Annex U - Supply Services.docx

Annex U Supply Services

Annex U – Supply Services (U) Annex U – Supply Services (U)

TABLE OF CONTENTS

GENERAL INFORMATION

. The Contractor shall furnish all materials, supplies, equipment, and services required for the performance of this contract.

Contractor Furnished Materials, Equipment, Parts, and Supplies . All Contractor furnished, material, property and equipment shall meet applicable Federal, State, Local, DoD and Army Laws, Codes, and Regulations.

Contractor-Furnished Material and Responsibilities . The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract.

Contractor-Furnished Items . The Contractor shall provide all vehicles, equipment, parts, tools, fuel, oil, materials, and any other items required to perform all Contract requirements. The Contractor's property shall be operational as intended by the manufacturer, and be safe, clean, and suitable for use at a Military Installation. All Contractor furnished property and equipment are subject to COR/ACOR inspection at all times.

Identification of Contractor Vehicles and Trailers . The company name shall be displayed on each of the Contractor’s vehicles and trailers in a manner and size that is clearly visible. All vehicles and trailers shall display a valid State license plate and meet current local and State vehicle registration requirements.

The Contractor's equipment and other slow-moving equipment shall be equipped with the slow-moving vehicle sign.

Damage Caused by Contractor . Damages caused by Contractor employees shall be repaired at no cost to the Government. In all instances where Contractor’s employees damage Government property or equipment, the Contractor shall provide a verbal report to the KO within four (4) hours of occurrence. The Contractor shall notify the COR/ACOR and return the damaged area to its previous condition. All damage done by the Contractor and/or his sub-Contractor/s shall become the Contractor’s responsibility. The Contractor shall furnish all labor, materials and equipment to perform the repair work including cultivating and applying seed, sprigging, or placing sod. All turf repair work shall be maintained to ensure successful growth.

Third Party Repair Damaged Areas . In the event the Contractor discovers damages caused by another party, the Contractor shall notify the KO and COR of the extent of the damage and proposed corrective action. The Contractor shall make no repairs until authorized by the COR/ACOR.

Permits . The Contractor shall obtain all appointments, licenses, and permits required for performance of work and for complying with all applicable Federal, State, and Local Laws. Permits and licenses shall be provided to the COR/ACOR before work commences.

U.S. Department of Labor (DOL) Wage Determination (WD) . The Contractor shall refer to https://www.wdol.gov/dba.aspx for U.S. Department of Labor Wage Determinations (DOL WD).

Replacement Parts and Components . New or factory reconditioned parts (comparable to new) and components shall be provided when accomplishing scheduled and unscheduled maintenance and repair services as described herein. All replacement parts and components to be used in the maintenance and repair of facilities, systems, equipment, and components shall be compatible with the existing item, shall be of equal or better quality as original item specifications, shall conform to the applicable specifications and used according to original design and manufacturer intent. Items without technical specifications shall be of acceptable industrial grade and quality. If the original manufacturer has updated the quality of parts for current production, parts supplied under this contract shall equal or exceed the updated quality. Reconditioned parts that are refurbished and warrantied by the manufacturer, or its certified representative, may be utilized, subject to COR/ACOR approval.

Replacement Parts Documentation . All replacement parts, components and materials shall be annotated on all preventive maintenance and unscheduled maintenance work orders. Each item shall be required to annotate the following data points.

· Item ID equivalent to the Contractor’s tracking number

· Unit of purchase (U/P) (i.e., box, case, dozen)

· U/P quantity (i.e., 1 each, 12/box, 42/case)

· Short item description

· Long item description

· Manufacturer

· Manufacturer category number

· Source of supply

· Vendor item type

· Cost

Only new replacement parts, components, and materials not already annotated must be provided to the Government.

Retained Replacement Parts and Components . The COR/ACOR shall be notified when replaced parts, with acquisition value of $10,000.00 or greater, are collected from the job site and placed in temporary storage. Retained parts shall be retained for at least ten (10) days after completion of the job and these parts shall be readily available for inspection by the COR/ACOR. When disputes arise concerning material, parts and components selected for work items already accomplished, the Contractor shall, at no cost to the Government, remove, replace, and/or rework material, systems, equipment, or components so compliance with the Government's requirements are satisfied. The COR/ACOR retains the right to specify the kind and quality of all materials, parts, and supplies.

Office Supplies . The Contractor shall provide, at the Contractor’s expense, all office supplies, and services such as copying machines, fax machines and paper, toner and associated expendable office supplies required to perform this contract.

Preventive Maintenance . The Contractor shall provide all parts and materials necessary to perform preventive maintenance for the required facilities.

Unscheduled Maintenance and Repair

. The Contractor shall provide the purchasing personnel/ labor and obtain all parts, materials, and supplies for individual unscheduled maintenance actions.

Acquisition of Parts and Materials . All materials and parts shall be procured on a competitive basis in accordance with the applicable contract clauses. If a lack of competition exists, a justification shall be provided to the COR/ACOR. All purchase documents shall be made available for review and audit by the COR/ACOR.

Storage of Government-Furnished Materials and Parts . All Contractor-furnished material shall be stored in a safe and secure manner that precludes any soiling or damage prior to installation and in accordance with the USACE EM 385-1-1, Section 14, Material Handling, Storage and Disposal. The Contractor’s storage procedures and practices shall reflect the following.

Storage of Flammables and Other Selected Materials . The Contractor shall ensure that only approved hazardous, flammables, and other selected materials are stored on site. Coordination shall be made with the appropriate medical, group, or base activity (i.e., Base Civil Engineer, Bio- Environmental Engineering Office). Unless provided by the Government, the Contractor is responsible to provide safe and adequate storage for consumables, flammables, acid/corrosive materials, pesticides, etc. The Contractor shall not store paints, acids, pesticides, or other hazardous materials in or around work areas. Flammables must be stored in an appropriate UL approved storage container. Consumable items (i.e., air filters, oil filters) shall be dated in a visible location at the time of being placed in Contractor’s storage.

Prohibited Storage in Interstitial or Crawl Spaces . No supplies, tools or equipment repair items shall be stored in the interstitial or crawl spaces. No "shops" shall be established in any interstitial or crawl space at any time.

Cleanliness of Stored Part and Materials . All parts and materials stored at the Contractor’s storage site, shall be stored in accordance with manufacturer’s instructions. Stored water and air filters shall be sealed from interior environmental moisture, dirt, dust and contaminates prior to use. Parts and materials sealed by the manufacturer shall be stored so that seals are not compromised. Consumable items (i.e., air filters, oil filters) shall be dated in a visible location when placed in Contractor’s storage.

Use of Contaminated or Damaged Equipment, Parts, and Materials . Dirty, contaminated, or damaged equipment, parts, and materials shall not be used or installed without prior cleaning in accordance with manufacturer’s instructions. Dirty or contaminated air or water filters shall not be used a replacement filters. Any equipment, parts, or materials that are contaminated or damaged because of improper Contractor storage practices and procedures shall be replaced by the Contractor at no additional cost to the Government.

Equipment, Parts, and Materials Stored at Contractor-Furnished Storage Sites . The Contractor shall maintain records of any equipment, parts, and materials purchased and paid for as part of this contract that may require storage at Contractor-furnished storage sites. An inventory of related equipment, parts and materials shall be provided to the COR, at a minimum, on a quarterly basis. The Contractor shall be responsible for returning all related equipment, parts, and materials to the Government at the end of this contract, subject to verification and acceptance by the Government.

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