TE_10_AdverseWeatherPlan.docx

Base Operations (BASOPS) Performance Work Statement Technical Exhibit 10 – Adverse Weather Plan

DIRECTORATE OF PUBLIC WORKS ADVERSE WEATHER PLAN

1. PURPOSE: To establish responsibilities and procedures pertaining to adverse weather conditions.

2. SCOPE: This procedure is applicable to adverse weather conditions on Fort Huachuca to ensure response by the operations and maintenance (O&M) contractor as directed by the Contracting Officer’s Representative (COR). Adverse weather conditions are those conditions which may create hazardous conditions on roadways and airfield runways, interrupt the military and civilian work force mission, cause utility failures, create safety problems, and impair security operations. Such adverse weather conditions would include one or more of the following, but not limited to:

One inch of snow accumulated on roads Ice covered roads Flooded roadways Freezing rain High sustaining winds (50 mph or higher)

3. RESPONSIBILITIES: Chief, Operations and Maintenance Branch, will provide overall direction and technical management of contract preparation and inspection. The COR will serve as the Directorate of Public Works’s (DPW) liaison with the Contracting Officer and ensure that the contract contains adequate description and requirements for all actions pertaining to contractor response to adverse weather conditions and will certify contractor’s performance for payment.

a. The designated Quality Assurance Evaluator (QAE) will serve as technical expert (depending on which contractor shop is responding) and will be responsible for inspections. The O&M contractor will be responsible for management expertise, experienced personnel, and all operations pertaining to performing adverse weather condition contractual requirements.

b. Designated QAE for each functional areas is identified below.

Roads and Grounds

Electric

Carpentry

HVAC

Plumbing

UNITED STATES ARMY GARRISON FORT HUACHUCA, ARIZONA

INTERNAL PROCEDURE

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April 2016 280-7

c. Service Support. The following equipment and materials shall be available for immediate use by the O&M contractor.

a. Three road graders

b. Two dump trucks equipped with hydraulic sling spreaders.

c. One front-end loader.

d. Sufficient sand for spreading on primary and secondary roads on the Installation.

4. PROCEDURES:

a. During Duty Hours:

(1) If weather conditions deteriorate during the duty day, the COR or appropriate QAE will notify the O&M contractor of what procedures are to take place to ensure safety to all post occupants. This possibly could consist of ensuring contractor is prepared to spread sand in the event roads become unsafe due to ice or snow on roads.

(2) The Chief, Operations and Maintenance Branch, will report to the Director, Public Works , and the Battle Captain, Incident Operations Center, of what procedures have been put in place to ensure safety to all post occupants.

(3) The Chief, Operations and Maintenance Branch, or designated representative will coordinate with the Military Police of what procedures have been established; for example, spreading of sand, barricades, etc.

b. After or Prior to Duty Hours:

(1) The Military Police will notify the designated duty lead for the O&M contractor when adverse weather conditions render post roads unsafe for vehicular traffic or other adverse weather conditions affecting post utilities or post and family housing facilities.

(2) The designated duty lead shall notify contractor personnel required to respond to emergency conditions. The on-call duty lead shall then notify the appropriate QAE depending on the type of emergency weather conditions.

c. The O&M contractor shall respond within 30 minutes of notification and provide direction and work operations in accordance with their approved plan.

UNITED STATES ARMY GARRISON FORT HUACHUCA, ARIZONA

INTERNAL PROCEDURE

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April 2016 280-7

d. The appropriate QAE will monitor contractor performance and provide information to his supervisory chain.

e. The list below identifies primary and secondary roads/avenues and roads/avenues identified for shut down (shut downs per Military Police only) Contractor shall maintain roads in accordance with their approved plan.

f. Primary Roads: Secondary Roads:

Hungerford Ave Mizner Ave Johnson Rd Butler Rd Backer Rd Brainard Rd

Encl

Map

Director, Public Works