Annex F - Maintenance - Grounds (404).docx

Annex F Maintenance – Grounds (404)

Annex F – Maintenance – Grounds (404) (U) Annex F – Maintenance – Grounds (404) (U)

Table of Contents

GENERAL INFORMATION

Overview . The Contractor shall inspect, service, maintain, and landscape the grounds of Fort Huachuca, Arizona. The work shall include scheduling and performance of leaf and debris removal; tree, hedge, and shrub planting, maintenance, irrigation, and fertilization; policing of areas; tree and stump removal, and other associated work as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein. The Contractor shall provide for tree preservation and protection during all maintenance and construction activities.

DESCRIPTION OF SERVICES

Scope . The Contractor shall provide Grounds Maintenance for all High Visibility (Improved Grounds), Common Areas (Semi-Improved Grounds), Fire Breaks and Ranges, and Unimproved Grounds. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this contract in support of mission requirements for users, residents, and visitors. The Contractor shall replace any new trees or shrubs planted that die within one (1) year, at no cost to the Government. All work shall be performed by personnel qualified in accordance with (IAW) applicable federal and state laws and regulations. All grounds maintenance shall be included in the overall PM plan provided to the COR/ACOR no later than ninety (90) calendar days after contract start date. Additional grounds maintenance may be directed by the COR/ACOR on an as needed basis by DMO/OWO. Additional customer requested out of cycle grounds maintenance may be completed on a reimbursable DMO/OWO basis only. The Contractor will follow all DMO/OWO priorities as directed.

Service High Visibility Areas . Developed areas of the installation require an intensive level of maintenance. The work performed in these areas by the Contractor shall include irrigating, applying fertilizer and/or lime, applying herbicide to lawn and landscape areas, maintaining plants, shrubs, and performing seasonal planting of plants, removing leaves, pruning trees and litter control.

Stump Removal . The Contractor shall perform stump removals by digging them out or by using a stump grinder. Grinding of stumps shall be six inches below grade. After removal or grinding, the Contractor shall backfill the area to grade with topsoil or appropriate landscaping material.

Raking . The Contractor shall remove windblown leaves and tumbleweeds from buildings and other structures upon receipt of a valid work document.

Debris Removal . The Contractor shall remove blown down trees and branches from storm events shall be removed upon receipt of a valid work document.

Planting . The Contractor shall plant trees, shrubs, native plants, cactus, and ground cover as requested and purchased by the Government. All work shall be performed to industry standards.

Weed Control . Herbicide application may be applied on an as required/ emergency basis through DMO/OWO only, no preventive maintenance will be performed for these areas. For large weed control requirements, organizations may submit work to be completed under a reimbursable PWO. Contractor personnel that apply herbicide shall have an Arizona herbicide application certificate or license. The Contractor shall ensure training and licenses and/or certificates of Contractor personnel are kept current. The Contractor shall provide copies of these licenses or certifications to the COR/ACOR, not later than (NLT) ten (10) calendar days during the phase-in period, and again within ten (10) calendar days upon a change in personnel. The Contractor shall submit a consolidated list of all chemicals used during the month, in a monthly herbicide application record to the COR/ ACOR. All mixing and storage of herbicide shall be performed off the installation. If the Contractor spills or releases any hazardous substances, i.e., substances listed in the most recent 40 CFR 302, Designation, Reportable Quantities, and Notification, the Contractor shall immediately notify the COR/ACOR, followed by written notification within one (1) hour. The Contractor shall submit an herbicide usage report of all herbicides use to the COR/ACOR within one (1) calendar day after application of any herbicide.

Remove Debris, Leaves, Litter and Storm Damage . All debris, leaves and litter removal will be conducted once annually (1-30 November) or as established by the COR. For large off-cycle requirements, organizations may submit work to be completed under a reimbursable DMO/OWO/OWO or PWO. The Contractor’s responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (e.g., tree limbs, rodent habitats, etc.), litter, and trash. Organic debris such as leaves, grass clippings, tree trimmings, stumps, Christmas trees, and pine straw shall be disposed of. The Contractor shall collect and dispose woody debris after pruning and removal of trees or stumps. The Contractor shall mechanically chip tree limbs less than four (4) inches in diameter, transport, and dispose. The Contractor shall remove and dispose limbs and trunks greater than four (4) inches in diameter in government-provided dumpster located at the Whitside Clean Landfill.

Storm Damage Clean Up . Generally, storm damage will consist of debris resulting from high winds and strong monsoon storms with flooding and erosion. Storm damage cleanup shall normally be accomplished through sweeping and landscaping recurring maintenance. The Contractor shall also fill, transport and place sandbags to protect facilities from flooding, as needed.

Service/Maintain Trees . The Contractor shall service all trees on an as required basis through DMO/OWO only, no preventive maintenance will be performed for these areas.

For large non-emergent requirements, organizations may submit work to be completed under a reimbursable DMO/OWO or PWO. Trees that become diseased or die shall be removed and replaced with like trees. Trees that are installed shall be no less than two (2) inches to two-and-a-half (2½) inches in diameter.

Perform Mechanical Tree Spading and Transplanting . The Contractor shall perform mechanical tree spading and transplanting for all native species found within Fort Huachuca on an as required basis through DMO/OWO only, no preventive maintenance will be performed for these areas.

Tree Pruning . Conducted on an as required by safety only basis through DMO/OWO. For large off cycle requirements, organizations may submit work to be completed under a reimbursable PWO. The Contractor shall trim all tree limbs which are damaged, unsightly, or present unsafe conditions, and remove all associated debris. Pruning shall be accomplished IAW most recent ANSI A300 (Part 1)-2001, Tree, Shrub, and Other Woody Plant Management – Standard Practices (Pruning) and ANSI Z133.1-2006, Arboricultural Operations – Pruning, Trimming, Repairing, Maintaining, and Removing Trees and Cutting Brush – Safety Requirements, and National Arborist Association standards.

Tree Removal and Replacement . The Contractor can expect to remove very large trees (historic cottonwoods, etc.) which may require utilization of heavy engineering equipment (cranes, bucket trucks, loaders, dump trucks, etc.) and extra-large chainsaws. Maintenance and or removal of large trees may require the use of pole saws, bucket trucks and boom lifts. Equipment not on hand shall be obtained for the job at the contractor’s expense. All work shall be performed to industry standards. Damage to trees and plantings from pruning and trimming activities shall be kept to an absolute minimum.

Emergency Tree Removal . When removal of a tree is required to eliminate a safety hazard or restore traffic flow, the Contractor shall begin the removal within two (2) hours of notification by the COR.

Hedge and Shrub Pruning . The Contractor shall maintain and prune all hedges and shrubs on an as required/ emergency basis through DMO/OWO only, no recurring maintenance will be performed for these areas. For large non-emergent requirements, organizations may submit work to be completed under a reimbursable PWO.

Hedges and shrubs shall be free of dead limbs. All clippings, branches and debris resulting from hedge and shrub trimming and pruning shall be removed the same day work is accomplished.

Irrigation (Brown Parade Field Only) . The Contractor shall operate, maintain, adjust, and repair permanently installed lawn irrigation systems and portable irrigations equipment to, IAW installation water restriction policies, maintain an adequate water supply for plant health in flower, shrub, hedge, and tree.

Operation of Irrigation Systems (Brown Parade Field Only) . The Contractor shall irrigate High Visibility Areas to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. When hoses are used for manual watering, all equipment shall be removed between watering for a neat and clean appearance. The Contractor shall not connect to any hydrant within the boundaries of the installation. The Contractor shall practice water conservation measures and position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. The Contractor’s irrigation responsibilities include setup, monitoring, adjusting, etc., of irrigation system computer, timers, controllers, pumps, etc. The Contractor shall be responsible for day-to-day operation of the base-wide automated irrigation system.

Maintenance of Irrigation Systems (Brown Parade Field and Cemetery Only) . The Contractor shall maintain irrigation systems including, but not limited to, draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repairing ruptured pipes. The Contractor shall maintain equipment and systems to ensure good operational working order. Replacement of pumps, controllers, timers, or backflow prevention devices is not included in routine maintenance of irrigation systems.

Service/Maintain Xeriscape Areas . The Contractor shall ensure xeriscape areas that require little or no irrigation, are maintained, as on a required basis through DMO/OWO or a an organizational reimbursable PWO. The Contractor shall ensure the xeriscape areas are healthy and clean, free of debris, litter, and weeds. The Contractor shall identify High Visibility Areas that can be replaced with various types of gravel, mulch, drought tolerant trees, shrubs, and grass turf indigenous to this climate, including providing steel or concrete edging.

Special Services . The Contractor shall provide additional services on a as required basis through DMO/OWO due to unforeseen circumstances, including but not limited to, Very Important Person (VIP) visits, retreats, ribbon cutting ceremonies, and open houses. The Contractor shall provide extra labor and equipment to service pre-identified locations within the High Visibility and Common Areas beyond the normal level of grounds maintenance. The COR/ACOR will notify the Contractor of special service requirements NLT forty-eight (48) hours prior to the event. The Contractor shall coordinate special service requirements with the existing grounds maintenance schedule.

Upon receiving direction from the COR, the Contractor shall complete work prior to the event. In the event the Contractor must deviate from their schedule to meet special event requirements, the Contractor shall do so at no additional cost to the Government. The Contractor shall be authorized/entitled one (1) additional duty day to return to their normal operations. Furthermore, the Contractor will not be held accountable for any unsatisfactory performance results, on a quality assurance inspection or complaint, due to COR-directed schedule change(s), until such point when the Contractor resumes normal operations.

Service Fire Breaks and Ranges . All Wildland Fire Prevention, such as prescribed burns, fire breaks, fuel removal, etc. will be performed IAW TE 55, Integrated Wildland and Fire Management Plan within available funding limits. Activities include health, safety, security, brush control, erosion control, dust control, and drainage maintenance. Brush control includes prescribed burning and plowing to reduce fire risks to mitigate injuries from wildlife or damage to real property. The Contractor shall maintain drainage and sustain non-impact area range berms, real property facilities (excluding impact areas) on the ranges and training areas. Ranges include maneuver and training land, live-fire ranges, and other field training sites but shall exclude all impact areas. The Contractor shall obtain schedules for periodic recurring maintenance activities on ranges during the available timeframes, in compliance with the installation Range Facilities Management Support System (RFMSS) from the COR/ACOR. In the event the Contractor deviates from the COR/ACOR provided schedule, the Contractor shall do so at no additional cost to the Government.

Wildfire and Prescribed Burn Support . All Wildland Fire Prevention funded by QUMN, prescribed burns, fire breaks, fuel removal, etc. will be performed IAW the Integrated Wildland and Fire Management Plan within available funding limits. The Contractor shall provide heavy equipment as requested on a valid work document during wildfires (dozers, graders, loaders, dump trucks, etc.) and water hauling support on a as required through DMO/OWO only. For prescribed burns, the Contractor shall blade existing roads and fire breaks by preventive maintenance or as directed by the Government.

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