Attachment 4 - FINAL PWS for Inventory Management.doc

Attachment 4

Performance Work Statement for Integrated Logistic Support COMSUBGRU-SEVEN Yokosuka (CSG-7), Japan

1.0 SCOPE: Promulgated financial plans and current financial commitments, analyze processes in place to ensure all recorded commitments, obligations, and expenditures. Order, receive, and ensure proper storage of material for CSG-7.

1.1 APPLICABLE DIRECTIVES: OPNAVINST 5100 series, Navy Occupational Safety and Health (NAVOSH) Program, CSG7 safety and security regulations, COMNAVSUBFOR 4406.1(SERIES), NAVSUP P-485.

1.2 ACRONYMS AND ABBREVIATIONS:

AQL

Acceptable Quality Level

BOR

Budget Operations Report

CSG7

Commander Submarine Group Seven

GFP

Government Property Furnished

NAVOSH

Navy Occupational Safety & Health

PPE

Personal Protective Equipment

TL

Transaction Ledger

TWD

Technical Work Documents

2.0 REQUIREMENTS

2.1 SPECIFIC TASKS:

a. TASK 1: SUPPLY FINANCIAL AND INVENTORY MANAGEMENT ANALYTICAL SUPPORT. Based upon CSG7 and COMSUBPAC N00F promulgated financial plans and current financial commitments, contractor shall analyze processes in place to ensure all recorded commitments, obligations, and expenditures do not exceed the authorized allotments of funds, providing CSG7 decision makers with analysis data necessary to implement revisions to methodologies as necessary in order to achieve full fiduciary and statutory compliance. Contractor shall review submitted recommend budget estimates from CSG7 Staff which include several varieties of funding types, review proposed spending plans from various entities (departments) with CSG7, and on a monthly basis work closely with CSG7 and assist in performing in-depth financial analyses by employing techniques, such as cost-benefit analysis, sources of supply, and exploring alternative methods of funding in order to evaluate, develop and improve the supply and financial processes and systems at CSG7. Following applicable Financial Regulations, the contractor shall advise CSG7 Supply Officer on the status and availability of funds and propriety of budget expenditure. The contractor shall prepare a variety of reports covering the status of funds, expenses, and obligations for management, monitor the use and rate of expenditure of budgeted funds through continuing dialogue with customers and their staffs, review written documents, and examine accounting reports. Writes or edits statements justifying funding requests for submission to higher authority.

Completed work shall conform to requirements listed above, employ sound accounting practices, and include structured controls. Contractor shall assist CSG7 Supply Department Team in handling limited aspects of technical supply management work. Additionally, contractor shall perform inventory management of material supplies for CSG7 staff, including storage management recommendations, and property utilization, reutilization and demilitarization.

Requirements determination and forecasting demand will be coordinated by direction from CSG7

Supply Staff, and may require the contractor to participate in budgetary and supply planning conferences and meetings.

Performance Requiremnets for TASK 1 are as follow:

(1) Contractor shall complete weekly Ledgers (TLs) and Budget Reports (BORs) - Financial ledgers in above referenced instructions) and weekly allotted time. This document will be presented to the CSG7 Supply Officer for review and signature.

(2) After thorough examination of ‘rates of expenditure of budgeted funds’ utilize designated spreadsheets to present Summary of Financial Status to CSG7 Supply Officer on a monthly basis according to CSG7 promulgated schedule.

(3) Provide Inventory Status Report to CSG7 Supply Staff once per week.

3.0 SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITION:

The contractor shall be familiar with Financial Management Regulations such as NAVSUP P485 (Financial sections) and the COMNAVSUBFOR 4406.1D (Financial sections), R-Supply experience.

4.0 PERFORMANCE REQUIREMENTS SUMMARY:

Customer Surveys or feedback/ Review of work requests Monday through Friday support/ Quality/Timeliness

5.0 NORMAL WORK HOURS: Work shall normally take place during 1st Shift (0800-1600), Monday - Friday.

5.1 OVERTIME: The Contractor should anticipate working more than 40 hours per week no more than 2% of the time during the period of performance. Authorization must be obtained from the PCO, COR or ACOR prior to any hours worked over 40 hours per week.

6.0 PLACE OF PERFORMANCE: The place of performance is in Supply Department, Commander

Submarine Group SEVEN, Building 2138, Commander, Fleet Activities Yokosuka Japan, 96349-0050.

7.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS: Work is to be carried out both in climate controlled office spaces and in storerooms/warehouses, which may be dusty, poorly lit and lacking climate control. Contractor should be able to sit, stand and lift and carry materials weighing up to 40 pounds unaided.

8.0 GENERAL SAFETY AND HOUSEKEEPING: Contractor personnel shall keep his/her work area in a clean, presentable, safe, and condition at all times.

9.0 GOVERNMENT PROPERTY FURNISHED:

The work under this contract is located at a Government site or installation. Property that is incidental to the place of performance; such as when the contract requires contractor personnel to be located on a Government site or installation where the use of Government-provided office space and equipment, e.g., chairs, telephones, and computers, is standard practice will be made available and used by contractor personnel. The contractor shall maintain the assigned office space(s) in a neat and orderly manner. Contractor shall only use Government provided items to accomplish the tasks required under this contract. Personal or company use of phones, utilities, computers, printers, copiers, etc., not directly related to required services is strictly prohibited. Contractor shall not remove any Government provided items from the worksite without the express written permission of the Contracting Officer's or his/her designated representative. The ship will provide boxes, Tri-Walls, Masking tape, markers, shrink-wrap, pens and paper bags and other consumables necessary for successful completion of material pull-and-stage.

10.0 CONTRACTOR FURNISHED PROPERTY:

Contractor employee shall have the required PPE (Personal Protective Equipment) applicable for work environment PPE’s and shall comply with the NAVOSH in support of this tasking such as: Hard hats, steel toed shoes, eye protection, hearing protection, working gloves and back braces or any other required PPE.

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