHIFT?

There is an Organizational Conflicts of Interest Clause in section H of the RFP. There is also a DRD for a Organizational Conflicts of Interest (OCI) Plan.

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

45 General Is the IDIQ 8(a) set aside? It is anticipated that the JSHIFT will be a single-award, Firm-Fixed Price (FFP) contract for the base effort with IDIQ FFP and Cost-Plus- Fixed Fee CPFF CLINS that task orders can be award from. The whole effort will be an 8(a) set aside.

46 General Will the Government provide onsite facilities for all personnel on the contract (onsite LaRC, GSFC, and JSC)? Will any part of the work effort be offsite?

All personnel will be onsite and onsite facilities will be provided. The number of contractor personnel will be provided. Off-site facilities are not expected for this effort; however, mgt functions may be done at home offices depending on the contractor.

47 General If some work is offsite, please provide the labor categories and WYE that are offsite and their corresponding center (LaRC, GSFC, or JSC).

Off-site facilities are not expected for this effort;

however, mgt functions may be done at home offices depending on the contractor.

48 General Will the Government provide a plug dollar value per contract year for the ODCs (e.g., materials, training, and travel) at each of the centers (LaRC, GSFC, and JSC)?

There will be plug numbers for sampling for LaRC and GSFC in Attachment 4, Excel Pricing Model. Other historical ODC information will be provide in Attachment 3, Historical’s.

49 General Please provide any information on union membership at each of the centers (LaRC, GSFC, and

JSC).

There are currently no union agreements.

Requirement

Comment / Question/Suggestion

JSHIFT Team Response

50 General As the contract is FFP, will the government provide historical staffing/workload factors by year and at each of the centers (LaRC, GSFC, and JSC).

Attachment 4, Excel Pricing Model will have WYE’s per each center. Section L of the RFP will have floor rates for each labor category.

51 General Can you please tell me if there is an incumbent?

The incumbent information was posted to sam.gov sources sought for this requirement. The information can also be found in Attachment 5, Pre- Solicitation Charts.

Questions Related to Draft DRD:

Section # RFP Requirement Comment / Question/Suggestion

JSHIFT Team Response

1 D-Admin This category is for requirements that are business related (e.g., 533 Monthly Reporting, Organizational Conflict of Interest Plan, Diversity, Equity, Inclusion and Accessibility Plan, etc.).

Will NASA remove the reporting requirements for DEI, due to the recent Presidential Executive Order?

Yes, it will be deleted from the description. The DRD was previously deleted.

2 DRD 3 Safety & Health (11)

The Contractor shall submit the S&H plan, initial and updates, to the

It appears that this sentence has been cut off. Please provide the complete sentence.

DRD 3 has been updated.