S04 - Pre-Bid Site Visit Agenda signed - 506-20-102.pdf
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- Solicitation number
- 36C25023B0027
About this file
This document outlines details for a pre-bid site visit agenda and federal contract opportunity for Project 506-20-102 to upgrade the basement of Building 1W at the LTC Charles S. Kettles Veterans Administration Medical Center in Ann Arbor, Michigan. The pre-bid site visit agenda reviews the solicitation details, including the $5-10 million magnitude, 450 calendar day completion time, Service-Disabled Veteran Owned Small Business set-aside, NAICS code 236220 with a $45 million small business size standard. The related federal contract opportunity provides additional context, with work including approximately 14,000 square feet of interior renovation to existing basement, sub-basement, electrical shop and recreation therapy office spaces. Planned upgrades include mechanical, electrical and plumbing systems as well as asbestos abatement. The opportunity is a total SDVOSB set-aside between $1-5 million to be awarded as a firm fixed price contract within 120 days of bid opening by the Department of Veterans Affairs Veterans Health Administration VISN 10.
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PRE-BID SITE VISIT AGENDA
Date: April 13, 2023, Time: 11:00am
SOLICITATION NO. 36C25023B0027
Project: 506-20-102
1. Attendees to fill out the sign-in sheet. Introductions of VA personnel.
2. Contracting Specialist will review the following:
• The solicitation, plans, and specifications are located at Contract Opportunities (https://sam.gov/content/opportunities) and is the only official site to obtain these documents. Any amendments will also be posted here. Offerors are responsible for periodically checking for updates. All amendments shall be acknowledged with bid submission.
• The magnitude of project 506-20-102 is between $5,000,000.00 and $10,000,000.00. The completion time for the project is Four Hundred and Fifty (450) calendar days from the issuance of the Notice to Proceed.
• In accordance with Public Law 109-461 and VAAR clause 852.219-10 this is a Service-Disabled Veteran Owned Small Business set-aside acquisition. Only offers from verified SDVOSBs registered in the Vendor Information Pages (VIP) database (https://veterans.certify.sba.gov) at the time of proposal submission are eligible for consideration. Any bids received from companies not verified shall be rejected. A bidder whose verification expires between the date of bid receipt and contract award shall not be eligible for award.
• NAICS code 236220 applies with a Small Business Size Standard of $45.0 Million.
• Prospective bidders are advised that all questions must be submitted in writing utilizing the RFI form included as an attachment to the Solicitation to the Contract Specialist, email: william.krienke@va.gov. Any information provided by the VA during this pre-bid meeting and site visit in response to questions and clarifications is unofficial until it has been approved and provided in writing by the Contracting Officer. RFIs will be answered via an Amendment posted to Contract Opportunities. Deadline for submission of RFIs for this solicitation is Thursday, April 20, 2023, at close of business.
• FAR clause 52.229-3 applies. The contract price shall include all applicable Federal, State, and local taxes and duties.
• Annual Form VETS-4212 Federal Contracting Reporting must be on file with the Department of Labor before award. Award cannot be made to a company that does not have a current VET-4212 filing.
• Bids must be received by no later than May 10, 2023, 12:00 PM. Bids received after that date and time, subject to Amendment, shall be considered late unless an exception applies. Bid opening to be held in Ann Arbor, MI by Richmond L. McCloud.
• The Construction Wage Requirements (formerly Davis-Bacon Act) is applicable to the resulting contract; a Wage Determination is included with the Solicitation and may be updated by Amendment.
• The Buy American Act applies to the resulting contract. Reference FAR 52.225-9 and -10.
• The purpose of the site visit is for bidders to ascertain the nature and locations of the work and the conditions affecting the work or its cost.
• Contractor employees may be required to undergo Tuberculosis, Influenza or other contagious disease screening prior to being authorized to work on-site. Screening is per individual VA Medical Center policy and shall be reviewed and discussed at the pre-construction conference.
https://sam.gov/content/opportunities https://veterans.certify.sba.gov/
• IMP BIDDER INFO. Page #6, Item #7. VAAR 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction. Make sure it’s filled out and signed.
• Will see every area pending on the person being available.
3. COR will discuss the following as needed:
• Scope of work on the project
• Reference drawings
• VA specifications
• Parking/Storage during construction
4. Site visit to follow, sign-in sheet is attached.
I conducted the Pre-Bid Conference on above date and time:
William Krienke Contracting Specialist
Cc: Solicitation file; COR
| 2023-04-14T13:14:51-0400 | |
| WILLIAM KRIENKE |
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