Annex G - Snow_Ice_and Sand Removal (408).docx

Annex G Snow, Ice, and Sand Removal (408)

Annex G – Snow, Ice and Sand Removal (408) (U) Annex G – Snow, Ice and Sand Removal (408) (U)

Table of Contents

GENERAL INFORMATION

Overview . The Contractor shall provide pavement clearing services, to include street sweeping and snow, ice, and sand removal services, on paved driving/parking areas and side roads, as annotated starting on TE 10, Adverse Weather Plan. Services shall commence when snow or sand height exceeds one (1) inch, or when forecasted low ambient temperatures and moisture levels could cause ice accumulation or when ice begins to accumulate. Removal and treatment priorities shall take place in accordance with (IAW) the installation’s Snow, Ice and Sand Removal Plan or as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). Services shall continue as weather conditions dictate.

Snow, Ice, and Sand Removal Plan . The Contractor shall review the provided TE 10, Adverse Weather Plan, and submit any revisions to the COR/ACOR for approval within sixty (60) days of contract award. The Contractor shall update TE 10, Adverse Weather Plan annually, not later than (NLT) 30 September. Revision shall include updates to Access Control Points (ACP) closures or openings and re-prioritization of roads per input from DES or DPW.

The Contractor's plan shall include the following:

· an inventory of materials for snow, ice, or sand removal

· traffic and parking control procedures, communication channels, and priorities between road users, the snow control center, and equipment operating crews

· designated areas from which snow, ice, or sand shall be hauled away when accumulation reaches an established level

· procedures for adding additional crews and equipment in the event of unusual storm/weather events

The Contractor shall shovel snow from steps and spread sand on steps and walkways according to the snow and ice emergency plan or as directed by the Government. The Contractor is required to have a snow and ice emergency plan included in their contingency plan. Salt shall not be used. The DPW, Fort Huachuca Operation Center (EOC) and Directorate of Emergency Services (DES) shall be notified when deicing and snow removal operations are started and shall be updated hourly for the duration of the operation. The Contractor shall respond to road snow, ice, and sand removal requests from the DES.

DESCRIPTION OF SERVICES

Scope . Pavement clearance includes, but is not limited to, the following: plowing and sweeping of sand or snow from roads, access control points (ACP), shoulders, driveways, and parking areas by pushing and piling the snow into adjacent areas or by collecting and removing sand. The Contractor shall begin clearing from areas identified in TE 6 when accumulations have reached one (1) inch or within one (1) hour of notification by the Directorate of Emergency Services or the COR/ACOR. Snow sand or ice removal shall be cleared from walkways, doorways, and gates to provide full opening and safe access for personnel and equipment. Snow, sand, or ice piles shall not be left in the plowed or swept areas. The Contractor shall perform deicing services to maintain steps, handicapped ramps, fire hydrants and access to buildings and essential facilities free from hazards.

Specialized Locations

Paved Roads and Access Control Points (ACP) . The Contractor shall clear roads and ACPs. The Contractor shall clear primary roads to support the safe movement of emergency vehicles. The Contractor shall ensure all opened ACPs are always accessible/operational, regardless of storm intensity. The Contractor shall deploy the assets necessary to ensure the road network is trafficable IAW the Snow, Ice, and Sand Removal Plan. Once removal operations commence, the Contractor shall continue these operations until snow, ice, or sand is removed from the full width of roads, including intersections. The Contractor shall clear all primary roads NLT 0600 hours. The COR/ACOR will inform the Contractor of the revised clearance times, should there be a delay in opening or closure.

Parking Areas . The Contractor shall clear parking areas. Snow, ice, or sand shall be removed from the full width of the parking areas and pushed to designated locations. The Contractor shall clear parking areas of snow, ice, or sand.

Sidewalks

Snow Shoveling and Ice Removal . The Contractor shall snow shovel stairs and apply ice melt as needed for each building. Ice melts (sand only) shall be placed on stairs and sidewalks for each building.

Catch Basins . This applies in rare instances where the snow accumulates and prevents draining. The Contractor shall remove snow from all catch basins to allow free drainage.

Hydrants . The Contractor shall remove snow from and around the hydrants to ensure access. The cleared area shall be, at a minimum, approximately three (3) feet in radius from the hydrant. The Contractor shall clear access to hydrants at the end of each snowstorm.

Dumpsters . This applies in rare instances where the snow accumulates and prevents access. The Contractor shall remove snow from and around the dumpsters to allow for pedestrian access to dispose of refuse. The Contractor shall clear access to dumpsters at the end of each snowstorm.

HVAC Clearing . The Contractor shall ensure HVAC units are kept clear of snow and ice and all control panels are accessible from all sides. This shall be accomplished by means other than plowing (e.g., snow blowing or hand shoveling).

Sand or Snow Stockpile Removal . When specifically authorized by the COR/ACOR, the Contractor shall remove snow, ice, or sand stock- piles to designated on-post locations.

Removal Priorities . The priority of pavement clearance shall be IAW the primary and secondary road list in TE 10, Adverse Weather Plan.

Pre-treatment and Clearing

De-icing Material/Sand . The use of sand only, shall be used IAW local regulations and local policy. The Contractor shall ensure all materials used follow local procedures and is acceptable to the COR/ACOR. The allowable amount of material passing a No. 200 sieve as determined by the American Association of State Highway and Transportation Officials (AASHTO) -T11, Standard Method of Test for Materials Finer Than 75-μm (No.200) in Mineral Aggregates by Washing, shall not exceed 10% by weight. The maximum particle size for sand borrow shall be M1.04.0 Type A, one-fourth inch (¼”). At the end of the snow event, the Contractor shall remove excess sand from sidewalks and parking lots.

Pavement Sweeping . No later than two (2) business days after completion of snow and ice removal operations, the Contractor shall begin the removal of excess ice control abrasive (sand) material previously applied on the pavement areas specified in TE 10, Adverse Weather Plan Priority List using vacuum sweepers. Areas to be swept include, but are not limited to paved roads, parking areas, sidewalks, runways and shoulders, taxiways, aprons, etc.

Inoperable Vehicles . The Contractor shall coordinate with DES to move all vehicles interfering with snow removal or ice control operations. The Contractor shall assume liability for damages to vehicles caused by Contractor employee negligence.

Safety . The Contractor shall ensure snow, ice, or sand removal equipment that is slow moving or otherwise creates an unsafe condition are clearly visible to oncoming traffic and bystanders (e.g., equipped with rotating or flashing amber lights).

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