Annex J - Maintenance - Surfaced and Unsurfaced Areas (420) .docx

Annex J Maintenance – Surfaced and Unsurfaced Areas (420)

Annex J – Maintenance – Surfaced and Unsurfaced Areas (420) (U) Annex J – Maintenance – Surfaced and Unsurfaced Areas (420) (U)

TABLE OF CONTENTS

GENERAL INFORMATION

Overview . The Contractor shall perform maintenance and repair of surfaced areas, including asphalt and cement concrete pavements, gravel and earth surfaced areas, and associated structures at Fort Huachuca. Work shall be performed by qualified personnel in accordance with (IAW) applicable laws, regulations, and applicable unified facilities criteria (UFCs).

Work Management and Control

Preventive Maintenance Plan . The Contractor shall provide a preventive maintenance plan for surfaced areas within thirty (30) days of award to the COR/ACOR. The plan shall indicate a schedule of preventive maintenance tasks to be completed, identifying what work will be done, when and where.

Compliance . The Contractor shall comply with all environmental requirements while performing repairs and maintenance.

Safety . Contractor-operated slow moving equipment used on roads shall be equipped, operated, and stored in accordance with industry standards and OSHA regulations.

Traffic Flow . The Contractor shall maintain the free flow of traffic during paving repairs and any other work that will compromise traffic flow through the use of traffic control methods or devices, including flagmen, traffic cones, detour signs, signal devices, and flashers. The Contractor shall notify, in writing, the COR/ACOR, fire department, and DES, a minimum of seven (7) calendar days in advance of any scheduled disruption of traffic flow, including closure of streets. The Contractor shall notify the COR/ACOR, fire department and DES before executing any emergency DMO work that requires potential disruption of traffic flow. The Contractor shall keep a log of all potential disruptions and provide a copy to the COR/ACOR on a monthly basis.

Reporting Requirements . The Contractor shall prepare, submit, and maintain all maintenance records, files, and reports in General Fund Enterprise Business System (GFEBS).

Publications and Forms . Specific publications and forms required for the accomplishment of work described in this service are listed in TE 04 – Directives and Publications.

DESCRIPTION OF SERVICES

Surfaced Areas . The Contractor shall perform corrective actions as needed to surfaced areas, including but not limited to adding material to roadways and parking areas, repairing asphalt, regrading, repainting, repairing potholes, clearing drainage areas, and repairing guardrails. The Contractor shall maintain and repair all paved surfaces, including flexible and rigid pavements, paved roads, paved parking areas, sidewalks, recreational areas, road shoulders, drainage systems, ramps, bridge surfaces, curbs, gutters, and erosion control areas.

Dust Abatement . The Contractor shall be responsible for dust abatement during all facets of project activities. The Contractor shall maintain dust logs detailing the amount of water used, the activity and location for each piece of equipment using water for dust abatement. The amount of water used for dust abatement and the location shall be reported to the COR/ACOR on a monthly basis.

Pothole Repair . Potholes shall be repaired IAW established approved plans, technical manuals, Unified Facilities Criteria (UFC), and Army Regulations. The Contractor shall perform repairs using the same material as the adjacent areas and shall obtain approval from the COR.

Barriers

Guardrails . The Contractor shall repair and replace damaged guardrails and guardrail posts with new materials that match existing materials. The Contractor shall install guardrails along roads where hazardous conditions exist. Guardrails installed, replaced or constructed shall meet the Arizona Department of Transportation Standards. The Contractor shall provide temporary barriers as directed by DES through the COR.

Barricades and Lighting Devices . The Contractor shall install, replace, remove, and inspect permanent and mobile barricades of all types, cones, drums, vertical panels, and lighting devices that warn drivers of hazards created by construction, maintenance, and storm damage in or near traveled areas and which guide and direct drivers safely past the hazards.

Bumper Blocks . The Contractor shall install, replace, remove, and inspect concrete, plastic, wood, and metal bumper blocks used in parking areas, roadways, hazardous areas adjacent to buildings, signs, and fences to keep vehicles from protruding past the designated parking boundaries.

Paved Surface Sweeping . The Contractor shall provide sweeping services for scheduled removal of dirt and debris from paved surfaces, parking areas, and pedestrian walks throughout the base. The Contractor shall sweep all specified paved surfaces (e.g., roads, road shoulders, parking lots, and pedestrian walkways) with a broom-type sweeper. Sweeping shall remove all debris and roadway dirt from the road center traffic path and all gutters to ensure proper drainage and runoff. A surface is considered properly swept after it has received a single-pass from a properly operating mechanical broom-type sweeper over an area receiving normal sweeping maintenance and not covered with unusual spills or debris deposits. Sweeping shall remove all debris and roadway dirt from the road center traffic path and all gutters. All debris and litter collected by the street sweeper shall be disposed of by the end of the same working day. Contractor shall dispose of soil, debris or waste at an approved off- post landfill area. A schedule shall be developed and maintained by the Contractor, as part of the PM Plan, and shall be provided for review to the COR/ACOR within fifteen (15) calendar days of the start of the contract. The COR/ACOR will provide approval or comments to the Contractor within fifteen (15) calendar days. The approved schedule shall be provided to the COR/ACOR every month thereafter. The Contractor shall report to the COR/ACOR on a monthly basis, or as requested, the gallons of water used or the number of times the sweeper needed to be filled and the sweeper’s capacity, using TE 16, Dust Control Log.

Sweeping LAAF . The Contractor shall conduct sweeping operations at the Libby Army Airfield eight hours a day, Monday through Friday, excluding Government holidays to mitigate the occurrence of foreign object damage to aircraft. This work shall be performed as recurring maintenance. The operator shall be in radio contact with the tower at all times while on active areas of the airfield. Areas include runways, taxiways, aprons, ramps, etc. The civilian side of the airfield shall not receive sweeping services. The operator shall coordinate activities with airfield operations.

Sweeping Post . The Contractor shall conduct sweeping operations of the roads and parking lots on the installation, excluding housing areas and the schools. The type of debris is generally generated by traffic accidents, storm damage, erosion, spills, chronic hazardous areas and environmental factors. There are approximately 2 miles of multiuse path that will generally require sweeping once a week. More paths will be constructed in the future. The construction of the paths is not conducive for the use of a standard size street sweeper and consideration should be made for the use of a mini sweeper which can also be used in tight parking areas. Other areas of the installation shall be swept as requested by the Government. This work will normally be performed as recurring maintenance. The Contractor shall also provide magnetic pick up of nails, screws, etc. The Contractor shall be expected to sweep areas for special events as directed by the Government. It is the Governments intent to have a full time street sweeper operator (2,080 man hours/year) sweeping the post roads, parking lots and other areas. For maximum efficiency and increased safety, it is advised that sweeping operations partially occur during off duty hours (e.g. start at 0300 hours and/or weekends) however the sweeper must be available at all times during the duty day (0700-1530 hours). There are approximately 750 miles of paved roadways and 1.6 million square yards of organizational and non-organizational paved parking areas on the installation.

Paved Surfaced Area Cleaning . The Contractor shall manually clean sidewalks, gutters, and other areas inaccessible to mechanical sweepers associated with the above listed paved surfaces to remove rock, sand, dirt, and debris. The Contractor shall remove all growth in the cracks and joints in all pavement and medians.

Parking Lot Painting . The Contractor shall paint parking lots. Parking lot painting shall conform to current Local, State and Federal standards with regards to surface preparation, paint application, and markings. The Contractor shall paint over any unauthorized parking markings, or curb signage unless explicitly allowed by Regulations. The Contractor shall install and maintain stop blocks in parking lots. Parking space lines, directional arrows, and other markings shall be repainted as required to ensure clear visibility. The Contractor shall be responsible for putting up and removing any necessary safety and closure barriers (e.g., cones and signs). All paved parking lots shall be painted once every four years. The Contractor shall coordinate paint scheduling with the facility occupants and closing parking lots as necessary to complete the activity. The schedule shall be developed and maintained by the Contractor, as part of the PM Plan, and shall be provided for review to the COR/ACOR within fifteen (15) calendar days of the start of the contract. COR/ACOR approval or comments will be provided to the Contractor within fifteen (15) calendar days. User may request repainting based on mission requirements. This unscheduled repainting will be accomplished through a DMO.

Bituminous and Cement Concrete Pavement . The Contractor shall maintain paved surfaces of all types in a good state of repair with uniformity in appearance, at the original alignment and elevation, and free of damage, vegetation, potholes, scaling, spalls, surface breaks, and cracks. In order to provide smooth and safe surfaces, the Contractor shall keep surfaces free of potholes and road hazards. Work shall include, but not be limited to, repairing concrete surfaces, asphalt surfaces, and expansion joints. Items to be maintained include, but are not limited to, plant mix cold laid, plant mix hot laid, sand asphalt, sand tar, rock asphalt, and bituminous penetration macadam. All repair work shall be performed IAW all local, state, and federal specifications.

Spot Repair . Inspect surfaces for defects and permanently repair asphalt roadway and potholes with a hot or cold mix asphalt repair. Temporary patches may be placed if weather does not permit a permanent patch. The permanent patch shall be placed as soon as the weather allows. The Contractor shall repair potholes, upheavals, and eruptions of asphalt around fire plugs, in asphalt drainage ditches, and on all bituminous surfaced areas. The Contractor shall repair, replace, and clean up cracks, grade depressions, upheavals, utility cut depressions, potholes of various sizes, raveling, bleeding, channel ruts, corrugation and shoving, fuel spillage, poor drainage, weathering, poor bituminous materials, aggregate deficiencies, overheating, improper mixing of material, poor proportioning, placement errors, plant mixed materials, and aggregate surfaces, sub-grades, sub-bases, and base.

Shoulders

a. . All road shoulders shall be level with, or no more than two inch (2”) below the surfaced road and smooth after compaction. The Contractor shall maintain and repair road shoulders to protect the basic pavement structure, eliminate traffic hazards, and ensure proper drainage. The Contractor shall accomplish this requirement by leveling ruts and washes, filling in low areas, and cutting down high areas to achieve proper grade and slope. The Contractor shall maintain all roadsides and intersections to ensure unobstructed visibility of all signs, markers, guardrails, and fire hydrants. Undesirable vegetation shall be controlled within twelve (12) feet of the pavement edge. If herbicides are used the Contractor shall coordinate the herbicide usage with the Directorate of Public Works (DPW) prior to their application and perform work IAW TE 35 – Integrated Pest Management Plan.

Records

b. . The Contractor shall keep a record documenting the date that a bituminous or cement concrete pavement and/or road shoulders is patched or repaired and made available to the Government upon request. The records shall be turned over to the Government at the end of the contract term.

Road Pavement Marking . The Contractor shall mark pavement in dry weather when the temperature exceeds forty (40°F) degrees. The Contractor shall be responsible for putting up and removing any necessary safety barriers (e.g., cones and signs).

Paint Obliteration on Surfaced Areas . Prior to application of paint, the Contractor shall remove all existing paint from surfaced areas where the buildup of paint creates a tripping hazard to pedestrians or a hazard to bicyclists, motorcycles, and wheelchairs; where the buildup of paint is detrimental to the application and/or the durability of the new paint (or other marking material). This includes, but is not limited to all street and curb markings, special parking markings, road speed limits painted on the surfaces, caution lines, yield lines, crosswalks, and directional markings.

Road Striping and Marking . The Contractor shall inspect and paint all asphalt and concrete paved roads. Road striping shall conform to all current Local, State and Federal specifications and standards in regards to surface preparation, paint application, and markings. Paint striping and marking shall be IAW the Manual of Uniform Traffic Control (MUTCO) devices for Streets and Highways. Paint shall be applied in white and yellow and shall conform to American Association of State Highway and Transportation Officials (AASHTO) M247 (1991I), and Federal Specifications TT-P-1952(D) and TT-P-1952(E), Paint, Traffic, and Airfield Marking, and reflective beads shall conform to AASHTO M247 and Federal Specification TT-B-1325C, Beads Retro-Reflective. Striping includes, but is not limited to all curb markings, special parking markings, road speed limits painted on the surfaces, caution lines, yield lines, directional markings, and road beading. The Contractor shall be responsible for putting up and removing any necessary safety and closure barriers (e.g., cones and signs).

The Contractor shall also block out white and yellow lane markings on paved roadways when no longer required by applying asphalt emulsion oil with sand to existing asphalt surfaces. If necessary, the Contractor may schedule around peak usage times to accomplish the task.

School Crosswalk Striping . The Contractor shall stripe and maintain school crosswalks. The work shall take place annually, one to three weeks prior to the start of school. The Contractor shall include school crosswalk striping in the PM Plan. Crosswalk striping shall conform to all current local, state and federal specifications and standards in regards to surface preparation, paint application, and markings. The Contractor shall be responsible for putting up and removing any necessary safety and closure barriers (e.g., cones and signs).

Records . The Contractor shall keep a record documenting the dates that a road, intersection, or crosswalk is striped and made available to the Government upon request. The records shall be turned over to the Government at the end of the contract term.

Bridges . The Contractor shall perform maintenance and repairs for all bridges. The maintenance, repair, schedule, and methods shall be performed via a PMO/OWO approved by the COR/ACOR. Loose or damaged hardware and other defects on bridges shall be repaired or replaced. This does not include structural repairs. Bolts, nuts and other hardware on bridges shall be tightened. Damaged wood and metal, guardrails, surfaces, and other components shall be repaired or replaced. Transitions shall be smooth. All bridges, major culverts, retaining walls, and appurtenances shall be maintained and repaired per requirements in FHWA Bridge Inspector’s Reference Manual and as noted in the Army Corps of Engineers periodic inspections and recommendations.

Unsurfaced Areas . The Contractor shall blade, water and roll unimproved or unpaved roads, fire breaks, and parking lots on recurring maintenance or DMOs requested by the Government. The Contractor shall shape surfaces to promote drainage and eliminate ponding by using storm water leadoff ditches, interceptor ditches and other drainage systems. Surfaces shall be smooth, free of ruts wash boarding and irregularities. Black AB shall be used from the asphalt recycling effort to build up surfaces and provide material to work with. The Contractor for instance may use a water truck or tanker for dust control and to aid in compaction. The Contractor shall roll surfaces for compaction and stability. All work shall be performed to industry standards.

Gravel and Earth Surfaces . The Contractor shall maintain gravel and other earth surfaced roads, access roads, driveways, and parking lots by blading or dragging the surface until all ruts, holes, and washboards are filled. The surface shall be shaped to maintain a smooth riding surface and a uniform crown that permits proper drainage without pooling of water; the Contractor shall add base course material as needed to repair gravel parking lots and open storage areas. Finished surfaces shall match existing grade and drainage patterns.

Range Road Maintenance . The Contractor shall perform annual maintenance, grading, and graveling of range roads. Replacement gravel shall match the existing surface, unless otherwise directed by the COR/ACOR. Work on these range roads and trails shall conform to the Department of Transportation Gravel Roads Constructions and Maintenance Guide. Recycled millings may be available for use if approved by DPW Environmental and Natural Resources Division (ENRD).

Firebreak and Other Unpaved Roads . The Contractor shall provide grading and other services of Main Supply Routes (MSR) and other important gravel/earth surfaced areas, to include fire breaks on the ranges as needed to provide safe vehicle passage and maintain integrity of roads. Required grading may be either rough or fine. The Contractor shall perform the tasks below on a recurring or scheduled basis and shall inspect, take corrective action and record the work under approved PMO. MSR roads shall be properly graded and fire breaks shall be cut at a minimum twice each year, depending on weather and fire conditions on the Ranges; fire break surfaces shall be graded or dragged, ruts and holes filled and leveled to permit passage of firefighting equipment, and to prevent erosion, width of firebreaks shall be no less than twelve (12) feet and no more than twenty-four (24) feet, MSR and Fire Breaks.

Grading Roads and Trails . The Contractor shall grade the full width and length of downrange roads and tank trails to include roadsides and shoulders. The Contractor shall not enter downrange impact areas or small arms ranges without approval of the Range Control Officers. Work on small arms ranges and impact areas shall be coordinated with the Government representative responsible for these areas ten (10) calendar days in advance of scheduled performance. Clearance to enter impact areas shall be confirmed on the date of scheduled performance before Contractor employees are dispatched to work sites inside impact areas or at small arms ranges. Grading on unpaved roads and tank trails shall be performed to repair surface defects and irregularities (holes, ruts, corrugations, and washouts. Soils may be taken from parallel ditches and used to fill holes and restore uniformity of grade and crown. Graded roads and tank trails shall have slopes perpendicular to the centerline of about half inch (½”) per foot and four percent (4%) while forming a crown at the centerline. Range Command personnel will assist in establishing list of MSR roads and any other important gravel/earth surfaced areas.

Airfields . The Contractor shall perform emergency maintenance and repairs, for all Army airfield pavements. The maintenance and repair shall be performed via a COR/ACOR-approved work document. The Contractor shall provide pavement clearing/sweeping on a preventive maintenance schedule for all airfield pavements. Personnel working in Libby Army Airfield (LAAF) shall notify Air Operations and follow all instructions given by Air Operations. Personnel shall be in radio contact with the control tower. Personnel shall be trained in rules governing driving in airfields. Contractor shall not create any foreign object debris (FOD) on the paved areas. Any FOD that is created shall be removed immediately. Foreign Object Debris (FOD) is any object located in an inappropriate area of the airfield which has the capacity to injure personnel and/or to damage aircraft. FOD may include but not be limited to, tools and hardware, pieces of pavement, building materials, rocks, sand, luggage, wildlife, other uncontrolled supplies and materials. When thrown by jet blast FOD may damage engine components, other aircraft or personnel.

The Contractor shall blade, water and roll Hubbard Combat Airstrip on recurring maintenance or DMOs requested by the Government. The Contractor shall shape surfaces to promote drainage and eliminate ponding. Surfaces shall be smooth, free of ruts wash boarding and irregularities. The Contractor may use a water truck or tanker for dust control and to aid in compaction. The Contractor shall roll surfaces for compaction and stability. All work shall be performed to industry standards.

Fencing and Signs . Contractor shall be responsible for the maintenance and repair of approximately thirteen (13) miles of perimeter fencing around LAAF. In addition, the fence must be maintained to exclude wildlife from entering LAAF. Sand, vegetation and trash accumulations along the fence line shall be removed. Erosion or undercutting below the fence line shall be repaired.

Storm Water Collection System . The storm water collection system collects and discharges storm sewer runoff to storm sewer outfalls and drainage. The Contractor shall maintain, inspect, and repair the storm water collection system that includes, but is not limited to: culverts, grates, catch basin inlets, manholes, outlets, swales, gutters, channels, terraces, underground pipe and conduits, inlets, junction structures, drop structures, chutes, energy dissipaters, and storm sewers.

On a semi-annual basis, starting in April and ending on May of each year, the Contractor shall inspect storm drains and gutters along all roads one time per year and unclog as necessary to prevent flooding on those roads. The Contractor is to pump trash and sediment as needed from the storm drain systems.

Storm Water Collection Main . The Contractor shall repair, install, modify, or replace all storm water collection mains to preserve the integrity of the storm water collection system. The Contractor shall be responsible for locating storm water collection main leaks, pipe repairs, and returning storm water lines to serviceable condition. The Contractor shall check the storm water collection system during excessive rainfall to identify problem areas. Repairs must be approved by the garrison DPW.

Preventive Maintenance . The Contractor shall provide PM of all pipes, culverts, conduits, headwalls, drop boxes, grates, and open concrete lined channels, ditches, manholes, curb inlets, and all storm water collection systems outside the Semi-Improved Grounds (Common Areas). The Contractor shall contact the DPW for coordination with the utility provider.

The Contractor shall maintain the storm water collection and treatment system to ensure continuous, normal operation. All ditches and culverts shall be free flowing and free of obstruction. Ponding shall not occur in culverts and drainage ditches. The Contractor shall employ erosion control measures on slopes that have been cleared of vegetation.

The Contractor shall schedule and inspect all systems and components for the Storm Water Collection System. The Contractor shall operate, monitor, maintain, and repair the storm water collection system and components IAW TM 5-820-4, Drainage for Areas Other Than Airfields; TM 58142, Sanitary and Industrial Wastewater Collection; Pumping Stations and Force Mains; AR 200-1, Environmental Protection and Enhancement; and AR 420-1, Army Facilities Management. The Contractor shall include the Storm Water Collection System maintenance work in the PM Plan detailed in Annex A.

Storm Sewers . The Contractor shall remove, install, and replace storm sewers, grates, drop inlets, and covers as necessary.

Notice of Storm Drainage Service Disruption . The Contractor shall provide notice of services disruption.

Compliance . While performing any work on storm water systems, the Contractor shall comply with all applicable federal, state, and local laws, Army regulations, standard industry codes, and manufacturer’s recommendations to include but not limited to:

· National Plumbing Code

· American National Standards Institute

· Uniform Plumbing Code

· Clean Water Act (CWA)

· Unified Facilities Criteria (UFC) 3-230-02

· Army Regulation (AR) 200-1

· Occupational Safety and Health Administration (OSHA)

Integrated Contingency Plan (ICP) for Spill Control and Response . The ICP shall be submitted to the COR/ACOR .

The Contractor shall submit a plan for approval to the COR/ACOR, within 30 days of contract award, that is implemented to safeguard the wastewater and storm water systems. The Contractor shall identify tasks that are performed to prevent storm water discharges and the personnel assigned to perform those tasks. The Contractor shall ensure assigned personnel receive the required training as contained in the plan. A training certificate for each qualified employee shall be kept with Contractor records and made available upon request.

The Contractor’s plan shall include provisions for a certified plant operator, in compliance with Federal and Arizona Department of Public Health and Environment Regulations. The plant operator shall respond to the incident site within thirty (30) minutes of receipt of an alarm or notification.

Cleaning and inspection logs and records shall be kept by the Contractor and made available upon request.

Training . Contractor personnel performing stormwater management shall receive the initial storm water pollution prevention and illict discharge detection and elimination training from the DPW ENRD within sixty (60) calendar days of contract award. Subsequent annual training shall be required. All new employees with positions potentially impacting storm water shall receive stormwater training within sixty (60) calendar days of starting work. Training will be provided to the Contractor at the Contractor facility during normal work hours. The Contractor shall contact the COR/ACOR to schedule training. Contractor personnel, trained in proper application and management of storm water management techniques, shall accompany other Contractor personnel that have not yet received this training.

Retention Pond Maintenance . The Contractor shall perform annual maintenance and repairs for all retention ponds, identified by Government. The maintenance, repair, schedule, and methods shall be performed via a PMO/OWO approved by the COR/ACOR.

Earthwork . The Contractor shall excavate for utility line installation and maintenance. The Contractor shall clear and grub areas as directed by the Government.

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