Attachment 5 Pre-Solicitation Charts.pdf

Virtual on March 10, 2025* 2:00 pm – 4:00 pm (Eastern)

*Note Slide 15 has been updated.

Pre-Solicitation Conference

Joint Safety Health Institutional Facilities Team

(JSHIFT)

RFP 80LARC25R7001 Attachment 5

AGENDA

PresenterTopic

Lisa Harvey, LaRC Office of Procurement (OP), Contracting Officer (CO)

Introduction/Opening Remarks, Ground Rules

Stacey Walker, Contract Specialist (CS)/(CO)Procurement Information

Jose Caraballo HQ, Safety and Mission Assurance

Technical Overview

10-Minute Break

Lisa HarveySchedule, Closing Remarks, and Questions

INTRODUCTION

Lisa Harvey, Contracting Officer

PRE-SOLICITATION CONFERENCE

GROUND RULES

• FAR 15.201 Exchange With Industry Before Receipt of Proposals o Establishes procedures for information exchange o Encourages exchange of information consistent with procurement integrity requirements (See FAR 3.104).

• Any discussions, comments, etc., made by Government personnel during this Conference are considered unofficial unless incorporated into the Request for Proposal (RFP)

• Written response(s) shall govern, if different than verbal.

OPENING REMARKS

• Welcome!

• Questions as a result of today's meeting are due March 14, 2025, and questions to the RFP will be due in writing no later than 2:00 p.m. (EST) on April 10, 2025, assuming RFP is released by March 31, 2025. If RFP is released earlier, we may request questions earlier.

• Questions received to date will be attempted to be answered today and Questions pertaining to the RFP and proposal instructions shall be submitted in writing to Lisa Harvey at larc-jshift@mail.nasa.gov;

• Some questions may require some research and/or an official decision and those will be answered in writing at a later date. See RFP Attachment 6 upon release.

• The Government reserves the right to post all questions received as an RFP Attachment and or RFP Amendment if received after RFP has been released.

• Potential Offerors are responsible to check the electronic posting/sam.gov for amendments issued prior to the solicitation due date and to acknowledgement those amendments in proposal submission.

• List of attendees and this conference presentation will be posted to sam.gov as RFP Attachment 5.

• No oral understanding or agreement shall be binding on either party.

GOVERNMENT TEAM MEMBERS

• Jose Caraballo, HQ, Office of Safety and Mission Assurance (SMAO), Source Evaluation Board Chair/Voting Member

• Christina Guldin, LaRC SMAO, Voting Member

• Christoper Quinn, GSFC Safety Division, Voting Member

• Kenneth Poast, JSC Safety & Test Operations Division, Voting Member

• Lisa Harvey, LaRC Office of Procurement (OP), Contracting Officer (CO)

• Stacey Walker, LaRC OP, Contract Specialist (CS), CO

• Cheryl Bass, JSC, OP, CS

• Chiquita Goodloe-Suggs, Price Analyst

PROCUREMENT PRESENTATION

Stacey Walker Contract Specialist/Contracting Officer

PURPOSE

• The purpose of the Joint Safety Health Institutional Facilities Team (JSHIFT) procurement is to acquire services in two broad areas:

1. Institutional Occupational Safety and

2. Occupational Health

• The existing efforts are being performed under multiple contracts. The intent of this procurement is to consolidate these efforts into one to standardize the institutional safety and occupational health support services provided at Johnson Space Center (JSC), Goddard Space Flight Center (GSFC), and Langley Research Center (LaRC).

CURRENT CONTRACTS OVERVIEW

Period of Performance

Current Value

Awardee Business Type

Contract Type

Incumbent Contractor

Contract

08/01/2019- 07/31/2024

$3.1M8(a)FFPAdanta Inc.80GSFC19C0045 – Occupational Safety Support

08/04/2021- 08/032024

$4M8(a)FFPPI3E JV LLP80GSFC21CA019 – Industrial Hygiene

01/01/2020- 12/31/2024

$23.6M8(a)CPFFNLT Management Services

80JSC020D0006 – Center Safety & Fire Operations II (CSFO II)

05/01/2020- 04/30/2025

$37.6M8(a)FFP (Core)

FFP&

CPFF

Task

Orders

Mission Technology

80LARC20D0005 – Facility Assurance, Inspection, Monitoring and Occupational Safety II

(FAIMOS II)

PROCUREMENT OVERVIEW

• A Single Award contract is anticipated o Firm Fixed Price (FFP) Core; each Center has its own Contract Line Item Number o Indefinite Delivery/Indefinite Quantity (IDIQ) Task Orders Cost Plus Fixed-Fee (CPFF)*** and Firm Fixed Price (FFP) orders may be issued

• Award will be made to the Offeror presenting the best value to the Government considering the past performance and price factors of which past performance is more important than price.

• Reference RFP Section M for Basis of Contract Award

• Period of Performance o Two (2) year base period and three (3) one-year options

***Must have an approved accounting system to receive cost-type awards; otherwise, Orders will be limited to FFP until that approval is obtained.

PROCUREMENT OVERVIEW (continued)

• Place of Performance o NASA GSFC, Greenbelt, MD o NASA JSC, Houston, TX o NASA LARC, Hampton, VA o And other incidental locations as needed o Government facilities will be provided on-site

• Contractor personnel may be required to travel to temporarily provide services off-site (including domestic travel). Historical travel off-site has been provided.

• Transition o Contractor will be required to be fully operational on the effective date of the contract. A separate CLIN for Transition/Phase-In will not be used and will not be separately priced.

PROPOSAL PREPARATION

INSTRUCTIONS

• Offerors shall ensure that proposals are specific, complete, and concise. Offerors are urged to examine the solicitation in its entirety and to assure that their proposals contain all necessary information, provide all required documentation, and are complete in all respects since proposal evaluations will be based on the actual material presented and not on the basis of what is implied.

• Many fields within Attachment 4, Excel Pricing Model auto calculate; however, the Offeror is still responsible to ensure all calculations are accurate.

• NASA may reject any proposal that fails to comply with all proposal instructions.

PROPOSAL VOLUMES I, II, AND III

FormatPage LimitRef.Proposal Section/Volume MS Word or Adobe PDF20 pages

(See Note 1) L.16Past Performance Proposal

(Factor 1) Volume I

No LimitL.17Price Proposal (Factor 2) - Volume II

MS Word or Adobe PDF- Supporting Narrative MS Excel - Attachment 4 Excel Pricing Model

No LimitL.18Business Proposal - Volume III SF33 in Adobe PDF

Model Contract, including Section K, in MS Word or Adobe

PDF

Standard Form (SF) 33 and completed Sections B-K of the Model Contract, including completed Representations and Certifications (Section K);

Also verify that sam.gov is active for 240 days past Proposal due date.

MS Word or Adobe PDF Statement that offer will remain firm for at least 240 calendar days after the date specified for receipt by the Government

MS Word or Adobe PDF Written Consent from Proposed Significant Subcontractors

MS Word or Adobe PDF Submissions Required for Responsibility Considerations

Note 1: Page count includes both the prime and significant subcontractor(s).

PRICE PAST PERFORMANCE TRADEOFF (PPTO)

STRATEGY

• The Source Selection Evaluation Broad (SEB) will report its results to the Source Selection Authority (SSA), who is responsible for making the source selection decision. The SSA will perform a comparative assessment of proposals against the source selection criteria in the solicitation. The SSA will select the Offeror whose proposal is determined to be the best value to the Government based on the factors contained in the solicitation.

• Intend to award without discussions (See FAR Clause 52.215-1); however, exchanges may occur if determined necessary by the CO (see FAR 15.306).

• Price will be evaluated based on the “Total Evaluated Price”

• A Determination of Responsibility will be made prior to award IAW FAR 9.1

PPTO STRATEGY (continued)

Summary of Section M – Evaluation Factors for Award

• Proposals received in response to this solicitation will be evaluated by the SEB in accordance with NFS 1815.3 and as set forth in the solicitation.

• An initial review of proposals will be conducted of the five (5) lowest-priced proposals in accordance with NFS 1815.305-70, Identification of Unacceptable Proposals. All unacceptable proposals will be eliminated from further evaluation. This bullet is no longer applicable. See RFP 80LARC25R7001 for most current Section M.

• Tradeoff process (see FAR 15.101-1) will only be performed between past performance and price. The Past Performance factor is significantly more important than the Price factor.

FACTOR 1 – PAST PERFORMANCE

• Offerors shall submit a maximum of FIVE (5) contract references for the prime and all partners/team members

• The size standard for the prime is $3M average annual obligated value and for any significant sub/partner the standard is $1.5M of the average annual obligated value for the period of performance for the reference provided.

• The recency standard is that all references shall be on-going performance or have been completed within the last five (5) years from RFP issuance date

• Relevancy (Content and Complexity) standard is based on the five areas addressed on the next slide.

• The Government will assess the Relevancy/Pertinence component and Performance component to arrive at a Level of Confidence rating. It is the Offeror’s responsibility to clearly demonstrate relevancy/pertinence of its contract references.

• Please complete Table 1, Relevancy Matrix, to include percentages for who is doing what portion of the SOW.

FACTOR 1 – PAST PERFORMANCE (continued)

• The following FIVE areas will be evaluated for relevance/pertinence and performance:

o PWS Area 1: Comprehensive occupational safety inspection program of large-scale industrial facilities similar to NASA centers.

This includes performing facility inspection per OSHA 29 CFR 1960, Construction, Spot, laboratory, fire safety inspections to identify workplace hazards and recommend controls to protect personnel. (Refer to PWS requirement SIA01).

o PWS Area 2: Test Safety Engineering Program which includes performing reviews and overseeing test operations in various environments such as vacuum chambers, extreme temperatures, underwater, vibration, and zero-gravity to identify workplace hazards and exposures, and recommending controls to protect personnel and equipment. (Refer to PWS requirement TOSS02).

o PWS Area 3: Comprehensive Fire Protection Program including performing engineering analysis, inspection, testing, maintenance, repair and operation of fire alarm systems in accordance with NFPA 72, National Fire Alarm Code; NASA STD 8719.11, Safety Standard for Fire Protection or other federal regulation; and associated or applicable standards as well as manufacturer requirements or recommendations, workplace hazards and exposures, and recommending controls to protect personnel. (Refer to PWS requirement FAS01, FPSSG01).

o PWS Area 4: Comprehensive Industrial Hygiene (IH) Program in support of multiple organizations and/or tenants in compliance with OSHA and industry standards. This includes performing IH baseline surveys, identifying workplace hazards and exposures, and recommending controls to protect personnel. (Refer to PWS requirement CIHS01, OEA01, HBM01).

o PWS Area 5: Comprehensive Radiation Safety Program including ionizing and non-ionizing sources including managing sources, performing analysis in compliance with OSHA, NRC, and industry standards. (Refer to PWS requirement RPS02, RPS05, LLS01, LLS03, and LLS07).

FACTOR 2 – PRICE PROPOSAL

• Attachment 3, Historical Information. The Offeror shall utilize historical data provided by the Government: Travel, Current Management Supervision, and other ODC information. Any additional ODC information shall be included by offeror, as well as a supporting narrative.

• Attachment 4, Excel Pricing Model, shall be completed, as well as a supporting narrative.

o Subcontractors may submit their excel forms directly to the Gov’t.

o Offerors will be provided the total number of hours to propose. There are two "ODC Plug Numbers to be provided for sampling one for GSFC and one for LaRC.

o Additional instructions for completing each form are included at the bottom of the respective excel sheets, as applicable.

• IDIQ will utilize the rates proposed by the Offerors based against pre-populated hours by the Government.

RFP SECTION B CLIN STRUCTURE

TypeDescriptionCLINPeriod

FFPGSFC Core Effort 1001Base Year 1&2

FFPJSC Core Effort 1002

FFPLaRC Core Effort1003

CPFFIDIQ- CPFF1004IDIQ

FFPIDIQ FFP1005

FFPGSFC Core Effort 3001Option 1 Year 3

FFPJSC Core Effort 3002

FFPLaRC Core Effort3003

FFPGSFC Core Effort 4001Option 2 Year 4

FFPJSC Core Effort 4002

FFPLaRC Core Effort4003

FFPGSFC Core Effort 5001Option 3 Year 5

FFPJSC Core Effort 5002

FFPLaRC Core Effort5003

Note: There is no CLIN 2001 as Year 2 is in CLIN 1001. CLIN 3001 reflects Year 3.

RFP SECTION I CONTRACT CLAUSES

ADDITIONAL INFO

• Pay particular attention to clauses that have fill-ins.

• Here are a few examples:

• 52.217-8 Option to Extend Services

• 52.222-2 Payment for Overtime Premiums

• 52.227-23 Rights to Proposal Data

RFP SECTION K REPS AND CERTS

• Ensure www.sam.gov is updated for at least 240 days past RFP due date and include statement in Volume III Business Proposal.

• Particular attention should be addressed for those items that your annual submissions indicates "to be submitted with proposals"

• Here are a few examples:

• 52.209-5 Certification Regrading Responsibility Matter

• 52.209-7 Information Regarding Responsibility Matter

• 52.227-15 Limited Rights exclusions

EXHIBIT A

PERFORMANCE WORK STATEMENT

EXHIBIT B DATA REQUIREMENTS DESCRIPTION (DRD)

MAJOR REPORTS/DELIVERABLES

• Safety and Health Plan – 30 calendar days after contract award.

• Organizational Conflicts of Interest Plan – 15 calendar days after contract award.

• Evidence of Insurance – Prior to commencement of performance under the contract.

• Security Requirements for Unclassified IT Resources- Contractor will be using our systems so full-blown System Security Plans should not be needed;

however, a security management plan which is a subset of a system security plan may be needed. NIST Standards 800-171 and 800-53 are normally applicable.

OTHER EXHIBITS

• EXHIBIT C IDIQ Rates: Each Center will have rates by category due to locality pay differences.

• EXHIBIT D Installation-Accountable Government Property:

• Items highlighted in yellow are used solely by the contractor

• All other items are to be maintained, calibrated and available for use by the contractor as needed to perform the PWS

• Vehicles:

• GSFC is providing 2 government vehicles (mileage less than 40K)

• JSC is providing 6 vehicles via GSA lease

• LaRC is not providing vehicles (mileage to be reimbursed by Government as ODC); See

Attachment 3, Historical Information.

• Basic maintenance provided for GSFC and JSC; LaRC Vehicles are maintained by the offeror.

• Gas is provided for all on-site vehicles.

RFP ATTACHMENTS

• ATTACHMENT 1 BLACK-OUT NOTICE

• ATTACHMENT 2 PAST PERFORMANCE QUESTIONNAIRE (PPQ)

• ATTACHMENT 3 HISTORICAL INFORMATION

• ATTACHMENT 4 EXCEL PRICING MODEL

• ATTACHMENT 5 PRE-SOLICITATION CHARTS

• ATTACHMENT 6 QUESTIONS RECEIVED TO DATE

• ATTACHMENT 7 PRE-AWARD SURVEY (SF1408)

• ATTACHMENT 8 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Jose Caraballo HQ, Safety and Mission Assurance

TECHNICAL OVERVIEW

• NASA safety objective is to avoid loss of life, personal injury and illness, property loss or damage, environmental harm resulting from any of its activities and to ensure safe and healthy conditions for persons working at or visiting NASA facilities.

• NASA shall comply with all applicable regulations including, but not limited to:

o NASA Safety & Health requirements.

o Requirements of those Federal agencies with regulatory authority over NASA such as OSHA, EPA, and DoT.

• NASA requires every employee to report workplace hazards.

− NASA ensures that there is no reprisal to personnel for reporting unsafe or unhealthy conditions.

Overview of the NASA Safety Program

• The NASA Safety Policy stresses the individual responsibility of each employee for their own safety and that of their co-worker. Risk within the work environment must be managed to control hazards and we continuously improve workplace conditions

• NASA as an Agency has a comprehensive and successful safety and health program, which is below the national average for the industry in injury/illness rates.

• OSHA has recognized JSC and LaRC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP).

Overview of the NASA Safety Program (continued)

NASA CENTERS

NASA Goddard Spaceflight Center (GSFC) Occupational Environment

GSFC Main Campus (Greenbelt, MD)

• ~ 184 Buildings and Structures

• ~ 2400 Government &

Contractor Employees

• ~ 764 acres

Work Environment Includes:

• Office Areas

• Laboratories

• Test Facilities

• Industrial Facilities

• Construction Sites

NASA GSFC Organization

Quality Engineering Branch

Mission Software & Ground Systems Assurance Branch

Reliability, Maintainability & Availability Assessment Branch

System Safety Group

Occupational Safety & Health Group

SAFETY DIVISION

Flight Safety Branch

NC2/Program Integration Branch

OFFICE OF THE DIRECTOR

NC3/Space Systems & Technology Branch

ASSURANCE SYSTEMS

DIVISION

Ground Safety Branch

WALLOPS SAFETY &

MISSION ASSURANCE

DIVISION

QUALITY & RELIABILITY

DIVISION

GSFC Safety & Mission Assurance Directorate

• The GSFC Safety Division provides occupational safety and health services across the center including the following functional areas:

GSFC Safety Division Occupational Safety and Health Group

• Confined Space Entry Safety

• Control of Hazardous Energy Safety

• Construction Safety

• Electrical Safety

• Fall Protection Safety

• Facility System Safety

• Fire Safety

• Industrial Hygiene

• Mishap Program Management

• Pressure Vessels System Safety

• Radiation Protection

• All other occupational safety and health support

NASA Johnson Space Center (JSC)

JSC Main Campus, Ellington Field and Sonny Carter Training Facility (SCTF) Consists of:

• Over 220 Buildings and Structures

• ~9,000 Government & Contractor Employees

• 4.2 Million Square Feet

• Tunnel Length:

14,750 Feet

Work Environment Includes:

• Office Areas

• Laboratories

• Test Facilities

• Industrial Facilities

• Mission Operations

Facilities

• Construction Sites

• Aircraft Facilities 34

NASA JSC Organization

NT4/Quality Engineering Branch

NT3/Integration Branch

NT2/Quality AssuranceBranch

NS311/S&MA WSTF Team

NS211/Institutional Safety Branch

NS121/Analysis& Investigation Group

NS/ SAFETY & TEST

OPERATIONS DIVISION

NE5/Safety & Reliability Engineering Branch

NE4/Operations & Visiting Vehicle Branch

NC2/Program Integration Branch

NA111/OFFICE OF THE DIRECTOR

NC3/Space Systems & Technology Branch

NC/SPACE TRANSPORTATION

SYSTEMS DIVISION

NE2/Computer Safety & Software Assurance Branch

NE/SPACE HABITATION

SYSTEMS DIVISION NT/QUALITY & FLIGHT

EQUIPMENT DIVISION

JSC Safety & Mission Assurance Directorate

NS111 Safety & Test Operations Division •Division Business Management •Pressure Systems* •Explosives Safety •Voluntary Protection Program •Emergency Preparedness •Event Coordination

NS211/Institutional Safety Branch •Operational Safety •Fire Protection and Prevention •Construction Safety •Control of Hazardous Energy •Electrical Safety •Facility System Safety •Fall Protection •Facility Risk Management •Procurement Support •Safety Program Assessment •Safety Awareness Campaigns

NS311/SMA Office – WSTF*

• Occupational Safety

• System Safety

• Ordnance Safety

• Quality Engineering

• Quality Assurance

• Pressure Systems

• Audit & Corrective Action

NS121/Analysis & Investigation Group

• Test Safety Officers

• Hazard Analysis/ Readiness Reviews

• Human Test & Research

• JSC Institutional Review Board Safety Rep

• Partner Safety Integration

• Safety Metrics & Analysis

• Mishap Investigation Management

• Safety Information/Close Call Reporting

* Functions performed on separate contract

JSC Safety & Test Operations Division Functional Organization

NASA Langley Research Center (LaRC)

LaRC Main Campus, and the East Site (located in Langley Air Force Base) :

• ~ 184 Buildings and Structures

• ~ 2400 Government &

Contractor Employees

• ~ 764 acres

Work Environment Includes:

• Office Areas

• Laboratories

• Test Facilities

• Industrial Facilities

• Construction Sites

• Aircraft Facilities

NASA LaRC Organization

Occupational Safety & Industrial Hygiene

Facility Safety & Assurance

Safety and Facility Assurance Branch Org. Code - C201

Office Number - 43361 B2102

Mission Assurance Branch Org. Code - C202

Office Number – 43361 B2102, R299

Office of the Director Org. Code - C2

Clinic/Fitness Center Contract Contractor: Johnson Venture Mgmt.

Solutions Inc. (JVM) Org. Code – C2

Bldg. 1216 – 17 Langley Boulevard

LaRC Safety & Mission Assurance Directorate

Occupational Safety •Operational Safety •Construction Safety •Control of Hazardous Energy •Fall Protection •Explosives Safety •Voluntary Protection Program •Emergency Preparedness •Procurement Support •Safety Program Assessment •Safety Awareness Campaigns •Mishap Investigation Management •Safety Information/Close Call Reporting

Facility Safety Engineering

• Hazard Analysis/ Readiness Reviews

• Electrical Safety

• Pressure Systems*

• Lifting Devices Management*

• Fire Protection and Prevention*

• Facility Risk Management

• Facility System Safety

• Safety Metrics & Analysis

J

Industrial Hygiene •Operational Safety •Fall Protection •Facility Risk Management •Procurement Support •Radiation Safety •Safety Program Assessment •Safety Awareness Campaigns

* Functions performed by separate organization

LaRC Safety & Facility Assurance Branch Functional Organization

PWS APPENDIX B

JSHIFT PWS Center Section Applicability JSCLaRC GSFCTitle Section

All Sections ApplyAll Sections ApplyAll Sections ApplyIntroduction and Scope1

All Sections ApplyAll Sections Apply, except Access to Government VehiclesAll Sections ApplyGeneral Contract Requirements2

Institutional/Occupational Safety 3

All Sections ApplyAll Sections ApplyAll Sections ApplyGeneral Institutional/Occupational Safety Services3.1

All Sections Apply All Sections Apply except LTPE, TOSS, IRBS, and

EPPSS sections.

ExcludedCenter Specific Occupational Safety

Services3.2

All Sections Apply All Sections Apply except

RCD, FPSS, FSS, FDSE, EAS,

and FSHR/SP sections.

ExcludedCenter Specific Fire Safety Support3.3

Occupational Health4

ExcludedAll Sections ApplyAll Sections Apply, except CM section.Industrial Hygiene Services4.1

ExcludedOnly RP01 appliesAll Sections ApplyRadiation Protection Program4.2

PWS (3.1) - Institutional/Occupational Safety (All Centers)

This PWS Section is applicable/required for GSFC, JSC and LaRC (some exceptions identified in the

PWS).

List of some of the Activities on this Section (not a complete list – see PWS for complete list of requirements)

• Mishap Interim Response Assistance Team Support

• General Safety Support

• Mishap / Safety Concern Program support

• Lock‐Out / Tag‐Out (LOTO) Program support

• Construction Safety Program (~# site inspections/2024)

• GSFC – 850, LARC - 500

• Facility Safety Engineering and Design Reviews

• Safety Inspections

• GSFC – 225, LARC - 125

• Safety office response for emergencies, mishaps, and close calls

• Data Collection & Analysis

• Evidence Collection

• Assist the responding teams

Unmanned EVA Suit Test Mishap

Mishap Interim Response Assistance

Drop of New Oven for Flight Parts Mishap Construction Site Fire Mishap

General Fire Support

• Support the Center Fire Authority Having Jurisdiction

• Conduct/support Annual fire safety inspections

• Support any Memoranda of understanding between NASA and localities Fire Departments

• Design Review for Facility Modifications / Projects

• Systems Safety (i.e. SAR’s, SOP’s, FMEAs, FMECAs, etc.)

• Manage System Safety Risks

• Configuration Management

• Process Systems Safety Certifications

• Technical Member(s) for Mishap Investigations

Facility Safety Engineering

Construction Safety

• Safety & Health Plan and Hazard Analysis Reviews

• Construction Project and Safety Meetings

• Site Safety Inspections

PWS (3.2) - Center Specific Occupational Safety Services (JSC and LaRC)

This PWS Section is applicable/required for JSC and LaRC (some exceptions identified in the PWS).

List of some of the Activities on this Section (not a complete list – see PWS for complete list of requirements)

•Mishap Investigation Support (LaRC and JSC) •Lock‐Out / Tag‐Out (LOTO) Program Equipment (JSC) •Voluntary Protection Program Support (LaRC and JSC) •Confined Spaces Program Management (LaRC) •Test Operations Safety Support (JSC)

• Institutional Review Board Support (JSC) •Explosives, Propellants and Pyrotechnic (JSC)

• Reporting Processes

• Data Collection & Analysis

• Mishap Case Tracking

• Evidence Collection

• Failure Analysis

• Corrective Action Planning

• Lessons Learned

Unmanned EVA Suit Test Mishap

Mishap Investigation (LaRC and JSC)

Drop of New Oven for Flight Parts Mishap Construction Site Fire Mishap

• Hazard Analysis & Risk Assessment

• Readiness Reviews

• Test Monitoring

• Testing Activities:

• Crew Training

• Underwater Safety

• Suited Vacuum Chamber Ops.

• Hazardous Fluid and Energy

• Pyrotechnics

• Flight Hardware Testing

• Human Research

Test Operations Safety Support (JSC)

PWS (3.3) - Center Specific Fire Support Services (JSC and LaRC)

This PWS Section is applicable/required for JSC and LaRC (some exceptions identified in the PWS).

List of some of the Activities on this Section (not a complete list – see PWS for complete list of requirements)

• Fire and Life Safety Systems Designs and Installation (JSC and LaRC Only)

• Fire Protection Systems Services (JSC and LaRC Only)

• Fire Alarm Systems (JSC and LaRC Only)

• Configuration Control of Fire and Life Safety Systems (JSC and LaRC only)

• Fire and Life Safety Systems (JSC and LaRC Only)

• Trouble and Supervisory Conditions (JSC and LaRC Only)

• Fire Protection Services (JSC Only)

• Fire Suppression Systems (JSC Only)

Fire Detection:

• 155 of the JSC buildings and tunnel system are protected by fire alarm/detection systems:

– 248 Fire Alarm Panels EST (majority), Pyrotronics, Monaco

– 22,000 Devices Pull boxes, various types of smoke, heat and flames detectors, fire bells/alarms/strobe devices

– Detection system status monitored at the JSC Emergency Operations Center and B25 (backup EOC) Utilize Fireworks for central monitoring and display capability

•235 of the LaRC buildings and tunnel system are protected by fire alarm/detection systems:

– 126 Fire Alarm Panels EST (majority), Honeywell Notifier

– 17500 Devices Pull boxes, various types of smoke, heat and flames detectors, fire bells/alarms/strobe devices

– Detection system status monitored at the LaRC Protective Services Dispatcher Center and B25 (backup EOC)

Fire Protection Systems – Inspection, Test and Maintenance

Fire Suppression Systems:

•103 JSC Buildings and Tunnel System are Protected by

Fire Suppression Systems

– Majority of Systems are Wet-Pipe Sprinkler Systems (~80)

4 Facilities Require Fire Pumps 9 Facilities with Deluge Systems 5 Facilities with Foam Systems 8 Facilities with Dry Pipe/Pre-action Systems 3 FM-200 Systems, 4 Ansul Systems, 3 CO2 Systems

JSC Fire Protection Systems Inspection, Test and Maintenance

PWS (4.1) - Industrial Hygiene Services (GSFC and LARC)

This PWS Section is applicable/required for GSFC and LaRC (some exceptions identified in the

PWS).

• Occupational Exposure Assessment

• IH Surveys/Inspections

• IH Equipment Maintain and Calibrate

• Local Exhaust Ventilation Systems

• Ergonomics Assessments

• Hazardous Building Materials (Asbestos and Lead)

• Hearing Conservation Program

• Indoor Air Quality

• Food Safety, Drinking Water Safety,

• Respiratory Protection Program Support

• Chemical Management (LaRC Only)

• Potentially Hazardous Materials (PHM’s) Program (~20 Active PHM permits) - LaRC only

• Safety and Environmental Checklists (~75-125/year) - GSFC only

• Organizational Industrial Hygiene Surveys (~25-60/year) – GSFC only

• Noise & Hearing Conservation Assessment (GSFC ~10/year, LARC

~24/year)

• Indoor Environmental Quality Assessments (GSFC ~50/year, LARC

~50/year)

• Oxygen Deficiency Assessments (GSFC ~35/year, LARC ~12/year)

• Respiratory Protection Program Fitting (GSFC~10/year, LARC~30/year)

• Hazardous Material Abatement (GSFC ~50-150/year, LARC ~50-150/year)

• Ergonomics (GSFC~10/year, LaRC~30/year)

• Annual Safety & IH Audits (GSFC ~65/year, LaRC~125/year)

• Other Miscellaneous Assessments (GSFC ~50-100/year, LARC ~100-150/year)

Occupational Safety – Industrial Hygiene

4/21/2025

Industrial Hygiene Services

PWS (4.2) - Radiation Protection Program (GSFC and LaRC)

• This PWS Section is applicable/required for GSFC and LaRC (some exceptions identified in the PWS).

• Implementation of radiation protection program to comply with OSHA, NRC, and ANSI requirements in accordance with GSFC and LaRC procedural documents

• GSFC has two NRC licenses for managing ionizing radiation materials

• Support a wide variety of laser activities including indoor, aircraft borne, and outdoor laser systems

• Health Physics / Radiation Surveillance Safety Program (~190 audits/year)

• Ionizing (i.e. X-ray) - 55

• Non-ionizing (i.e. IR/Laser) - 134

• Inventory/Monitoring of Radiation Sources

• Active Radiation Source Users - 998

• Active Radiation Source Approvals - 197

• Radiation Dosimetry Management

• Shipping, receipt, storage and transfer of Radioactive Sources

• Radioactive waste disposal support (infrequent)

Contract Travel Information

• GSFC

• Majority of the contract support is onsite at the Greenbelt Campus.

• Annual travel has been consistent for several contract cycles:

• Occupational safety provides annual inspect at the IV&V, GISS, and WSC.

• Radiation safety provides an annual trip to MOBLAS 4 in Monument Peak, CA and supports an

SAE G-10T Laser Hazard subcommittee (one-contractor).

• Industrial Hygiene and radiation safety travel to support annual agency occupational health meetings (two-contractors, one each program).

• WFF travel is mostly support by government personnel, but day trips are possible.

• JSC

• No travel anticipated however situational travel may occur as issues arise.

• LaRC

• No travel anticipated

Schedule, Closing Remarks, and Questions

Lisa Harvey Contracting Officer

PROPOSED SCHEDULE

• Procurement Schedule (projected dates):

o RFP Release March 31, 2025 o Proposals Due April 30, 2025 o Contract Award August 18, 2025 o Contract Effective September 15, 2025

Dates are provided for planning purposes only and are subject to change.

Questions

• When asking a question verbally, please identify yourself and company and also input your question in the MS TEAMS chat so that we can add them to the RFP Attachment 6.

CLOSING REMARKS

• Submit all questions in writing to the CO via email NLT March 14, 2025.

• LaRC-JSHIFT@mail.nasa.gov

• The RFP and any amendments made hereafter will take precedence over any responses received during this pre-solicitation conference.

• A list of all attendees and contact information will be included as RFP Attachment 6 to facilitate teaming/subcontract arrangements.

LIST OF ATTENDEES

Name Company Agatha Onyewuchi Concept Innovation Alexa Ward Radial Soultions Inc.

Andrew Hernandez Bastion Technologies Ashley Clarke NLT Management Services Benjamin H. Lacy III Concurrent Technologies Berj Garibekian Transpacific Technologies Inc.

Bill Wessel ARES Corporation Carter Ficklen Mainthia Technologies (Mission Technology JV) Cynthia Carter BQMI Technologies David Criswell Ensafe Inc.

DeCharla Blackburn Radial Soultions Inc.

Donnie Bowen Liberty Safety Co.

Drew Becker GiaCare Ed Emig Black Hawk Management Geregory M. Jablunovsky Concurrent Technologies Gerry Schumann BQMI Technologies Glenn Kempf Glenn Kempf LLC Hemant Mainthia Mainthia Technologies (Mission Technology JV) James Branum NLT Management Services James Lockhart Banda Group International Janani Amarasekara Property Jayant Ramakrishnan Bastion Technologies Jerrica Parker Alakaina Foundation John Rodgers NLT Management Services Jorge Hernandez Bastion Technologies Joseph Summers Radial Soultions Inc.

Kenn Hall Anadarko Industries Kim Anderson inQ Services Lindi Bennett NLT Management Services Lynn West BQMI Technologies Meaghan Haertlein A to Z Management Consulting Mitchell Mulder ARES Corporation Nat Landin Transpacific Technologies Inc.

Rick Stalnaker BQMI Technologies Roy Malone Bastion Technologies Rushan Abeygunawardana CSP-PEM Inc.

Shawna Neumann Bastion Technologies Tanya Norwood NLT Management Services Vin Wagle SDLtek

J-Shift Pre-Solicitation Confer